National Finance Center Government Employee Services -Books Pdf

National Finance Center Government Employee Services
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Table of Content,Table of Content 1,1 0 Course Information 1. 1 1 Purpose 1,1 2 Course Objectives 1,1 3 Agenda 2. 1 4 Ground Rules and Expectations 3,1 5 Course Materials and Resources 3. 2 0 Introduction to EPIC 5,2 1 Chapter Overview 5,2 2 Introduction to EPIC 6. 2 3 Responsibilities of the Agency and NFC 7, 2 4 Types of Personnel Action and Payroll Document 9.
2 5 Chapter Review 16, 3 0 EPIC NFC s Payroll Personnel Processing System and NFC Inquiry. Systems 17,3 1 Chapter Overview 17, 3 2 Relating NFC s Payroll Personnel Processing System to EPIC 23. 3 3 Information Research Inquiry System IRIS 28,3 4 Payroll Personnel Inquiry System PINQ 62. 3 5 Table Management TMGT 71,3 6 Position Management System Online PMSO 84. 3 7 Chapter Review 86, 4 0 Position Management System Online PMSO and EPIC 89.
4 1 Chapter Overview 89,4 2 PMSO Access 90,4 3 PMSO User Navigation 93. 4 4 Creating Master Records 97,4 5 Creating Individual Positions 111. 4 6 Changing Master Records 131,4 7 Changing Individual Positions 135. 4 8 Chapter Review 139,5 0 EPIC Access and Navigation Concepts 140. 5 1 Chapter Overview 140,5 2 Accessing EPIC 141,5 3 EPIC User Navigation 146.
5 4 Using the EPIC Help Function 148,5 5 Status Codes 157. 5 6 Chapter Review 159,6 0 Personnel Action Processing 160. 6 1 Chapter Overview 160, 6 2 Introduction to Personnel Action Processing in EPIC 161. 6 3 Processing Accession Action 101 Career Conditional Appointment. 6 4 Processing Position Change Action 702 Promotion 203. 6 5 Processing Position Change Action 721 Reassignment 225. 6 6 Processing Separation Action 317 Resignation 244. 6 7 Processing Award Action 849 Individual Cash Award NRB 260. 6 8 Processing Separation Action 976 Preliminary Disability. Retirement 274,6 9 Chapter Review 294,7 0 Rollback Process 295. 7 1 Chapter Overview 295,7 2 Introduction to the Rollback Process 296.
7 3 Rollback EPIC Personnel Actions 299,7 4 Chapter Review 302. 8 0 Payroll Document Processing 303,8 1 Chapter Overview 303. 8 2 Introduction to Payroll Document Processing in EPIC 304. 8 3 Processing a 349 Address Document 307,8 4 Processing a 096 Net Pay Document 315. 8 5 Processing a 095 Financial Allotment Document 322. 8 6 Processing a 130 Federal Tax Document 331,8 7 Processing a 140 State Tax Document 341. 8 8 Processing a 180 Health Benefits Registration Document 352. 8 9 Processing a 125 Thrift Savings Plan Roth Election Document 370. 8 10 Processing a 054 Lump Sum Leave Payment Document 379. 8 11 Processing a 086 Authorization of Labor Org Dues Document 400. 8 12 Chapter Review 410,9 0 Processing Suspense 411.
9 1 Chapter Overview 411,9 2 Introduction to Suspense 412. 9 3 Accessing and Correcting Transactions in Suspense 414. 9 4 Chapter Review 418,10 0 Reports in EPIC 420,10 1 Chapter Overview 420. 10 2 EPIC Status Reports 421,10 3 Chapter Review 425. 11 0 Course Summary 426,11 1 Course Accomplishments 426. 11 2 Additional Resources 426,1 0 Course Information.
1 1 Purpose, This course is designed to enhance the user s knowledge of the background and. procedures for processing within the Entry Processing Inquiry and Correction EPIC. system through the use of interactive scenario based exercises. 1 2 Course Objectives,By the end of this course you will be able to. Describe the EPIC system and its purpose, Describe how EPIC relates to the National Finance Center s NFC. Payroll Personnel System PPS including Personnel Edit subsystem PINE. Position Management System Online PMSO Table Management system. TMGT and the NFC Inquiry Systems Information Research Inquiry System. IRIS and Payroll Personnel Inquiry System PINQ,Navigate within EPIC. Perform the basic EPIC processing functions, Describe each type of EPIC personnel action processing.
