Ohio Balance Of State Continuum Of Care 2017 Housing-Books Pdf

Ohio Balance of State Continuum of Care 2017 Housing
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Table of Contents, PART I OVERVIEW, PURPOSE OF THIS DOCUMENT 3. BACKGROUND 3, HOUSING INVENTORY COUNT HIC COMPONENTS 3. POINT IN TIME COUNT PIT COMPONENTS 4, PART II DATA COLLECTION PROCESS. OHIO BOSCOC 2017 HIC AND PIT COUNT COLLECTION PROCESS OVERVIEW 6. OHIO BOSCOC 2017 HOUSING INVENTORY COUNT HIC COLLECTION PROCESS 7. OHIO BOSCOC 2017 POINT IN TIME COUNT PIT COLLECTION PROCESS 7. PART III DATA REPORTING PROCESS, OHIO BOSCOC 2017 HIC AND PIT COUNT REPORTING PROCESS OVERVIEW 9. OHIO BOSCOC 2017 HOUSING INVENTORY COUNT HIC REPORTING PROCESS 9. OHIO BOSCOC 2017 POINT IN TIME COUNT PIT REPORTING PROCESS 10. APPENDICES, APPENDIX A 2017 HIC AND PIT COUNT TIMELINE 11.
APPENDIX B PROCESS CHARTS FOR HIC AND PIT COUNT 12. APPENDIX C DEFINITIONS 17, APPENDIX D HIC AND PIT GUIDANCE FOR NON COC FUNDED PROJECTS 20. APPENDIX E HIC REPORT SUBMISSION COVER SHEET 25, APPENDIX F PIT COUNT FORMS SUBMISSION COVER SHEET 26. Ohio BoSCoC 2017 HIC and PIT Count Guidance 2, Part I Overview. Purpose of This Document, This document serves two primary purposes First it outlines Ohio BoSCoC specific requirements for the. 2017 Housing Inventory Count and Point in Time Count These requirements are in addition to those put. in place by HUD all providers communities must review all applicable HUD guidance on conducting HIC. and PIT Counts in addition to this guidance Second this document outlines the process for collecting. and reporting local HIC PIT data to the Ohio BoSCoC. HUD Guidance on conducting HIC PIT Counts can be found at. https www hudexchange info programs hdx guides pit hic general pit guides and tools. This document is comprised of three parts, Part I Overview General information and components of the Ohio BoSCoC HIC PIT Count.
Part II Data Collection Process Instructions for collecting HIC PIT data within local communities. Part III Data Reporting Process Instructions for submitting HIC PIT data to COHHIO. Appendices are also included in order to provide additional information that is relevant to the. HIC PIT process, Background, The U S Department of Housing and Urban Development HUD requires counts of sheltered and. unsheltered homeless persons for those communities receiving federal funding from the Continuum of. Care CoC and Emergency Solutions Grant Programs These are called Point in Time Counts PIT as. they occur on one night during the last ten days of January While HUD requires that PIT counts occur on. at least a biennial basis the Ohio BoSCoC conducts PIT counts annually. HUD also requires the annual completion of a Housing Inventory Count HIC which provides an. overview of a community s homeless program inventory. Collecting data on the numbers and characteristics of homeless individuals and families as well as. homeless services capacity can serve additional purposes over and beyond meeting HUD requirements. Accurate counts offer several benefits including, Providing support for local planning efforts by identifying unmet needs and trends in size and. characteristics of homeless populations, Supplying guidance for development of more effective programming and services. Raising awareness of homelessness, Enhancing local homeless programs volunteer base. Assisting with allocation of resources around local priorities. Targeting interventions for certain homeless sub populations. Opportunity to conduct community outreach engagement screening and triage to identify people. experiencing homelessness in need of services, Identifying community goals.
Assisting in measuring progress toward homelessness reduction goals. Housing Inventory Count HIC Components, The HIC includes inventory and capacity information about all programs dedicated to serving homeless. persons in a community regardless of the source of funding The HIC captures inventory information for. the following five program types, Emergency Shelters. Transitional Housing, Rapid Re Housing, Ohio BoSCoC 2017 HIC and PIT Count Guidance 3. Safe Havens, Permanent Supportive Housing, Only homeless dedicated projects should be included in the HIC A project is considered homeless. dedicated if, The primary intent of the project is to serve homeless persons.
