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State Aid Manual
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Table of Contents,Table of Contents,Chapter 1 Introduction 5. I Overview 5,II Mission Statement 5,III Program Goals 5. IV Key Program Concepts 5,V Roles and Responsibilities 6. VI Rules Governing State Aid 7,VII Variances to State Aid Rules 7. Chapter 2 Municipal State Aid Streets 10,I Overview 10.
II Municipal Screening Board 10, III Designations Additions Revisions and Revocations 10. IV Allocations 11,V Needs 12,Chapter 3 County State Aid Highways 14. I Overview 14,II County Screening Board 14, III Designations Additions Revisions and Revocations 14. IV Allocations 15,V Needs 16,Chapter 4 Funding for Local Programs 18. I Overview 18,II Local Bridge Replacement Program 18.
III Local Road Improvement Program 31,IV Safe Routes to School 34. V State Programs 35,VI Federal Funding 38,Chapter 5 Project Delivery 44. I Overview 44, Created May 2015 Revised February 2020 State Aid Manual Page 2 of 229. Table of Contents,Chapter 5 1 Environmental and Design Studies 45. I Overview 45,II Project Development Process 46,III Location Study 50.
IV Public Involvement 51,V Agency Coordination 53,VI Social Economic and Environmental Study 54. VII Design Study 69,Chapter 5 2 Right of Way 71,I Overview 71. II Pre Acquisition 74,III Acquisition 81,IV Right of Way Certification Requirements 86. V Right of Way Management 88,Chapter 5 3 Agreements 90. I Overview 90, II Federal Agreements between the Minnesota Department of Transportation and Federal.
Highway Administration Legal Basis 90, III Minnesota Department of Transportation s Role 92. IV Federal Aid Agreements between the Minnesota Department of Transportation and. other Project Partners 92, V Other types of Agreements written between Minnesota Department of Transportation. and Project Partners 102, VI Payment Request and Retainage for Federally Funded Agreements 104. VII Amendments 105,VIII Agreement Finals 105,IX Consultant Selection 106. X Project Sponsors and Delegated Oversight for Federally Funded Projects 107. Chapter 5 4 Plans and Proposals 109,I Overview 109.
II Basic Plan Requirements 109, Created May 2015 Revised February 2020 State Aid Manual Page 3 of 229. Table of Contents,III Design Standards 118,IV Variances and Design Exceptions 121. V Plan Approval 121,VI Eligibility 127,VII Specific Plan Requirements 128. VIII Other Project Documents 145,Chapter 5 5 Drainage 158. I Overview 158,II Storm Sewer Construction 158,III Agricultural Drainage 162.
IV Stream Flow Investigation 163, V Permits for Construction of Bridges Channel Changes and fill into Lakes 163. Chapter 6 Construction 172,I Overview 172,II Documentation and Reports 177. III Materials 193,IV Contract Time and Changes 199. V Subletting and Labor 206,VI Payment Provisions 211. Chapter 7 Bridge Maintenance 217,I Bridge Inspection and Inventory 217.
II Rating Local Bridges 219,III Restricting Traffic on State Aid Routes 219. Chapter 8 Finance 220,I Overview 220,Abbreviations 221. Revisions 226, Created May 2015 Revised February 2020 State Aid Manual Page 4 of 229. Chapter 1 Introduction I Overview II Mission Statement III Program Goals IV Key Program Concepts. Chapter 1 Introduction,I Overview, State Aid for Local Transportation SALT was established to administer the County State Aid. Highway CSAH and Municipal State Aids Street MSAS portions of the Highway User Tax. Distribution Fund HUTDF along with federal aid highway dollars and bond funds The division. also serves as the liaison between the Minnesota Department of Transportation MnDOT and. the County and City Engineers through their Engineering associations The strong supportive. relationship between local governments and MnDOT is a key to the success of the state aid. II Mission Statement, The purpose of the state aid program is to provide resources Resources are mainly monetary.
