Vendor Manual Routing Guide C459278 R78 Cf2 Rackcdn Com-Books Pdf

Vendor Manual Routing Guide c459278 r78 cf2 rackcdn com
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TABLE OF CONTENTS, WEBSITE LINK http www scoopnyc com vendor. I APPOINTMENT INSTRUCTIONS 3, II PACKAGING INSTRUCTIONS 4. III PACKING SLIPS FOR BULK SHIPMENTS 4, IV CARTON LABEL REQUIREMENTS 5. V SHIPPING INSTRUCTIONS 5, VI ROUTING INSTRUCTIONS 6 7. VII INVOICING 7, VIII RETURN TO VENDOR POLICY 8, IX CHARGEBACKS 8.
X NEW VENDOR INFORMATION SHEET 9, XI EXPENSE OFFSET CHARGES 10. XII CONTACT INFORMATION 11, Appendix A TERMS AND CONDITIONS OF PURCHASE ORDER 12. Appendix B NEW VENDOR INFORMATION SHEET 13, Appendix C SHIPMENT APPROVAL FORM 14. Appendix D COMMERCIAL INVOICE 15, Scoop Vendor Manual Routing Guide 5 1 2011 2. As of August 2008 Scoop NYC discontinued paper hard copy Vendor mailings faxes or notifications on any. revisions to the Routing Guide All updates and revisions will be communicated via our website. http www scoopnyc com vendor under the Vendor Policy section It is the Vendor s responsibility to monitor our. website regularly and keep all their internal departments updated on policy procedural changes We will periodically. make changes to our shipping and routing guidelines It is the Vendor s responsibility to comply with all changes in. order to avoid charge backs and expense offset fees. These instructions cancel and supersede all previously issued transportation instructions Disregard instructions on the. purchase order if they do not agree with the Routing Guide The Routing Guide will give you full detailed. instructions and requirements which are too lengthy to list on the purchase order. Your compliance with these instructions is necessary to efficiently expedite the flow of merchandise from your. location to our Distribution Center and ultimately to our Stores thereby maximizing selling time If you have any. questions or concerns please contact the Appointment Department at appointments scoopnyc com. All exemptions to this Routing Guide must be approved the Buyer or the Appointment Department and must. be in writing, I APPOINTMENT INSTRUCTIONS, A ALL SHIPMENTS DOMESTIC AND INTERNATIONAL PREPAID AND COLLECT.
MUST BE APPROVED BY THE APPOINTMENT DEPARTMENT OF SCOOPNYC PRIOR TO. B COMPLETE THE SHIPMENT APPROVAL FORM APPENDIX C AND EMAIL TO. APPOINTMENTS SCOOPNYC COM A response will be returned to you in a timely manner. which will provide an appointment number the carrier and account numbers for Collect shipments. or an ok to ship for Prepaid shipments along with an appointment number Please contact the. Appointment Department if you would like an Excel version of the Shipment Approval Form. C All shipments are to be delivered to the Scoop Distribution Center at. Scoop NYC c o SELCO, 25 E Union Avenue, East Rutherford NJ 07073. 201 438 3930, D The DC hours of operation are 8 30AM to 4 30PM EST. E SHIP DATES All ship dates are the earliest dates the Purchase Order can be delivered to Scoop s. Distribution Center If you wish to deliver before this date you must contact the Buyer for written. authorization or we reserve the right to refuse the shipment at our door It is the Vendor s. responsibility to ensure that the LTL Carrier Freight Forwarder or Small package Carrier delivers. within the designated shipping window as specified on the purchase order Orders delivered early or. late are subject to shipping penalties or refusal, F CANCEL DATES All listed cancellation dates are final dates that the shipment may arrive at. Scoop s Distribution Center If your shipment arrives past the cancel date the order may be refused. at the door and you will be subject to an offset expense Receipt of shipments past cancel may be. accepted if prior authorization is obtained from the Buyer. G All shipments regardless of size are subject to the provisions of this Routing Guide. H To minimize refused or returned shipments due to invalid purchase orders only valid purchase. orders will be accepted Do not ship using phone orders worksheets or verbal commitments All. Purchase Orders will be sent to you via email, I All Merchandise must be distributed marked and shipped as indicated on the purchase orders. Scoop Vendor Manual Routing Guide 5 1 2011 3, II PACKAGING INSTRUCTIONS.
