Request For Proposal For Student Information System-Books Pdf

Request For Proposal For Student Information System
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Request for Proposal No 08 192 Page 2, STUDENT INFORMATION SYSTEM. VENDOR NAME, TABLE OF CONTENTS, I Overview, II General Instructions and Conditions. III Scope of Work 12, A Schedule, B Mandatory Proposal Conference. C Submittal Requirements, D Selection Process, IV Project Information 17. A SJUSD School Student Breakdown, B Project Team, C Additional Modules.
Attachments, 1 Vendor Qualifications Questionnaire. 2 Services Questionnaire, 3 Technical Requirements Questionnaire. 4 Requirement Checklist, 5 Software and Services Costs Cost Sheets Table 1 6. Request for Proposal No 08 192 Page 3, STUDENT INFORMATION SYSTEM. VENDOR NAME, A OVERVIEW, Introduction, The purpose of this Request for Proposal RFP is to solicit proposals from qualified.
software firms to provide San Juan Unified School District referenced in this. document as the SJUSD or the District with a comprehensive fully integrated. operational Student Information System SIS that will meet the information needs. over the next ten years SJUSD is seeking an interested company that can provide. solutions to address current and future Student Information System needs. Project Background Description, San Juan Unified School District is the 9th largest school district in California. covering approximately 75 square miles in northeast Sacramento County. Established in 1960 the District service area includes portions of Sacramento. Carmichael Citrus Heights Fair Oaks Folsom Gold River and Orangevale. Total student population is approximately 50 000 including preschools adult. education K 12 student enrollment is approximately 43 000 In addition the District. serves over 5 000 students in summer school The District employs over 2 600. teachers 230 administrators and 2 400 classified employees. The current Student Information System Pertaine has been modified extensively. throughout the years to address local and state requirements SJUSD expects to. consider only providers that demonstrate forward thinking solutions that will sustain. the District well into the future, The SIS must have proven operational history in California districts the same size or. larger than SJUSD minimum 30k K 12 student district Product must be included in. the list of CSIS capable SISs found at http www csis k12 ca us vendor matrix asp. It must provide functionality to support classroom school community administration. and district student records administrative functions appropriate for a mid to large. size California school district The application system is required to be an existing. integrated software system that incorporates the operational functions described in. Vendors are asked to submit a recommended implementation plan and specify the. areas where services will be provided as well as clearly specifying the responsibility. areas of the SJUSD project team Implementation plans may include but are not. limited to software installation and configuration data conversions interface. development training and implementation support and management SJUSD is. interested in vendor recommendations on how best to ensure project success. knowledge transfer and positive system acceptance while keeping project costs at. Request for Proposal No 08 192 Page 4, STUDENT INFORMATION SYSTEM. VENDOR NAME, reasonable levels Keeping implementation costs to reasonable levels is of. considerable importance to the SJUSD, SJUSD is considering only off the shelf products to reduce the risk of being.
isolated from mainstream product updates or incurring higher maintenance costs to. restore overwritten components after a standard product update The District is not. considering customized software Vendors are required to respond to the proposal. based upon the current production certified product within standard configurable. parameters No customized software components or yet to be released versions of. software will be allowed as part of the response, SJUSD will conduct a fit gap analysis of the software as part of the evaluation. Proposals should clearly delineate how the software system can best satisfy the. stated requirements of SJUSD and how the implementation approach will minimize. the risk of delayed implementation The District expects the proposals to include. recommendations for hardware to satisfy stated performance requirements. However the District may choose to acquire hardware through a separate process. SJUSD has compiled a very aggressive schedule for this Request for Proposal. II GENERAL INSTRUCTIONS AND CONDITIONS, A GENERAL INSTUCTIONS. A 1 DUE DATE All information requested must be completed and submitted by. June 18 2008 at 2 00pm PST If the required information is not submitted. in a timely manner the proposal will be deemed non responsive and returned. to the proposer unopened One 1 original and five 5 copies of the RFP. and five 5 electronic copies on standard electronic media e g CD. ROM DVD in write protected PDF format shall be submitted. A 2 COMPLETE RESPONSE Vendors must respond in each and every area as. specified in the RFP documents If the proposal is not complete it may be. deemed non responsive Accuracy of the proposal is the responsibility of the. vendor All proposals shall be reviewed to verify that the responder has met. the minimum requirements of the RFP Responders shall follow the format of. the RFP in order to facilitate the review process for SJUSD. A 3 PROCESS This process is a Request for Proposal Competitive Negotiation. process SJUSD reserves the right to negotiate on any or all components of. each proposal submitted From the time the proposals are submitted until the. formal award of a contract each proposal is considered a working document. and as such will be kept confidential The negotiation discussions will also be. held as confidential until such time as the award is completed. Request for Proposal No 08 192 Page 5, STUDENT INFORMATION SYSTEM. VENDOR NAME, B PROPOSAL GENERAL CONDITIONS, B 1 SECURING DOCUMENTS Specifications and proposal documents will be. available and may be secured at the location listed below. All information shall be submitted at the dates and times indicated herein to. Lynne O Brien, San Juan Unified School District, Purchasing Department.