but also include services of the State Aid Division staff and research from the Local Road. Research Board LRRB for example Resources are provided from the HUTDF which is the. location for funds collected by the state according to the constitution and law and then. apportioned among the counties and cities The apportioned funds assist counties and cities. with their construction and maintenance of community interest highway and streets on the. state aid system The apportioned funds do not provide all of the resources required for the. support of the state aid system but assistance is provided because these routes function as an. integrated network and provide more than only local access. III Program Goals, The goals of the state aid program are to provide users of secondary highways and streets with. Safe highways and streets, Adequate mobility and structural capacity on highways and streets and. An integrated transportation network,IV Key Program Concepts. Highways and streets of community interest are those highways and streets that function as an. Created May 2015 Revised February 2020 State Aid Manual Page 5 of 229. Chapter 1 Introduction IV Key Program Concepts V Roles and Responsibilities. integrated network and provide more than only local access Secondary highways and streets. are these routes of community interest that are not on the Trunk Highway TH system. A highway or street of a community interest may be selected for the state aid system if it. Is projected to carry a relatively heavier traffic volume or is functionally classified as. collector or arterial, Connects towns communities shipping points and markets within a county or in. adjacent counties provides access to rural churches schools community meeting halls. industrial areas state institutions and recreational areas serves as a principle rural mail. route and school bus route or connects the points of major traffic interest parks. parkways or recreational areas within a urban municipality. Provides an integrated and coordinated highway and street system affording within. practical limits a state aid highway network consistent with projected traffic demands. The function of a road may change over time requiring periodic revisions to the state aid. highway and street network, State aid funds are the funds collected by the state according to the constitution and law.
distributed from the HUTDF apportioned among the counties and cities and used by the. counties and cities for aid in the construction improvement and maintenance of CSAH and. MSAS routes, The Needs component of the distribution formula estimates the relative cost to build county. highways or build and maintain city streets designed as state aid routes. Both CSAH and MSAS systems utilize Needs as a portion of their funding formula For the. specifics of the formulas refer to Chapter 2 Municipal State Aids Streets or Chapter 3 County. State Aid Highways,V Roles and Responsibilities, The State Aid Division along with the eight district offices and several functional area. specialists has the following roles and responsibilities within respect to the state aid program. Supervises the distribution of county and municipal state aid highway funds federal. funds and bond funds to counties and cities, Authorizes grants for bridge construction from the Minnesota State Transportation. Helps coordinate local federal projects, Created May 2015 Revised February 2020 State Aid Manual Page 6 of 229. Chapter 1 Introduction V Roles and Responsibilities VI Rules Governing State Aid VII Variances to State Aid Rules. Provides technical assistance in the design construction and maintenance of the county. and municipal state aid and federal aid highway and street systems. Promulgates rules and procedures for management of the state aid system. VI Rules Governing State Aid, The primary authority for the Commissioner of the Transportation to promulgate rules affecting.
the state aid system comes from Minnesota Statutes 162 155. Minnesota Rules 8820 are made and promulgated by the Commissioner of Transportation. acting with advice of a Rules Committee composed of nine members selected by the county. boards acting through the officers of the statewide association of county commissioners and. twelve members selected by the governing bodies of cities acting through the officers of the. statewide associate of municipal officials In the event that agreement cannot be reached on. any rules the Commissioner s determination shall be final The rules shall be printed and. copies forwarded to the County and City Engineers For the purposes of this section the. exempt process for adopting rules established in Minnesota Statutes 14 386 may be used. These rules have force of law,VII Variances to State Aid Rules. In this section,A General Requirements,B Administrative Variance Approval. A General Requirement, 1 Where a Local Public Agency LPA has determined that a variance from Minnesota Rules. 8820 for State Aid Operations Rules is justified they shall submit a written request in the. form of a resolution passed by the pertinent political subdivision to the Commissioner of. MnDOT As required in State Aid Operations Rules Minnesota Rules 8820 3300 the. resolution shall identify the project by location and termini shall cite the specific rule or. standard from which the variance is requested and describe the modification proposed. 2 The following shall be submitted as supplemental data with the written request. 1 An index map showing the proposed location and limits. 2 Where applicable a typical section showing the inplace and proposed section or. plan and profile view showing present and proposed alignment. Created May 2015 Revised February 2020 State Aid Manual Page 7 of 229. Chapter 1 Introduction VII Variances to State Aid Rules. 3 Reasons for the request, 4 The economic impacts which may result if the requested variance is granted or. 5 The social impacts which may result if the requested variance is granted or denied. 6 The safety impacts which may result if the requested variance is granted or denied. 7 The environmental impacts which may result if the requested variance is granted or. 8 The effectiveness of the project in eliminating an existing and projected deficiency in. the transportation system,9 The effect on adjacent lands.