To expedite your merchandise through our distribution center please follow these listed guidelines Merchandise not. shipped to these specifications can experience delays in processing and loss of time on the selling floor along with. incurring offset expenses, General Packing Instructions. A Vendor must pack merchandise in shippable cartons min 175lb test However Vendors are encouraged to. use recyclable ecologically safe packaging materials whenever possible. B Pack your merchandise in such a manner as to prevent concealed loss or damage in transit. C Concealed damages or shortages where there is no visible damage or tampering with the Package will be. charged back to your company, D Carton Sizes, Maximum carton size 21 wide x 30 long x 20 high Maximum weight not to exceed 50. Minimum carton size 9 wide x 12 long x 3 high, E All items should be individually covered with a clear clean sealed poly bag to prevent soiling or wrinkling. F Do not seed hangers in the shipping carton Merchandise requiring hangers must have hangers inserted into. the garment itself, o Cartons must contain merchandise for only one purchase order They must be packed according to. our purchase order terms and conditions Appendix A Cartons must be sorted and packed by Style. and where applicable Color and Size as well, G An offset expense will be assessed if you are non compliant with any of the above instructions.
III PACKING SLIPS, You must prepare packing slips following these guidelines. A Prepare one Packing slip per purchase order, B Include the following information. 1 Vendor Name and Address, 2 Scoop NYC c o SELCO 25 E Union Avenue East Rutherford NJ 07073. 3 Purchase order number, 4 Department number, 5 Quantity by size. 6 Style color size, 7 Total units, 8 Description on packing slip.
9 Sequential number of the carton per purchase order i e 1 of 23. 10 All packing slips must be in a removable pouch on the outside of the lead carton for that. particular purchase order i e If you have 5 cartons for the same purchase order the carton you. label 1 of 5 will be the lead carton and all packing slips must be on the outside of this carton Do. not put a packing slip on individual cartons An offset expense will be assessed if you are non. 11 Packing slips must specify the number of cartons in the shipment. 12 DO NOT place packing slips inside the cartons, Scoop Vendor Manual Routing Guide 5 1 2011 4. IV CARTON LABEL REQUIREMENTS, A Each carton label must contain the following. 1 Purchase Order Number, 2 Department Number, 3 Style Number Cartons containing more than one Style must be marked as such on the label. 4 Quantity per Style, 5 Box Sequence Number i e 1 of 23 per purchase order. 6 PO Department MUST be permanently affixed or written on the outside of EACH carton. 7 Packing list must be on the outside of the lead carton per PO. B Carton labels must be on the side of the carton not the top or bottom. C Labels must be legible scan able if possible and easy to read. D Vendor name and address must be on the carton, E Ship to Address including postal code.
V SHIPPING INSTRUCTIONS, 1 Bill of Lading Preparation. A You are required to follow the Bill of Lading standard and format published by VICS for all Motor. Carrier shipments This does not apply to small package shipment UPS Fedex etc. B Record the following on your Bill of Lading, 1 All purchase order and department numbers. 2 Total number of cartons for each purchase order, 3 Total weight of each purchase order. 4 Correct merchandise description, 5 Complete Vendor name and shipping address. 6 Total number of pallets if applicable, 7 Never declare a value.
C A shipping manifest is not considered part of the Bill of Lading contract The information above. must be shown on the actual Bill of Lading This omission may cause the shipment to be refused. D DO NOT declare a value on any Bill of Lading for your goods unless you have specific. authorization from the Appointment Dept, E Make sure the merchandise is properly described on the Bill of Lading Overcharges due to. discrepancies will be charged back to the shipper This includes the carrier changing the class. number of the shipment, 2 Shipping directly to the stores without prior written authorization to do so will cause an offset expense to be. 3 Shipping any overage or shortage on a purchase order will cause an offset expense to be assessed and or the. shipment to be refused at Scoop s DC, 4 All PO lines must be shipped 100 complete unless approval has been granted by the Buyer Any Style. balance not delivered will be cancelled No split shipments will be accepted at the style level Any overage. if not accepted by the Buyer will be returned at the Vendor s expense. 5 No back orders will be accepted unless approval has been granted by the Buyer. Scoop Vendor Manual Routing Guide 5 1 2011 5, VI ROUTING INSTRUCTIONS. A ALL SHIPMENTS MUST BE SHIPPED TO, Scoop NYC c o SELCO.
