Standard Operating Procedures Sops Warehousing -Books Pdf

Standard Operating Procedures SOPs Warehousing
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The point of contact for Sierra Leone inquiries related to Transport Storage services is. sierraleone cargo logcluster org, Service Request Form SRF are available for download here http www logcluster org document sierra leone. service request form, Release Order Form RLO are available for download here http www logcluster org Ebola release order form. This document will be regularly updated as the situation evolves and operational requirements develop Updated. version are available http www logcluster org ops ebola14. Coordination, In order to support partners in Sierra Leone the Logistics Cluster is provide in country coordination support to. humanitarian partners operating on the Ebola response The following coordination services are being provided to. mitigate any duplication of efforts by humanitarian actors and maximize the use of available logistics assets and. The Logistics Cluster is fully engaged in the existing national structures for coordination at both the technical. level with the different Ministries of Health MoH and the highest level in National Ebola Response Centre. A Civil Military Coordinator is based in Freetown to facilitate the interface between the humanitarian and. military counterparts Sierra Leone and UK Army, Weekly coordination meetings are held in Freetown with all humanitarian partners including representation. from UNMEER and the NERC, Logistics Cluster will deploy coordination support to the Forward Logistics Bases FLBs whom will coordinate.
with UNMEER Field Crisis Managers FCMs and the District Ebola Response Centres DERCs. Coordination with WHO UNICEF DFID and UNMEER on mapping of all in country Ebola Treatment Centres. ETCs and Community Care Centre CCCs and required logistics support services by location. Information Management, The Logistics Cluster consolidates and provides the following Information Management services to the humanitarian. community to facilitate the planning and execution of the Ebola Response. Information products published and distributed to partners including meeting minutes operational overview. situation update UNHAS UNMEER flight schedules forms guidance and operational data such as road. Dissemination of logistics information related to customs and tax exemption as well as guidance to partners. Printing of GIS products in large colour prints available to partners To access GIS mapping services contact the. Logistics Cluster Information Management officer contacts available online. GIS mapping products produced and published via a dedicated mailing list and a purpose built website as well as. dissemination of information products to partners via a purpose built mailing list and. website http www logcluster org ops ebola14,Road Transport. The Logistics Cluster LC expects partners to access commercial road transporters wherever available However the. LC can be requested to provide road transport for the movement of cargo between warehouses entry points and. airfields as well as last mile delivery in those locations where requested. How to access common road transport services, The Requesting Organisation RO must submit a Service Request Form SRF 48 hours in advance exceptions can. only be made in case of lifesaving nature and are approved at the discretion of the LC Coordinator of their need. for support by email to sierraleone cargo logcluster org. The RO must submit the SRF as a Microsoft Excel file and may not make any alterations to the file format. The RO should submit one SRF per location of origin and destination do not include multiple pick up locations or. multiple destinations on a SRF,A single transport request can have only. o One point of origin Where cargo is handed over by the RO for services to begin. o One destination Where cargo will be delivered to the RO or another organisation specified by the RO. o One RO or Consignor, o One organisation who will receive cargo at the specified destination or Consignee.
o One date when cargo will be ready for transport, The RO must specify the type of cargo to be transported and indicate the correct weight and volume. Receipt of SRFs will be confirmed within 24 hours by email this does not imply any agreement to provide. The LC will review the SRF and resolve any queries directly with the RO and request amendments to the SRF if. Once the SRF is completed to the satisfaction of both parties the LC will accept the SRF and liaise directly with the. RO to organise the dispatch of supplies as indicated on the SRF At this point the LC has agreed to provide the. service as identified on the SRF, The RO must also provide the LC Transporters with necessary documentation such as packing list waybills etc. The RO or designated consignee must confirm receipt through signing the waybill or issuing a Good Receive Note. If the request falls outside the services provided by the LC or are not available the RO will be notified promptly. The LC expects that all organisations have updated contact lists and points of contacts for dispatch and receiving of. cargo in field locations, If the LC has agreed to collect the consignment from the RO at a location other than the storage location the RO. must inform the LC of the time the cargo will be READY to be collected at the agreed upon location at least 24 hours. in advance,Storage Services, The Logistics Cluster is providing warehousing space to the humanitarian organisation for cargo storage including. handling and reporting on a free to user basis for a maximum period of 30 days Warehouse space may be made. available in,Port Loko Kenema,Makeni Kailahun,Freetown Ferry Junction.
The storage space provided is limited in capacity The amount of space and length of time available may change. according to level of usage needs RO should check availability of storage at a minimum of 48 hours in advance and. are encouraged to contact the LC as early as possible at sierraleone cargo logcluster org. How to access common storage services, The Requesting Organisation RO must submit a Service Request Form SRF 48 hours in advance Exceptions can. only be made in case of lifesaving nature and are approved at the discretion of the LC Coordinator of their need. for support by email to sierraleone cargo logcluster org. The RO must submit the SRF as a Microsoft Excel file and may not make any alterations to the file format. The RO must submit one SRF per request for storage. A single storage request can have only,o One Storage Location. o One date when cargo will be ready to enter the storage location. o One date by which all cargo will be removed from the storage location. o One Collection Address in cases where the RO is asking the LC to arrange collection of the cargo from them. at the beginning of the service provision, The RO must specify the type of cargo to be stored and indicate the correct weight and volume. Receipt of SRFs will be confirmed within 24 hours by email this does not imply any agreement to provide. The LC will review the SRF and resolve any queries directly with the RO and request amendments to the SRF if. Once the SRF is completed to the satisfaction of both parties the LC will accept the SRF and liaise directly with the. RO to organise the receipt of supplies into the specified storage locations as indicated on the SRF at this point the. LC has agreed to provide the service as identified on the SRF. The RO must also provide a complete packing list detailing the cargo to be stored. How to release cargo from common storage, The RO must submit the Release Order Form 24 hours in advance of the release of any cargo from the storage. location back to the RO or any organisation designated as a Consignee on the Release Order Form by the RO by. email to sierraleone cargo logcluster org, If required the RO may indicate a delivery address on the Release Order Form if they are asking the LC to arrange.
