Kent And Medway Fire And Rescue Authority Meeting Of The-Books Pdf

KENT AND MEDWAY FIRE AND RESCUE AUTHORITY Meeting of the
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KENT AND MEDWAY FIRE AND RESCUE AUTHORITY, Tuesday 12 February 2019 10 30 am Ask for Marie Curry. Kent Fire and Rescue Service Headquarters Telephone 01622 692121 ext 8291. The Godlands Maidstone ME15 6XB, UNRESTRICTED ITEMS. During these items the meeting is likely to be open to the public. A Routine Business, A1 Chairman s Announcements, A2 Membership Changes and Apologies for Absence. A3 Declarations of Interest in Items on this Agenda. A4 Minutes of the Meeting of the Authority held on 19 December 2018 for approval pages 5 7. B For Decision, B1 Draft Revenue and Capital Budgets 2019 20 and DraftMedium Term Financial Plan 2019 23. pages 9 61, B2 Members Allowances Scheme 2019 20 pages 63 67.
C For Information, C1 Information Update pages 69 83. C2 On Call Update Presentation, D Urgent Business Other items which the Chairman decides are urgent. E Exempt Items, Please note that during item E2 the meeting is likely NOT to be open to the public. E1 Motion to Exclude Press and Public, That under Section 100A of the Local Government Act 1972 the public be excluded from the. meeting for the following business on the grounds that it involves the likely disclosure of. exempt information as defined in paragraph 1 of Schedule 12A of the Act. E2 Brexit Update Presentation, Marie Curry, Clerk to the Authority.
1 February 2019, Please note that any background papers referred to in the accompanying reports may be. inspected by arrangement with the Lead Contact Officer named on each report. KENT AND MEDWAY FIRE AND RESCUE AUTHORITY, MINUTES of a Meeting of the Kent and Medway Fire and Rescue Authority held at Kent Fire and. Rescue Service Headquarters The Godlands Tovil Maidstone on Wednesday 19 December 2018. PRESENT Mr N J D Chard Chairman Mr S A Tranter Vice Chairman Ms C L Bell Mr A Booth. Mr D L Brazier Mr D J Carr Mr I S Chittenden Mr A J Cook Ms K Constantine Mr D S Daley Mr P. M Harman Mrs S V Hohler Mr S Iles Ms D Marsh Mr J McInroy Mr P J Messenger Mr C E T. ALSO PRESENT Mr A Harper Chief Executive Police and Crime Comissioner s Office. APOLOGIES Mrs A Allen MBE Mr N Collor Mr P Godwin Mr P J Homewood Mr S Manion Mr B. J Sweetland Mr M R Scott Kent Police and Crime Commissioner and Benjamin Watts Monitoring. OFFICERS The Chief Executive Miss A Millington QFSM the Director Finance and Corporate. Services Mr C Kerr the Director Operations Mr S Bone Knell the Assistant Director Customer. Engagement and Community Safety Mr J Quinn the Assistant Director Finance Mrs A Kilpatrick. the Assistant Director Policy and Performance Mr J Finch and the Clerk to the Authority Mrs M. Curry Ms Claire Hursell Head of IT and Business Change. IN ATTENDANCE Ms F Chivers Head of Internal Audit for Item C1 E. UNRESTRICTED ITEMS, 26 Chairman s Announcements, 1 The Chairman welcomed Bill Harvison from HM Inspectorate of Constabulary and Fire. Rescue Services to the meeting, 2 The Chairman congratulated Jon Quinn on his appointment as Assistant Director. Customer Engagement and Community Safety, 3 The Chairman asked Members to note in their diaries that the 2019 Service Exercise.
will be taking place on 19 February, 27 Minutes 11 October 2018. RESOLVED that the Minutes of the Authority meeting held on 11 October 2018 be approved. and signed by the Chairman as a correct record, 28 Appointment of Clerk to the Authority. Item B1 Report by Chief Executive, 1 The Authority considered the proposal for the appointment of the current Deputy Clerk. to the position of Clerk to the Authority, 2 RESOLVED that Authority s existing Deputy Clerk Mrs Marie Curry be appointed as. Clerk to the Authority, 29 Proposed Calendar of Member Meetings and Other Events for 2019 20.
