Proposal For Implementing University Management System-Books Pdf

PROPOSAL FOR IMPLEMENTING UNIVERSITY MANAGEMENT SYSTEM
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The intent of SLIET is to translate the existing students related academic business processes and. procedures through fit gap analysis to conform to the standard processes delivered with the. application The application should be state of art technology to improve the delivery of services. through workflow and web enabled access, SCOPE OF WORK. Detailed Process Study Detailed analysis of the existing systems whether automated or manual. is essential This shall include analysis of documentation in use detailed information. requirements reporting procedures and formats reporting levels coding and classification. being followed etc Identification of unique data elements their size format source use and. sequence of data storage data volume its frequency of updating responsibility of the. department sections for updating inter system flow of data current volume and growth rate. etc are also mandatory, Configuration Customization Implementation Data Load and Acceptance Testing After. completion of the above tasks the bidder shall be asked to implement the systems System. implementation for each application shall include, o Configuration of system as per the process. o Implementing customizations if any, o Collection and preparation of data. o Data entry and validation, o Trial run with live data for 6 8 weeks under actual conditions.
o Implementation of systems and handing over to the users for acceptance and. o Preparation of user manual, The duration of the trial run for the system shall be mutually decided by the SLIET and the bidder. keeping in view the complexity of the system, Training The bidder shall provide training on appropriate aspects of the Software per module at. appropriate location of the concerned department section to System Analysts Programmers. Operating staff Senior executives etc of the user department or such other persons nominated. by the SLIET in a systemic manner according to a suitable training schedule. Maintenance of Application Systems shall include, o Maintenance of the Application systems during warranty and support period i e. for a period of three years from the date of Go Live of the complete system. During this period system will be supported for any issues as reported by the. o Maintenance of the Application Systems after the expiry of the warranty period. on agreed terms, DELIVERABLES The deliverables expected from the supplier are. Implementation plan containing schedule and milestone details. Software Build Tools if any, Released Software, Test Case Document and Test Report.
Configuration Details, User Manual, Maintenance Manual. Installation document with media, Annual Support proposal AMC for 3 years after the completion of the warranty. Functional Requirements Specification FRS, Design Documents DFD Process flow diagram. Complete Source Code of the application, System Requirements This section details the system environment in which the campus. software should operate, Hardware Software Considerations.
o Hardware Configuration Vendor should suggest the compatible hardware. Servers Data Storage to meet the requirement of MIS. o Software Platform Software should be developed using open source OS. database tools, Performance Characteristics, o Speed throughput and response time of software should cater to 5000. registered users with a maximum of 500 users accessing simultaneously with. flexibility for augmentation of the number of users and the simultaneous. accesses through hardware augmentation and not calling for any software. Ownership of Source Code and Licensing, o The source code of software including plans drawings CASE tools specifications. designs reports and other documents prepared by the bidder in the execution of. the contract shall become and remain the property of SLIET and before. termination or expiration of this contract the bidder shall deliver all such. documents to SLIET together with source code of the Application Software or. used under the contract along with the detailed inventory thereof. o The source code should be submitted on any permanent media to SLIET. ELIGIBILITY CRITERION BIDDER QUALIFICATIONS, 1 The Bidder should be primarily an IT Company and Service provider dealing with. application development management services for education domain and should have. been in the business for a period exceeding five years as on date Memorandum and. Articles of Associations should be enclosed, 2 The Bidder should have readymade software solution for Universities and Educational. Institutions, 3 The Bidder should be the owner OEM of the software product.
4 The Bidder should have been engaged in at least five projects involving development. implementation of University Management Solution and minimum three or more should. be a Higher Education Institution of National Importance INI in India Copy of Purchase. Order Contract from the concerned Institution to be attached. 5 One of the projects in Institution of National Importance should be of value more than 5. 6 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent. practices issued by the Government of India GOI State governments Regulatory. 7 SLIET reserves the right to carry out the capability assessment of the Bidders and its. decision in this regard shall be final binding to all. 8 Upon award of work order the successful Bidder shall sign an agreement with SLIET. within 15 days, PHASE WISE IMPLEMENTATION SLIET would go for a phase wise implementation methodology. and following are the suggested phases, o Phase 1 to go live in 3 months from the start of project. a Admission Management Module, b Academic Management. c Student self service portal, d Fee Management, e Communication and notification management module. o Phase 2 To go live in 6 months from the start of project. f Examination Module, g Financial accounting module.
h Payroll management module, i Learning Administration and Management. o Phase 3 To go live in 8 months from the start of project. j Materials and store Management Module, k HRMS module. l Employee and Alumni Portal, m Office Automation, CONCEPT PLAN. 1 Specific Requirements, 1 1 User Interfaces, User interfaces mentioned in this section shall not be construed as operating system s. structure design or functionalities The section outlines that the desired product shall have. interface for each stakeholder which shall be linked to the operating modules of their. respective processes This involves both internal and external users spanning partly or. completely over both internet and intranet networks Main users of the product are listed. 1 2 Student, Every student shall have his her own secured interface protected by a user id and.