The project verifies homeless status as part of its eligibility determination. The actual project clients are predominantly homeless. The Ohio BoSCoC uses HMIS to generate HIC information for all BoSCoC homeless service providers. this includes providers that currently enter data into HMIS and those that do not Additional information. on collecting and reporting HIC information can be found in the Part II Data Collection Process and Part. III Data Reporting Process sections of this document. Point in Time Count PIT Components, The PIT Count provides data on the number and characteristics of people who are homeless in a. community Both sheltered and unsheltered persons must be included in the count. Sheltered Count, Ohio BoSCoC communities must count all persons who are sleeping in beds designated for homeless. persons that are provided by the following program types. Emergency shelter, Transitional housing, Safe haven programs. Communities must also count all persons experiencing homelessness who were residing in hotel motels. paid for with public or private funds as well as those persons residing in any extreme weather shelters. also called cold shelters on the night of the PIT Count. Unsheltered Count, Ohio BoSCoC communities must identify and collect information on all persons in their communities who. on the night of the count are living in a place not designed for or ordinarily used as a regular sleeping. accommodation for human beings including cars encampments or abandoned buildings. Types of Data Collected, Ohio BoSCoC communities must collect the basic data on unsheltered and sheltered homeless persons.
that HUD mandates This does not preclude communities from collecting local level information on other. items they deem important Following are the basic data CoCs must count at minimum. For Sheltered and Unsheltered Homeless, Households with Children. Number of households with children and number of persons in those households in emergency. shelters safe havens and transitional housing, Number of persons under age 18. Number of persons age 18 24, Number of persons over age 24. Numbers by race ethnicity and gender, Households without Children. Number of households without children and number of persons in those households in. emergency shelters safe havens and transitional housing. Number of persons under age 18, Ohio BoSCoC 2017 HIC and PIT Count Guidance 4.
Number of persons age 18 24, Number of persons over age 24. Numbers by race ethnicity and gender, Youth Households. Number of households with only children and number of persons in those households in. emergency shelters safe havens and transitional housing. Number of parenting youth households, Number of parenting youth under age 18. Number of parenting youth 18 24, Number of children with parenting youth children under age 18 with parents. Number of unaccompanied youth households, Number unaccompanied youth under age 18.
Number unaccompanied youth age 18 24, Numbers by race ethnicity and gender. Veteran Households with Children, Number of households with children and number of persons in those households in emergency. shelters and transitional housing, Number of persons under age 18. Number of persons age 18 24, Number of persons over age 24. Numbers by race ethnicity and gender, Veteran Households without Children.
Number of households without children and number of persons in those households in. emergency shelters safe havens and transitional housing. Number of persons age 18 24, Number of persons over age 24. Numbers by race ethnicity and gender, Number of adults who are chronically homeless. Number of families and number of persons in those households who are chronically homeless. Number of adults including veterans who are, Seriously mentally ill. Chronic substance abusers, Persons with HIV AIDS, Victims of domestic violence. The Ohio BoSCoC uses HMIS to generate PIT Count information for the entire BoSCoC Additional. information on collecting and reporting PIT information can be found in the Part II Data Collection. Process and Part III Data Reporting Process sections of this document. Changes to Ohio BoSCoC 2017 PIT Requirements, Primary changes in HUD requirements and Ohio BoSCoC requirements process for the 2017 PIT Count.
are as follows, Expanded gender identity options in the PIT count response options now include Don t identify. as male female or transgender, Ohio BoSCoC 2017 HIC and PIT Count Guidance 5. Part II Data Collection Process, Ohio BoSCoC 2017 HIC and PIT Count Collection Process Overview. Conducting HIC PIT Counts, All Ohio BoSCoC communities must conduct a HIC and PIT Count in 2017 The date of the Ohio BoSCoC. HIC and PIT Count is Tuesday January 24 2017, Each Ohio BoSCoC Homeless Planning Region or county is permitted to organize their HIC and PIT.