Item B2 Report by Chief Executive, 1 The Authority considered the proposed Calendar of Member Meetings and Other. Events for 2019 20 which included all formal Member meetings Member briefing. 19 December 2018, sessions and other Member training events for the whole of the 2019 20 municipal. 2 The Chairman requested that any exercises planned for 2019 which would be of. interest for Members to attend and observe be reported at the next meeting of the. 3 RESOLVED that the proposed Calendar of Member Meetings and Other Events for. 2019 20 as set out in Appendix 1 to the report be approved. 30 Pay Policy Statement 2019 20, Item B3 Report by Chief Executive. 1 Members considered the draft Pay Policy Statement for 2019 20 which the Authority. is required by the Localism Act 2011 to publish before the start of the new financial. 2 Mr Booth expressed his thanks to the Authority on the number of Apprenticeships it is. supporting, 3 RESOLVED that the Authority s draft Pay Policy Statement for 2019 20 as attached at. Appendix 1 to the report be approved, 31 Update on Progress to Deliver the Corporate Strategies.
Item B4 Report by Chief Executive, a At its meeting on 18 April 2018 Minute 49 the Authority agreed the Customer and. Corporate Plan and the eight Strategies that support its delivery. b At this meeting Members considered a report on the progess made so far to deliver. the Corporate Strategies and that these remain fit for purpose. c RESOLVED that the progress made so far in delivering the Customer and Corporate. plan and its supporting Strategies be approved, 32 Financial Update for 2018 19 and the Financial Strategies for 2019 20. Item B5 Report by Chief Executive, 1 The Authority received the latest forecast outturn positions for the 2018 19 financial. year and considered for in principle approval three key financial strategies for 2019 20. which support the Medium Term Financial Plan, 2 As part of this report Members received a presentation from the Head of IT and. Business Change who gave an update on the IT Strategy. 3 The Authority placed on record its thanks to the staff concerned for the Authority s. excellent reputation for the management of its finances. 4 RESOLVED that the Capital Strategy Appendix 1 Treasury Management and. Investment Strategy Appendix 2 and Reserves Strategy Appendix 3 be approved. in principle, 33 Information Update, Item C1 Report by Chief Executive.
1 The Authority considered information updates on, A Inspection Update. B Performance Update, 19 December 2018, C Operational Update. D Community and Busiess Fire Safety Update, E Internal Audit Mid Year Progress Report. F Pension Board Update, G Insurance Update, H Environmental Update. I Policy Framework Update, J Collaboration Update, 2 On B above Mr Booth asked Officers for reassurances that the number of appliances.
available during the day is sufficient in terms of providing fire cover across the County. The Director Operations responded by saying that the Authority strives to have an. average of 50 appliances available day and night across the County Currently. appliance availability during the day is heavily influenced by the availability of on call. firefighters but there will be a big focus for the Authority over the coming year on. recruitment and the utilisation of on call firefighters to meet this target. 3 On B above and following a question raised by Mr Brazier the Chairman requested. that an update is brought to the next meeting of the Authority around the stats for on. call retention as well as an update on the Authority s contingency plans in relation to. the preparations for Brexit, 4 RESOLVED that the contents of the report and subsequent discussions be noted. 34 Dementia Friends, Item C2 Member Briefing Presentation by Rachael Spencer and Karen Grieves. 1 RESOLVED that the presentation on Dementia Friends be noted with thanks. At the close of the formal business of the meeting the Chairman thanked the staff of the Authority for. all their efforts during the year thanked Members for their contributions and wished all Members and. staff of the Authority a happy Christmas, This page has been deliberately left blank. Item Number B1, By Chief Executive, To Kent and Medway Fire and Rescue Authority 12 February 2019. Subject DRAFT REVENUE AND CAPITAL BUDGETS 2019 20 AND. DRAFT MEDIUM TERM FINANCIAL PLAN 2019 23, Classification Unrestricted.