5133 Engle Road, Carmichael CA 95608, RFP documents can also be downloaded from. http www sanjuan edu documents cfm id 121, All contacts regarding this Request for Proposal during the submittal. preparation and evaluation period must be done in writing through the San. Juan Unified School District Purchasing Department. This restriction does not apply to, SJUSD reserved the right to submit requests for clarifications to. proposals in the interest of completing the stage one evaluations. Scheduled product demonstrations and vendor interviews during the. second stage evaluation, Questions regarding application or technical requirements. Questions can be directed to sisrfpquestions sanjuan edu via e. mail Responses to these questions will be communicated in the Bidders. Conference and through the, http www sanjuan edu documents cfm id 121 website No questions.
will be accepted after June 9 2008, In the event that a firm has contact with any official employee or representative of. the SJUSD in any manner contrary to the above requirements said firm can be. disqualified from further consideration, B 2 Proposal INSTRUCTIONS To receive consideration proposals shall be. made in accordance with the following instructions. a Proposals shall be made upon the form obtained at the above address and. properly executed, b Proposals shall be without interlineations alterations and erasures unless. each such correction is suitably authenticated by affixing in the margin. immediately opposite the correction the initial s of the person s signing the. Request for Proposal No 08 192 Page 6, STUDENT INFORMATION SYSTEM. VENDOR NAME, c Before submitting a proposal the responder shall carefully examine the.
specifications and the forms of all proposal documents Responders shall. fully inform themselves as to all existing conditions and limitations. d Each Proposal Form must be signed by the name of the responder and must. bear the signature in longhand of the person s duly Authorized To Sign. The Proposal And To Bind The Company Contractually. e Proposals shall include all sales or use tax, f Delivery Terms Are F O B Destination Pricing shall include all freight. charges costs, g No charge for packing drayage postage express or for any other purposes. will be allowed over and above the prices quoted on the Proposal Form. h Proposals shall be delivered to the District on or before the day and hour set. for the opening of bids in the Notice To Bidders, i Proposals shall be enclosed in a sealed envelope bearing the description of. the RFP name RFP number the name of the bidder and the date and. j It is the sole responsibility of the responder to see that their proposal is. received in proper time Any proposals received after the scheduled closing. time for receipt of proposals shall be returned to the responder. k BIDS SUBMITTED BY FAX OR EMAIL ARE NOT ACCEPTABLE. B 3 INTERPRETATION OF DOCUMENTS If any person contemplating. submitting a proposal is in doubt as to the true meaning of any part of the. specifications or finds discrepancies in or omissions from the specifications. that person may submit a written request for an interpretation or correction. thereof no later than June 9 2008 Any interpretation or correction of the. proposed documents will be made by Addendum duly issued by the District. Addenda will be posted to the district website, http www sanjuan edu documents cfm id 121 It is the Vendors. responsibility to check the District website for published addenda The. District will not be responsible for any other explanation or verbal. interpretation of the proposed documents, Request for Proposal No 08 192 Page 7.
STUDENT INFORMATION SYSTEM, VENDOR NAME, B 4 ADDENDA OR BULLETINS Any addenda issued by the District during the. RFP time or forming a part of the documents provided to the potential. responder for the preparation of their proposal and shall be made a part of. the proposal SJUSD may modify this RFP or any of its deadlines prior to the. date fixed for submission of proposals by issuance of an addendum. B 5 WITHDRAWAL OF PROPOSALS Any responder may withdraw their. proposal either personally or by a written request at any time prior to the. scheduled time for opening of proposals, B 6 AWARD OR REJECTION OF PROPOSALS The District reserves the right. to reject any or all proposals or any or all items of any bid or to waive any. informality or irregularity in the proposals or in the proposal process. Proposals will be awarded based on the evaluation criteria established in the. documentation Utilizing the Request for Proposal process the District. reserves the right to select the individual firm that best meets the needs of the. District taking into consideration supplier qualification price and overall. capability, B 7 RESERVATIONS SJUSD reserves the right to cancel this RFP at any time. prior to contract award without obligation in any manner for proposal. preparation interview fee negotiation or other marketing costs associated. with this RFP, B 8 WITHDRAWAL OF PROPOSALS AFTER OPENING No responder may. withdraw their proposal for a period of ninety 90 days after the date set for. the opening thereof, B 9 ALTERNATE PROPOSALS No person firm or corporation shall be allowed.
to make file or be interested in more than one proposal for the same work. unless so called for The submittal of alternate proposals or optional. proposals unless called for will render your proposal non responsive. B 10 HOLD HARMLESS CLAUSE Responder agrees to and shall hold harmless. and indemnify the District its officers agents and employees from every. claim or demand and every liability or loss damage or expense of any nature. whatsoever which may be incurred by reason of liability for damages for. death or bodily injury to person injury to property or any other loss damage. or expense sustained by the responder or any person firm or corporation. employed by the responder upon or in connection with the services called for. in this proposal, B 11 WARRANTY Vendor agrees that the supplies equipment or services to be. furnished shall be covered by the most favorable commercial warranties. the vendor gives to any customer for the same or substantially similar. supplies equipment or services and that the rights and remedies so provided. are in addition to and do not limit any rights afforded to the District. Request for Proposal No 08 192 Page 8, STUDENT INFORMATION SYSTEM. VENDOR NAME, Warranty period for hardware and software does not begin until it has been. installed and configured to the satisfaction of SJUSD. B 12 ATTORNEYS FEES If suit is brought by either party to this RFP to enforce. any of its terms including all component parts of the proposal documents. and the District prevails in such suit the Responder shall pay all litigation. expenses incurred by the District including attorneys fees court costs. expert witness fees and investigation expenses, B 13 TERMS Billing terms will be net 30 days unless the vendor wishes to offer a. cash discount for prompt payment However no advance progress or partial. Request for Proposal No 08 192 STUDENT INFORMATION SYSTEM VENDOR NAME Page 1 Request For Proposal For Student Information System RFP NO 08 192 May 16 2008 RFP Issue Date San Juan Unified School District 3738 Walnut Avenue Carmichael Ca 95608

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