10 The number of persons affected, 11 The safety considerations as they apply to pedestrians. 12 The safety considerations as they apply to bicyclists. 13 The safety considerations as they apply to motoring public. 14 The safety considerations as they apply to fire police and emergency units. 15 The effect on future maintenance, 16 The effect that the rule and standards may have in imposing an undue burden on a. political subdivision, 17 The applicable design references for Complete Streets consideration. 3 The Commissioner will convene a duly appointed Variance Advisory Committee to act upon. the variance requests received as of March 1 June 1 September 1 and December 1 The. committee after considering testimony and all other required pertinent information will. recommend to the Commissioner to approve or deny the request see Design Element. Variance Justification Checklist Word, 4 The LPA will be notified in writing of the approval or denial of the variance request. Approval of the variance may be conditioned upon receipt of a resolution passed by the. local unit of government which indemnifies saves and holds harmless the state of. Minnesota and its agents and employees of and from any claims demands actions or. causes of action arising out of or by reason of the granting of the variance The recipient of. the variance shall further agree to defend at its sole cost and expense any action or. proceeding begun for asserting any claim of whatever character arising as a result of the. granting of the variance, 5 A note shall be shown on the plan title sheet explaining that a variance is granted For.
example a variance to Minnesota Rules 8820 9920 dated March 2006 was granted by the. Commissioner of Transportation on August 29 2006 to allow a 30 mph vertical curve in lieu. of the required minimum 40 mph curve between station 100 00 and station 225 00 The. Created May 2015 Revised February 2020 State Aid Manual Page 8 of 229. Chapter 1 Introduction VII Variances to State Aid Rules. letter from the Commissioner granting the variance provides the relevant information. 6 No variance request will be denied without the opportunity to be heard before a regular. scheduled Variance Advisory Committee meeting, 7 For additional information refer to State Aid Operation Rules Minnesota Rules 8820 3300. adopted pursuant to Minnesota Statutes 162,B Administrative Variance Approval. Administrative variance approval refers to the approval of a variance request by the. Commissioner of Transportation without the prior recommendation of a Variance Advisory. Committee For the purpose of this policy the duties of the Commissioner shall be performed. by the State Aid Operations Engineer except for final approval which shall be performed by. the State Aid Engineer All variances shall be requested by the same required procedure. outlined in Chapter 1 Introduction VII State Aid Rules A General Requirements The State Aid. Operations Engineer shall review each request and after consultation with the District State Aid. Engineer DSAE shall determine if the variance request fits within the scope to receive. administrative approval Administratively approved variances will be processed as they are. received and need not follow the quarterly schedule of the Variance Advisory Committee. meetings All variances granted administratively will be discussed at the next scheduled. Variance Advisory Committee meeting The Variance Advisory Committee may not revoke. approval of a variance once it s granted however they may express a desire to make. recommendations on similar requests in the future Types of variances that may receive. administrative approval are, Variances that have a consistent precedent of being recommended for approval by the. Variance Advisory Committees, Variances for temporary program wide needs due to federal or state regulation or. other sources not within the control of the local Engineer or the department. Variances to design standards for which a design exception has been approved by the. Federal Aid Project Development Engineer, Created May 2015 Revised February 2020 State Aid Manual Page 9 of 229.