password to log in and access information, Various request forms related to student s life cycle in the institute shall be embedded. in his her interface, Designated fields in these forms shall be auto filled by existing databases linked to. his her roll number or any other unique identifier. This interface shall queue tasks to be completed by the student as a result or outcome. of another task or request completed or initiated in any other process by him her or any. other individual e g task of subject registration to be done by the student This task. queue shall also include those tasks which require his her approval as per the approval. hierarchy in a given process, This interface may be divided into sections which can be accessible over internet and. intranet networks on desktop or mobile or hand held devices. This interface shall create a central ledger to track all financial transactions related to. the student which are pushed from multiple processes executed in departments of the. institute including but not limited to fee dues scholarship honorarium fellowship. monetary awards and rewards medical reimbursements travel advances and grants. research grants thesis grant department grants etc. Information available in his her interface shall include but not be limited to the. O Personal Information, O Family Information, O Academic Information. O Hall Information, O Student Activities Gymkhana Information.
O Student Placement Information, O Student Counseling Information. O Scholarship Information, O Fellowship Information. O Honorarium Information, O Fee and Dues Information. O Health Center Information, O Leave Information, O Student Survey Information. O Attendance Information, O Office Order Information.
O Prizes and Medals Information, O Counseling and Placement Information. O Status of initiated requests, O Any other related information. 1 3 Faculty Member, Every faculty member shall have his her own secured interface protected by a user id. and password to log in and access information, Various request forms related to faculty member s service in the institute shall be. embedded in his her interface, Designated fields in these forms shall be auto filled by existing databases linked to.
his her PF number or any other unique identifier, This interface shall queue tasks to be completed by the faculty member as a result or. outcome of another task or request completed or initiated in any other process by. him her or any other individual e g task of filling the assessment sheet This task queue. shall also include tasks which require his her approval as per the approval hierarchy in a. given process, This interface may be divided into sections which can be accessible over internet and. intranet networks on desktop or mobile or hand held devices. This interface shall create a central ledger to track all financial transactions related to. the faculty member which are pushed from multiple processes executed in. departments of the institute including but not limited to payroll honorarium monetary. awards and rewards medical reimbursements travel advances and grants research. grants department grants CPDA LTC Pensionary Contribution during FST. Deputation leave encashment pension entitlements and monthly pension research. project grants DORC Projects advances loans etc, Information available in his her interface shall include but not be limited to the. O Personal Information, O Family Information, O Recruitment and Establishment Information. O Institute Housing Information, O Service Book Information.
O Honorarium Information, O Pay grade and Payroll Information. O Income Tax Liability and Deduction Information, O Chair Research Fellowship Information. O Positions Held and Committee Membership Information. O Internally or Externally Sponsored Project Information. O Health Center Information, O Leave CPDA Information. O Institute Advances Loans Information, O Service Assessment Information. O Academic Calendar Classroom Information, O Attendance Information.
O Office Order Information, O Prizes Awards and Medals Information. O Paper Books and Conferences Information, O Outstanding Advance Settlement Information. O Reimbursement Details, O Status of initiated requests. O Any other related information, 1 4 Staff Member, Every staff member shall have his her own secured interface protected by a user id and. password to log in and access information, Various request forms related to staff member s service in the institute shall be.
embedded in his her interface, Designated fields in these forms shall be auto filled by existing databases linked to. his her PF number or any other unique identifier, This interface shall queue tasks to be completed by the staff member as a result or. outcome of another task or request completed or initiated in any other process by. him her or any other individual e g task of filling the assessment sheet This task queue. shall also include tasks which require his her approval as per the approval hierarchy in a. given process, This interface may be divided into sections which are accessible over internet and. intranet networks on desktop or mobile or hand held devices. This interface shall create a central ledger to track all financial transactions related to the. staff member pushed from multiple departments in the institute including but not. limited to payroll honorarium monetary awards and rewards medical reimbursements. travel advances and grants department grants CPDA LTC leave encashment pension. entitlements and monthly pension Admin advances loans etc. Information available in his her interface shall include but not be limited to the. O Personal Information, O Family Information, O Recruitment and Establishment Information. O Institute Housing Information, O Admin Advances Loans Information.
O Service Book Information, O Honorarium Information. O Pay grade and Payroll Information, O Income Tax Liability and Deduction Information. O Health Center Information, O Leave CPDA Information. O Service Assessment Information, O Attendance Information. O Office Order Information, O Prizes Awards and Medals Information.
O Outstanding Advance Settlement Information, O Reimbursement Details. O Internally or Externally Sponsored Project Information. O Paper Books and Conferences Information, O Status of initiated requests. O Any other related information, 1 5 Administrative Users. Administrative users are internal users of the institute who hold administrative positions. for managing various departments These may include but not be limited to Director. PROPOSAL FOR IMPLEMENTING UNIVERSITY MANAGEMENT SYSTEM FOR Automation Requirements for CFTIs under the Aegis of SLIET Longowal The intent of SLIET is to translate the existing students related academic business processes and procedures through fit gap analysis to conform to the standard processes delivered with the application The application should be state of art technology to improve

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