delivery of the cargo to another location, The RO or designated Consignee confirms receipt of goods collected from the storage location or delivered to. them from the storage location through signing the waybill or issuing a Goods Receive Note GRN. WFP Equipment Loan Augmented Storage Facilities, Additionally through the WFP the Logistics Cluster can make available loans of storage equipment such as mobile. storage units MSUs containers and pallets All loaned equipment is only accessed through the submission of a WFP. Loan Agreement and will be provided for a maximum period of 90 days The Logistics Cluster can facilitate access to a. WFP warehouse technician or logistics officer who can support with the erection of the MSU if requested. How to access the service, All requests for loan of WFP equipment must be submitted using the WFP Loan Agreement Form The form. can be found online here http www logcluster org document wfp loan agreement form. Once completed the form must be sent as a Word document by email to. sierraleone cargobooking logcluster org, The Logistics Cluster LC will confirm if the equipment is available for loan and confirm via email to the RO. Once RO has received confirmation the WFP Loan Agreement Form must be signed stamped with. organisation agency stamp scanned and sent back to the LC. The LC will liaise with WFP for the agreement to be cross signed and send a scanned copy to the RO for their. If RO requests for technical support of erection of equipment it must be included in the initial request along. with GPS coordinates of the location to be erected. Clearing of the land for erection of the MSUs must be completed in advance of erection of the MSU and will. not be the responsibility of the Logistics Cluster or WFP unless otherwise agreed in advance. The following Terms and Conditions apply to the loan of MSUs. o To use the above mentioned mobile storage facilities to store nothing but relief goods. o To return the above items to WFP no later than 90 days upon signing of this agreement with possibility. of extension, o To take the sole responsibility for management maintenance and safety of the mobile storage facilities.
and the items being stored, o To return the above items in proper conditions subject to reasonable wear and tear. o To make space available to WFP other organisations should the need arise this through consultation. o WFP will provide for specialized labour to ensure proper installation and demobilization of the mobile. storage facilities if requested and available,Emergency Response Airlift Cargo Movements. The Logistics Cluster is coordinating and facilitating transport of emergency relief cargo via air utilizing. UNMEER UNHAS rotary air assets for in country support on a free to user basis if road transport cannot be provided. All services are based on level of funding available to allow for the services to be provided on a free to user basis. Note that this is a cargo transport service only and are not for passenger bookings Passenger bookings can be made. through UNHAS Booking forms and procedures for passenger movements can be found here. http www logcluster org ops ebola14, Additionally insurance of the cargo and all customs clearance formalities are the responsibilities of the Responsible. Organisation RO The RO will be responsible for the loading at the point of origin and off loading at the FDP Final. Delivery Point unless otherwise requested by RO and approved by the Logistics Cluster. How to access the cargo airlift services, The Requesting Organisation RO must submit a Service Request Form SRF at least 48 hours in advance of their. need for support by email to sierraleone cargo logcluster org. The RO must submit the SRF as a Microsoft Excel file and may not make any alterations to the file format. The RO must submit one SRF per request for transport. A single transport request can have only, o One point of origin Where cargo is handed over by the RO for services to begin.
o One destination Where cargo will be delivered to the RO or another organisation specified by the RO. o One RO or Consignor, o One organisation who will receive cargo at the specified destination or Consignee. o One date when cargo will be ready for transport, The RO must specify the type of cargo to be transported and indicate the correct weight and volume. Receipt of SRFs will be confirmed within 24 hours by email This does not imply any agreement to provide. The LC will review the SRF and resolve any queries directly with the RO and request amendments to the SRF if. Once the SRF is completed to the satisfaction of both parties the LC will accept the SRF and liaise directly with the. RO to organise the dispatch of supplies as indicated on the SRF At this point the LC has agreed to provide the. service as identified on the SRF, The RO must also provide the LC Transporters with necessary documentation such as packing list waybills etc. The RO or designated consignee must confirm receipt through signing the waybill or issuing a Good Receive Note. If the request falls outside the services provided by the LC or are not available the RO will be notified promptly. The LC expects that all organisations have updated contact lists and points of contacts for dispatch and receiving of. cargo in field locations, Logistics Cluster Air Coordination Cell ACC Services. A staging area in Cologne Bonn Airport is made available to facilitate consolidation of air shipments among. humanitarian organisations for the Ebola response in Liberia Sierra Leone and Guinea in one predictable location. The objective is to support partners planning and supply chain co loading and optimization of flights The Logistics. Cluster Air Coordination Cell ACC facilitates access to the staging area. Specific Standard Operating Procedures SOPs for the ACC are available online here. http www logcluster org document acc standard operating procedures sops staging area europe. Ocean Freight, The Logistics Cluster Sierra Leone does not at this time provide international sea transport on a regular basis.
However can provide guidance on customs procedures and information on port infrastructure in country. The Global Logistics Cluster based in Rome however has reached an agreement with Maersk as part of the Logistics. Emergency Team LET which has offered to support the Logistics Cluster with in kind services including free ocean. freight to the Ebola affected countries from container yard to container yard. Specific Standard Operating Procedures SOPs provide guidance on how to access the ocean freight services are. available online here http www logcluster org document standard operating procedures sops ocean freight.


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