25 E Union Avenue, East Rutherford NJ 07073, ALL SHIPMENTS DOMESTIC AND INTERNATIONAL PREPAID OR COLLECT MUST BE APPROVED. BY THE APPOINTMENT DEPARTMENT PRIOR TO SHIPPING COMPLETE THE SHIPMENT. APPROVAL FORM APPENDIX C AND EMAIL TO APPOINTMENTS SCOOPNYC COM A response. will be returned within a timely manner which will provide an appointment number the carrier and account. numbers for Collect shipments or an ok to ship for Prepaid shipments along with an appointment number. B Shipping Methods Based on Negotiations with the Buyers. Method 1 Domestic Prepaid to the Scoop Distribution Center. 1 Vendor is REQUIRED to pay freight from their warehouse to the Scoop Distribution Center. Vendor is required to submit a completed Shipment Approval Form APPENDIX C prior to shipping to. Scoop s Distribution Center A response will be returned in a timely manner which will provide an. appointment number indicating shipment approval Be sure to check the Prepaid box and provide the. name of the carrier on the form, Method 2 Domestic Collect Scoop pays 100 freight FOB Vendor warehouse. 1 Vendor is required to submit a completed Shipment Approval Form APPENDIX C prior to. shipping to Scoop s Distribution Center Be sure to check the Collect box on the form. 2 A response will be returned in a timely manner which will provide an appointment number the carrier. and account numbers, 3 DO NOT INSURE SHIPMENTS with any small package carrier or motor carrier unless you have a. written document approved and signed by the Appointment Department. 4 Merchandise must arrive at Scoop s Distribution Center prior to the cancel date stated on the. Purchase Order issued by the Buyer Any additional shipping charges incurred due to Vendor error. or lateness will be debited back to the Vendor and an expense offset may apply. 5 When shipping via a small package carrier UPS or Fedex the Vendor must indicate the five digit. Scoop PO number in the Reference 2 field of the carrier s shipping system. Method 3 International FOB Ex Works Origin Scoop pays 100 freight import fees. duties and taxes, 1 Vendor is required to submit a completed Shipment Approval Form APPENDIX C prior to. shipping to Scoop s Distribution Center, 2 A response will be returned in a timely manner which will provide an appointment number the.
carrier and account numbers, 3 DO NOT INSURE SHIPMENTS with any small package carriers or Freight Forwarders unless you. have a written document approved and signed by the Appointment Compliance Dept. 4 Vendor is RESPONSIBLE for accurately providing all necessary commercial invoices export. licenses tariff classifications product customs descriptions certificates of origin import visas garment. markings etc as well as any other documents or information as may be required by any governmental. authorities in order to permit the lawful export from the Origin country and import clearance into the. United States Any and all penalties and delays incurred as a result of Vendor s failure to comply with. these requirements may result in expense offset fees being assessed by Scoop. Scoop Vendor Manual Routing Guide 5 1 2011 6, 5 Please make sure following information is included in your Commercial Invoice Appendix D. A The invoice must be in English, B Invoice number and date. C Complete Shipper and Consignee addresses, D Scoop PO number. F Manufacturer s ID number or origin conferring manufacturer. G Scoop style number, I Customs Description e g women s skirts girl s scarves men s shoes.
J Fiber content The fiber content is based on the chief weight of each of the fibers. material composition No garment has a fiber content of 50 50. K For textile merchandise indicate at style level if item is Knit or not knit woven. L Country of Origin, M Quantities per style line level and total. N Cost per unit, O Total cost per style, P Total quantity. Q Total Cost, R Any applicable discounts, S Grand Total. T Currency, U Total cartons, V Total Weight indicate lbs or kilos. Method 4 INTERNATIONAL DDP Delivered Duty Paid, 1 Vendor is responsible for all freight import fees duties and taxes.
2 Vendor will act as the Importer of Record and is RESPONSIBLE for US Customs clearance. and final delivery to Scoop s Distribution Center, 3 Vendor is required to submit a completed Shipment Approval Form APPENDIX C prior to. Vendor Manual amp Routing Guide Effective May 1 2011 These instructions changes and updates supersede any previously issued Routing Guide and Purchase Orders Throughout this document you will note many changes It is imperative that you understand all our instructions and current changes We will periodically make changes to our shipping and routing guidelines It is the vendor s

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