FOR DECISION, The Draft Revenue and Capital Budgets and proposed Council Tax levels for the 2019 20. financial year are presented in this report for Members approval The report builds on the. information presented to Members at the Authority meeting last October which included. details of the assumptions used in developing the Medium Term Financial Plan for 2019 23. The key proposals that are presented to Members for consideration and approval are. A Council Tax increase of 2 98 This equates to an increase of 2 25 per annum. or just over 4 pence per week on the Band D Council Tax increasing the charge to. 77 76 in 2019 20, A net revenue budget requirement for 2019 20 of 70 703k. This report also contains the Treasury Management and Investment Strategy and the. appropriate prudential indicators the Reserves Strategy and the Capital Strategy all of which. were approved in principle at the meeting of this Authority in December 2018 There has. been no material change to the narrative in these Strategies but a number of tables have. been updated to reflect the financial proposals detailed in the Medium Term Financial Plan. for 2019 23 Consequently final approval is now sought for these updated Strategies. RECOMMENDATIONS, Members are requested to, 1 Note that the 2018 19 current revenue outturn is forecast to underspend by 1 1m. paragraph 4 refers, 2 Approve the revenue budget proposals and the resulting net budget requirement for. 2019 20 of 70 703k paragraphs 13 and 14 and Appendix 1 refer. LEAD CONTACT OFFICER Assistant Director Finance Alison Kilpatrick. TELEPHONE NUMBER 01622 692121 ext 8262, EMAIL alison kilpatrick kent fire uk org.
BACKGROUND PAPERS None Page 9, 3 Note the response to the Finance Settlement consultation paragraph 15 and. Appendix 2 refer, 4 Note that the Government has now confirmed the Authority s finance settlement for. 2019 20 paragraphs 15 to 17 refer, 5 Approve a total requirement from Council Tax of 49 008k to be raised through the. precept to meet the 2019 20 budget requirement which requires a Council Tax. increase of 2 98 resulting in the following annual charges for each Council Tax. band paragraphs 20 to 24 refer, Council Tax Band Annual Charge. 6 Authorise the Chief Executive in consultation with the Chairman of the Authority to. make any late adjustments which may be required to the net revenue budget. paragraph 24 refers, 7 Approve the Capital Strategy paragraph 2 and 25 and Appendix 5 refer.
8 Approve the Capital Budget of 7 449k for 2019 20 and related expenditure. commitments following on in later years together with the plans to use revenue. contributions and capital receipts to fund the expenditure paragraph 25 and. Appendix 1 refer, 9 Approve the Annual Treasury Management and Investment Strategy including the. appropriate Prudential Indicators paragraph 2 and 26 and Appendix 3 refer. 10 Approve the Reserves Strategy paragraph 2 and 27 and Appendix 4 refer. 11 Approve the assumptions being used to develop the Medium Term Financial Plan for. 2019 23 paragraphs 28 and 29 and Appendix 1 refer, Background. 1 This report primarily summarises the proposed spending plan requirements for. 2019 20 to 2022 23 together with details of the resources that are available to fund. these plans More detailed information is contained within the Budget Book and. Medium Term Financial Plan MTFP for 2019 23 attached at Appendix 1. 2 There are three updated Strategies attached to this report each of which were. agreed in principle by Members at the December meeting of this Authority These are. the Treasury Management and Investment Strategy and the appropriate Prudential. Indicators Appendix 3 the Reserves Strategy Appendix 4 and the Capital. Strategy Appendix 5 all of which Members are now asked to consider and. approve There has been no material change to the narrative in these Strategies but. a number of tables have been updated as detailed in paragraphs 25 to 27 to reflect. the financial proposals detailed in the Medium Term Financial Plan for 2019 23. 3 The 2019 20 financial year represents the final year of the Government s four year. grant funding offer made to local authorities including fire and rescue authorities. FRAs in December 2015 Funding estimates for 2020 21 onwards have been made. on a prudent basis as there are a number of reviews that will be undertaken by the. Government during 2019 all of which will no doubt have an impact on the future. funding allocations given to Fire and Rescue Authorities over the medium term. Forecast Outturn for the Revenue Budget and Capital Budget 2018 19. 4 Revenue Budget The forecast position on the revenue budget for 2018 19 is taken. into consideration in setting the 2019 20 budget The current forecast underspend is. in line with that reported to the Authority in December which remains at just over. 1 1m The proposed use of the final underspend will be presented to Members for. consideration and approval at a future meeting, 5 Capital Budget The capital budget has been reduced by a net 782k from 5 63m. to 4 85m The purchase and roll out of the new Mobile Data Terminals MDTs is. now expected in early 2019 20 so 665k has now been rephased to reflect this. Marie Curry Clerk to the Authority 1 February 2019 Please note that any background papers referred to in the accompanying reports may be inspected by arrangement with the Lead Contact Officer named on each report

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