Chapter 2 Municipal State Aid Streets I Overview II Municipal Screening Board III Designations Additions Revisions and. Revocations,Chapter 2 Municipal State Aid Streets,I Overview. The 1957 legislature in response to a constitutional amendment passed during the November. 1956 election authorized the establishment of a MSAS system in all Minnesota cities with a. population of 5 000 or greater The MSAS system cannot exceed 20 percent of a city s improved. local mileage notwithstanding TH CSAH and county road turnback mileages Designation of the. system was made in accordance with rules and regulations for State Aid Operations under. Chapter 943 Laws of 1957 State Aid Rules are now identified as Minnesota Rules 8820. II Municipal Screening Board, A screening board appointed by the Commissioner of Transportation is composed of one City. Engineer from each greater Minnesota district two City Engineers from the metro district and. one City Engineer from each city of the first class 100 000 population and over This entity. shall be responsible to review all information as to the mileage and money needs of the MSAS. system and shall submit to the Commissioner on or before the first day of November each. year its findings and recommendations as to each city s mileage and money needs. III Designations Additions Revisions and Revocations. A city s total mileage may increase or decrease because of new subdivisions annexations etc. Annually before a MSAS system revision is approved a city must submit a Certification of. Mileage form Excel to the State Aid Division This form will verify that the city stays within the. statutory limitation of 20 percent of its improved local mileage plus county roads and county. road turnbacks on its MSAS system, Any change to the MSAS system which is contemplated must first be presented to the DSAE for. review and comment and then if appropriate the request will be forwarded to the State Aid. Division for preliminary approval along with a copy of Approval for System Changes PDF. Upon receipt of preliminary approval a resolution for designation Resolution Establishing MSAS. Word or revocation Resolution Revoking MSAS Word detailing the proposed changes shall. be submitted by the city council to the State Aid Division and formal designation will be by. official order of the MnDOT Commissioner of Transportation. Created May 2015 Revised February 2020 State Aid Manual Page 10 of 229. Chapter 2 Municipal State Aid Streets III Designations Additions Revisions and Revocations IV Allocations. Any addition or revocation of the MSAS system within the corporate limits of a municipality. must be approved by resolution of the governing body of the municipality See Concurring. Resolution by Municipality New Designation Word and Concurring Resolution by Municipality. Revocation Word, If circumstances require the revocation of a route that had state aid monies expended for its. improvement then an adjustment will be imposed that will require an evaluation by the DSAE. as to the value of the remaining life of the improvements that were made. The adjustment will be made on the next authorized construction contract by withholding the. value determined, Former THs turned back after July 1 1965 and CSAHs and county roads turned back after.
May 11 1994 that have been designated as state aid routes may not be revoked and the. mileage designated elsewhere That mileage was authorized over and above the city s. established allotment of state aid mileage and if the former TH CSAH or county road does not. meet the criteria for state aid designation anymore then that mileage will be relinquished see. Minnesota Statues 162 09 Subdivision 1, The governing bodies of two or more MSAS cities with consent of the Commissioner may. establish and locate a MSAS along or near the common boundary line of the cities see. Minnesota Statutes 162 09 Subdivision 10, When a MSAS route is so located that in order to achieve the designated objectives and the. Commissioner determines that it is necessary to construct the street across a portion of. another municipality or state the municipality initiating the construction can designate the. roadway as MSAS and spend MSAS funds on it see Minnesota Statues 162 091. IV Allocations, Allocation of state aid monies to the state aid municipalities is made on the basis of a legislative. formula see Minnesota Statutes 162 13, Fifty percent of the monies are allocated according to a Needs study. The remaining 50 percent is allocated based on population from the most recent U S Census or. State Demographer s estimate whichever is greater Due to change populations the number. of cities that may be eligible for state aid funding may increase or decrease The current list of. MSAS cities can be found on the MSAS webpage, Created May 2015 Revised February 2020 State Aid Manual Page 11 of 229.
Chapter 2 Municipal State Aid Streets IV Allocations V Needs. Not later than February 1 of each year the Commissioner shall certify the annual. apportionment to each of the urban municipalities, The MSAS allocations to each city are further split into construction and maintenance The. percentage of each of these varies by city A city may request a minimum of 1 500 per. improved mile up to a maximum of 35 percent of its total allocation to be deposited into its. maintenance account Any percentage greater than 25 percent must be accompanied by a. Maintenance Expenditure Report PDF The remainder of its allocation goes into the. construction account, Minnesota Statutes 162 provides that annually each City Engineer must submit all necessary. information regarding the Needs for their state aid system to the Commissioner of. Transportation This information is used by the Municipal Screening Board in making its. recommendations to the Commissioner as to the money Needs populations and mileages of. each urban municipality, The Municipal Screening Board directs the State Aid Division as to the desirable contents of the. Needs studies within the limits of the law and determines the methods or procedures and. limitations to be used in the measurement of Need Each Engineer is furnished with a current. copy of the Screening Board Resolutions, It should be emphasized that the resulting Needs study is maintained for the primary purpose. of apportioning state aid funds and deals with the measurement of needs only It is not to be. taken literally as a guide for actual design or construction of projects. Each City Engineer shall report the data required to determine the 25 year money Needs. estimate of its MSAS system The reporting shall be completed according to this manual or the. client computer training manual and shall be maintained in current status by an annual update. to reflect construction changes and or system revisions. Minnesota Statutes 162 13 defines money Needs as the estimated total annual cost of. constructing the MSAS system over a period of 25 years. Communications from the State Aid Division or the DSAE inform the Engineer of the time. element and the requirements of the Needs studies, The Needs study procedures are not included in the manual but are described in the individual.