Execute the six most commonly processed EPIC personnel actions. Execute the rollback process, Describe each type of EPIC payroll document processing. Execute the nine most commonly processed EPIC payroll documents. Process suspense errors,Pull reports within EPIC,1 3 Agenda. This course will include the following chapters,Chapter Duration. Welcome 15 Minutes,Course Information 15 Minutes,Introduction to EPIC 1 Hour. EPIC NFC s Payroll Personnel,Processing System and NFC Inquiry 3 Hours.
Position Management System Online,1 Hour 30 Minutes. PMSO and EPIC,EPIC Access and Navigation Concepts 1 Hour. Personnel Action Processing 4 Hours 30 Minutes,Rollback Process 1 Hour 30 Minutes. Payroll Document Processing 4 Hours 30 Minutes,Suspense 2 Hours 30 Minutes. Reports in EPIC 1 Hour,Course Summary 15 Minutes,Course Review 30 Minutes.
1 4 Ground Rules and Expectations, Please follow these ground rules throughout the training. Sign the attendance sheet,Feel free to ask questions. Be respectful of other participants, Keep us on schedule with timely returns from breaks. Share your knowledge experience and ideas,Use the Parking Lot to revisit discussion topics. Give helpful feedback, Turn off your cell phones and refrain from checking email.
1 5 Course Materials and Resources, You will be provided with the following course materials to assist your learning. Entry Processing Inquiry and Correction System Participant Guide. As you move through this participant guide take note of the following messages. CAUTION A text field bordered and shaded in red indicates a cautionary. message CAUTION messages advise you that failure to take or avoid a. specified action could result in loss of data, IMPORTANT A text field bordered and shaded in green indicates a very. important message This type of message provides information essential. to the completion of a task Subsequent steps in a process are dependent. on the correct data entry or actions specified in an IMPORTANT message. While other messages may provide helpful suggestions you should. always adhere to messaging labeled as IMPORTANT, NOTE A text field bordered and shaded in blue indicates a note This type. of message emphasizes or supplements important parts of the main text. A NOTE supplies information that may apply only in special cases. TIP A text field bordered and shaded in yellow indicates a helpful tip This. type of message helps you apply the techniques and procedures. described in the text to their specific needs A TIP suggests alternative. methods that may not be obvious and helps you understand the benefits. and capabilities of the product,2 0 Introduction to EPIC. 2 1 Chapter Overview, This chapter introduces the purpose and main functions of the EPIC system This.
chapter also focuses on the main responsibilities of Agencies and of NFC when. processing in EPIC Lastly it introduces the types of personnel action and payroll. documents processed in EPIC,Chapter Objectives,By the end of this chapter you will be able to. Explain the purpose of EPIC, Describe the responsibilities of both the Agency and NFC in performing. personnel and payroll actions in EPIC,Describe the main functions performed in EPIC. Summarize the types of payroll and personnel processing actions completed in. The following terminology will be addressed in this chapter. Terminology Description, Nature of Action Codes Used to identify the different types of personnel actions. Official Action An Office of Personnel Management OPM required. personnel action, Unofficial Action A personnel action that updates a non Central Personnel.
Data File element in the employee s Payroll Personnel. System PPS database record and does not have to be. reported to OPM,2 2 Introduction to EPIC,Lesson Overview. This lesson focuses on the main purpose and functions of EPIC. Lesson Objectives,By the end of this lesson you will be able to. Describe the main purpose of EPIC,Discuss the primary functions of EPIC. Explain the role of EPIC in processing personnel actions and payroll documents. Purpose of EPIC, The EPIC system is an online application that allows for the entry processing inquiry. and correction of payroll personnel actions and documents EPIC allows you to. Enter payroll personnel transactions for processing in PPS. Delete and restore transactions, Correct transactions that have failed the PINE edits.
View and or edit future and current payroll personnel transactions to be. Create suspense and status reports,Cancel and change history records and. Rollback documents that have been applied to PPS,Within EPIC you are able to. Save a new transaction,Search for an existing transaction. Modify an existing transaction,Delete an existing transaction and. Activate an existing transaction, These functions are further discussed in Chapter 6 0 Personnel Action Processing.