Count as they see fit but they must conduct their counts between the hours of 8 00pm on January 24. 2017 and 6 00am January 25 2107 service based counts may be done on the days following and their. efforts must meet HUD and Ohio BoSCoC minimum requirements All collected HIC and PIT data and. processes must be reported to CoC staff at COHHIO via the process outlined in this document. Ohio BoSCoC Use of HMIS for HIC and PIT, The Ohio BoSCoC will use HMIS to compile and report on all HIC and PIT information. All HIC information is currently housed in HMIS and is reported through the Housing Inventory. Chart Verification Report Providers can run this report at any time This data is reported to HUD. through the Homeless Data Exchange, Sheltered PIT data for HMIS participating providers is currently housed in HMIS and is reported to. HUD through the Homeless Data Exchange Providers can check their data at any time using. standard HMIS reports This data is reported to HUD through the Homeless Data Exchange. Sheltered PIT data for non HMIS participating providers will be entered into HMIS by CoC staff. using the information provided on the Sheltered Count Forms This data is reported to HUD. through the Homeless Data Exchange, Unsheltered PIT data collected during the PIT Count will be entered into a dedicated Unsheltered. Persons project in HMIS by CoC staff using the information provided on the Unsheltered Count. Forms Unsheltered Observation Count Forms and Service Based Count Forms This data is. reported to HUD through the Homeless Data Exchange. Since all sheltered PIT data for HMIS participating providers is generated out of HMIS it is critical that. provider and client level data be accurate at all times In advance of the sheltered PIT data being pulled. from HMIS on February 10 HMIS participating providers should run their own reports and review their. data to make sure the sheltered PIT data and bed inventory information are accurate before the HIC PIT. Count date Most importantly providers should run the Entry Exit Report a few days prior to the PIT. Count date and after the PIT Count date This report will help providers identify any old clients for whom. an exit date was not entered and or identify clients for whom data was not entered in a timely fashion. Any questions about how to use this report to help ensure HMIS data quality can contact the COHHIO. HMIS team at hmis cohhio org, HIC PIT County Contact. One primary HIC PIT County Contact must be identified for each county or region if planning and. counting efforts have been organized regionally and their contact information shared with CoC staff at. ohioboscoc cohhio org by January 1 2017 This person will serve as the primary contact for all 2017. HIC PIT correspondence This person will also be responsible for ensuring that PIT Count Survey Tools. are submitted to CoC staff according to the timeframe outlined below and will certify the accuracy of final. submitted HIC and PIT data Failure to submit HIC PIT data could jeopardize CoC funding for an. entire county or region, Email correspondence for the 2017 HIC PIT Count should be directed to CoC staff at.
ohioboscoc cohhio org, Ohio BoSCoC 2017 HIC and PIT Count Guidance 6. Ohio BoSCoC 2017 Housing Inventory Count HIC Collection Process. Ohio BoSCoC Housing Inventory Chart Verification Report. Every county is responsible for providing accurate updated housing inventory information to COHHIO. This process involves two steps, 1 For HMIS participating providers. By January 13 2017 each provider will run the Housing Inventory Chart Verification Report from. HMIS for their project s The report includes pre populated HIC information that is currently. entered in HMIS The provider should review the HIC information provided in the report and note. any changes to current inventory Providers should pay particular attention to the number of beds. reported for their projects as the information finalized in the HIC will be used to update inventory. information in HMIS After reviewing and making any needed updates to the report the. designated HMIS Agency Administrator will sign the report to verify that all information is correct. and submit to COHHIO using the process outlined in Part III of this document. 2 For non HMIS participating providers, By January 13 2017 the designated H. Ohio BoSCoC 2017 HIC and PIT Count Guidance 2 Table of Contents PART I OVERVIEW PURPOSE OF THIS DOCUMENT 3 BACKGROUND 3 HOUSING INVENTORY COUNT HIC COMPONENTS 3

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