manuals that are furnished at the time of making the needs studies updates Please see the. MSAS webpage on the MnDOT State Aid website for the following. Created May 2015 Revised February 2020 State Aid Manual Page 12 of 229. Chapter 2 Municipal State Aid Streets V Needs,MSAS Needs update application and information. MSAS guidelines for Needs updating, MSAS Certification of Mileage form and instructions. MSAS Maintenance requests and guidelines,MSAS historical booklets. Lists and maps, Other miscellaneous information documentation and forms. Created May 2015 Revised February 2020 State Aid Manual Page 13 of 229. Chapter 3 County State Aid Highways I Overview II County Screening Board III Designations Additions Revisions and. Revocations,Chapter 3 County State Aid Highways,I Overview.
The 1957 legislature in response to a constitutional amendment passed during the November. 1956 election authorized the establishment of a CSAH system not to exceed 30 000 miles. notwithstanding TH turnback mileage Recently the 30 000 mile restriction was eliminated. Designation of the system was made in accordance with rules and regulations for State Aid. Operations Rules under chapter 943 laws of 1957 state aid rules are now identified as. Minnesota Rules 8820,II County Screening Board, A screening board appointed by the Commissioner of Transportation is composed of one. County Engineer from each greater Minnesota district two County Engineers from the metro. district and one County Engineer from each urban county 175 000 population and over This. entity shall be responsible to review all information as to the mileage lane miles and money. Needs of the CSAH system and shall submit to the Commissioner on or before the first day of. November each year its findings and recommendations as to each county s mileage lane miles. and money Needs, III Designations Additions Revisions and Revocations. Any change to the CSAH system which is contemplated must first be presented to the District. State Aid Engineer for review and comment and then if appropriate the request will be. forwarded to the State Aid Division for preliminary approval along with a copy of Approval for. System Changes PDF, Upon receipt of preliminary approval a resolution for designation Resolution Establishing CSAH. Word detailing the proposed changes shall be submitted by the county board to the State Aid. Division and formal designation will be by official order of the MnDOT Commissioner of. Transportation, Any addition revision or revocation of the CSAH system within the corporate limits of a. municipality must be approved by resolution of the governing body of the municipality See. Concurring Resolution by Municipality New Designation Word Concurring Resolution by. Municipality Word and Resolution for Revocation Word. Created May 2015 Revised February 2020 State Aid Manual Page 14 of 229. Chapter 3 County State Aid Highways III Designations Additions Revisions and Revocations IV Allocations. If circumstances require the revocation of a route that had state aid monies expended for its. improvement then an adjustment will be imposed that will require an evaluation by the DSAE. as to the value of the remaining life of the improvements that were made. The adjustment will be made on the next authorized construction contract by withholding the. value determined, Former THs turned back after July 1 1965 that have been designated as state aid routes may.
not be revoked and the mileage designated elsewhere That mileage was authorized over and. above the county s established allotment of state aid mileage and if the former TH does not. meet the criteria for state aid designation anymore then that mileage will be relinquished see. Minnesota Rules 8820, The county state aid mileage allowable in each county was determined in 1957 and no increase. in size is permitted without approval of the county screening board except for TH turnbacks. that revert back to local jurisdiction and become part of the state aid system and former MSAS. in municipalities which have fallen below 5 000 in population. IV Allocations, Allocation of state aid monies to the counties is made on the basis of a legislative formula see. Minnesota Statutes 162 07, 50 percent of the monies are allocated according to a Needs study. The remaining 50 percent allocated to the counties is divided according to the legislative. formula 10 percent equally to every county 10 percent based on vehicle registration and 30. percent based on CSAH miles, Not later than February 1 of each year the Commissioner shall certify the annual. apportionment to each of the 87 counties, The apportionment sum allocated to each county in accordance with the provisions of the law.
will set forth that amount which has been set aside for the Municipal Account to be used. exclusively within municipalities of less than 5 000 populations The remaining portion will be. identified as the Regular Account The normal maintenance allocation to the Municipal Account. and the Regular Account will be 40 percent of the total sum within each of the two accounts. The balance of 60 percent in each account will be available for approved construction projects. The Commissioner may at the recommendation of the County Screening Board or upon. receipt of a resolution from a county board and for good cause shown increase or decrease a. Created May 2015 Revised February 2020 State Aid Manual Page 15 of 229.


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