2 3 Responsibilities of the Agency and NFC,Lesson Overview. This lesson explains the primary responsibilities of an Agency and NFC when. processing in EPIC,Lesson Objectives,By the end of this lesson you will be able to. Describe Agencies responsibilities for processing in EPIC. Describe NFC s responsibilities for processing in EPIC. Agency Responsibilities for Processing in EPIC, This lesson introduces the Government Agencies responsibilities for processing in. Agencies are responsible for,Entering releasing and correcting transactions. Communicating with timekeepers and other applicable staff when processing. transactions that affect time and attendance positions etc and. Using NFC procedures and online help as needed to assist in entering and. correcting transactions, Agency Human Resource Officers enter personnel actions in EPIC to establish and.
update employee database records in PPS Manually paid employees personnel. actions must still be entered in their Agency s personnel processing system which. interacts with PPS to record their personal records in the database. NFC Responsibilities for Processing in EPIC,NFC is responsible for. Providing adequate security to prevent access from unauthorized personnel. Providing Agencies with the capability to view and modify payroll and personnel. transactions that have been released, Maintaining suspense transactions in the PPS database until they have been. corrected or deleted, Applying all successfully released transactions to the PPS database. Providing online help to guide system operation data entry and suspense. transaction correction, Providing either on demand or automated reporting capabilities. Developing regularly scheduled back up and recovery procedures and. Providing accurate EPIC documentation, In addition to the personnel actions that can be entered by the Agency other personnel.
actions are generated by PPS based on effective and service computation dates and. require little to no action by the Agency PPS generates the following official actions. Federal Pay Increase Locality Based Comparability Payment. Federal Wage System Area Increase,Conversion to Career Tenure. Service Computation Data Adjustments, TIP Agencies are not required to enter these actions except for a special. category employee, TIP Mass changes for 50 or more employees can be system generated. with a special request from an Agency and may result in a reimbursable. agreement The mass action request must be based upon a single item. i e all employees in a special occupational series code NFC does not. process mass action requests based strictly on social security numbers. 2 4 Types of Personnel Action and Payroll Document. Lesson Overview, This lesson describes the different types of personnel actions and payroll documents. that are processed within EPIC,Lesson Objectives,By the end of this lesson you will be able to.
Identify the different types of personnel actions processed within EPIC. Identify the different types of payroll documents processed within EPIC. As discussed in Lesson 2 2 Introduction to EPIC personnel actions and payroll. documents are processed within EPIC There are 13 different types of personnel. actions and 21 different types of payroll documents that can be processed within EPIC. The sections below provide an overview of these actions and documents. Personnel Actions, Personnel actions are a type of transaction entered in EPIC to establish and update an. employee s database record After the record is established through the processing of. an accession action or conversion to the United States Department of Agriculture. USDA PPS it is updated as other personnel actions are processed. There are two types of personnel actions used by the Federal Government official and. unofficial As mentioned in the terminology table at the beginning of a chapter an official. action is an OPM required personnel action, TIP Guidelines for processing all personnel actions are provided in. OPM s Guide to Processing Personnel Actions OPM s personnel. processing manuals provide guidance for preparing personnel actions. An unofficial action is a personnel action that updates a non Central Personnel Data. File element in the employee s database record and does not have to be reported to. OPM uses nature of action codes NOAC to identify the different types of personnel. actions NOACs in the 900 series facilitate certain payroll personnel processes and. unique Agency requirements, TIP All NOACs are listed in Table Management TMGT Table 061. NOAC Table Management is discussed further in Chapter 3 0 EPIC. NFC s Payroll Personnel Processing System and NFC Inquiry Systems. The following are the different types of personnel actions processed in EPIC. Types of Personnel Actions Description, Accession Action An action involving a new hire to a department or. a department converting to PPS from another,payroll personnel system.
Award An action involving an award presented to an. employee These are determined by each,respective Agency. Benefits An action related an employee s benefits Federal. benefits include life health Thrift Savings Plan, Bonuses and Incentives An action offered to recruit retain reward and. encourage employees to accept and retain,Federal employment or retire from Federal. Changes An official change action required by OPM This. can include a change in duty station retirement,plan tenure group etc. Conversion An action that is processed to convert an. employee from one type of appointment to, Extension An action processed to extend an appointment.
detail or nonpay status,Types of Personnel Actions Description. Nonpay Nonduty An action processed to place an employee in a. nonpay nonduty status for 30 days or more, Pay An action processed when a salary or adjustment. occurs as a result of an executive order or,regulation change in step entitlement to. allowances or differentials etc, Position Change An action that affects the employee s position. and or salary, Return to Duty An action that places an employee back in pay.
status after a personnel action was processed to,place the employee in a nonpay status. Separation An action that separates an employee from. Federal service, Within Grade Level Band An action that increases an employee to the next. step or salary within a grade level band, We further elaborate on the six most commonly processed personal actions in Chapter.


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