Implementation Guidelines Of The Recordkeeping Metadata-Books Pdf

Implementation Guidelines of the Recordkeeping Metadata
23 Mar 2020 | 31 views | 0 downloads | 46 Pages | 995.83 KB

Share Pdf : Implementation Guidelines Of The Recordkeeping Metadata

Download and Preview : Implementation Guidelines Of The Recordkeeping Metadata


Report CopyRight/DMCA Form For : Implementation Guidelines Of The Recordkeeping Metadata



Transcription

Recordkeeping Metadata Standard, for the Government of the Hong Kong. Special Administrative Region, Implementation Guidelines. Government Records Service, Updated September 2016. Revision History, Change Reason for change Sections Date issued. number affected, 1 July 2012, 2 Update reference to the latest Sections 1 1 1 5 September 2016.
version of the Recordkeeping 1 6 1 8 1 9, Metadata Standard for the 1 11 2 9 2 11. Government of the Hong Kong 2 13 Tasks 5 10, Special Administrative Region and 16 2 14. Functional Requirements of an 3 6 Steps 3 6, Electronic Recordkeeping and 12. System and Government Wide footnotes 1 4, Content and 5 newly. Management Knowledge added and, Management Metadata Appendix 1.
Standard paragraphs 6, Table of contents, Part 1 Introduction 1. Audience 1, Relationship with RKMS and other electronic records management. publications 2, Related electronic information management standards and. guidelines 3, Assistance and support from GRS 3, Further information 4. Part 2 Implementing RKMS in an ERKS 5, Introduction 5.
Main features of RKMS 5, Implementing RKMS in an ERKS 6. Monitoring on going compliance with RKMS 19, Part 3 Developing a departmental standard 20. Introduction 20, Assessing the need for developing a departmental standard 20. Developing a departmental standard 21, Governance of a departmental standard 35. Appendix I 36, Appendix II 40, RKMS IMPLEMENTATION GUIDELINES UPDATED SEPTEMBER 2016 1.
Part 1 Introduction, 1 1 This document provides guidelines for bureaux and departments. B Ds to implement and comply with requirements prescribed in. Recordkeeping Metadata Standard for the Government of the Hong Kong. Special Administrative Region RKMS version 1 1 1 developed by the. Government Records Service GRS It should be read and used in. conjunction with RKMS, 1 2 This document provides guidelines for B Ds to. a implement requirements of RKMS in the context of developing or. adopting an electronic recordkeeping system ERKS 2 and evaluate. the compliance of an ERKS with RKMS and, b if required develop a departmental recordkeeping metadata. standard departmental standard on the basis of RKMS. 1 3 Key principles concepts and requirements of RKMS are not. repeated unless necessary Users are expected to have some understanding. of RKMS before they read and use this document, 1 4 This document is intended for government officers including. Departmental Records Managers Assistant Departmental Records Managers. and IT staff of the Information Technology Management Units in B Ds who are. responsible for, RKMS was promulgated by GRS in May 2012 and updated in September 2016 The latest version.
of the RKMS has been uploaded onto Central Cyber Government Office CCGO accessible at. http grs host ccgo hksarg erm s04 457 html, An ERKS is an information computer system with the necessary records management capabilities. designed to electronically collect organise classify and control the creation storage retrieval. distribution maintenance and use disposal and preservation of records It aims to maintain the. content context and structure of records so as to protect the authenticity integrity reliability and. usability of records over time to serve as reliable evidence of decisions and activities. 2 RKMS IMPLEMENTATION GUIDELINES UPDATED SEPTEMBER 2016. a specifying requirements of selecting and procuring an ERKS. b developing and or implementing an ERKS solution compliant with. the functional requirements of an ERKS and RKMS developed by. c managing and maintaining an ERKS to ensure the authenticity. integrity reliability and usability of records managed and stored. therein and, d developing a departmental standard on the basis of RKMS to meet. B D specific business and or records management RM. requirements for recordkeeping metadata 3, Relationship with RKMS and other electronic records management. publications, 1 5 This document helps B Ds understand the need to integrate. requirements of RKMS with those requirements specified in Functional. Requirements of an Electronic Recordkeeping System version 1 2 developed. by GRS 4 In the context of developing or adopting an ERKS B Ds must adopt. the requirements of RKMS in conjunction with the set of functional. requirements of an ERKS This is to ensure that creation capture use. management and maintenance of recordkeeping metadata are tightly. integrated with other essential ERKS functionality to properly manage and. store records in an ERKS, 1 6 GRS is working on another standard on bulk import export and.
transfer of records from one ERKS to another The aims are to prescribe. requirements practices and procedures for import export and transfer of. records and other entities e g a folder or a records retention and disposal. schedule with associated recordkeeping metadata and audit trails if. necessary This standard will supplement requirements on import export. and transfer of recordkeeping metadata as prescribed in RKMS. The terms recordkeeping metadata and metadata are used interchangeably in this document to. denote data describing content context and structure of records and their management through time. e g Title Recipient name and Date sent, The publication is accessible at CCGO http grs host ccgo hksarg erm s04 435 html. RKMS IMPLEMENTATION GUIDELINES UPDATED SEPTEMBER 2016 3. 1 7 In case there are inconsistencies between this document RKMS. and other electronic records management publications B Ds should seek. advice from GRS, Related electronic information management standards and guidelines. 1 8 The Office of the Government Chief Information Officer OGCIO. has developed Government wide Content Management Knowledge. Management Metadata Standard 5 to facilitate B Ds to develop an. integrated electronic information management EIM 6 solution. 1 9 In case B Ds develop an integrated EIM solution including an ERKS. and other EIM modules such as a content management CM system they. should ensure that entities and recordkeeping metadata prescribed in RKMS. and additional departmental entities and recordkeeping metadata specified. by B Ds for RM purposes if any should be managed by and stored in an. Assistance and support from GRS, 1 10 As far as RKMS and this document are concerned GRS is. responsible for, a ensuring that RKMS is in line with the Government s RM policy and. requirements and the Government s EIM Strategy, b maintaining the accuracy consistency and extensibility of RKMS to.
meet common RM needs of B Ds, c reviewing and updating RKMS as and when necessary in. conjunction with parties concerned, d approving proposals made by B Ds for making revisions and or. enhancements to RKMS to meet government wide RM needs and. 5 Government wide Content Management Knowledge Management Metadata Standard is. available on the Electronic Information Management theme page of OGCIO at CCGO accessible at. http itginfo ccgo hksarg content eim docs Government wide 20Content 20Management 20Kno. wledge 20Management 20Metadata 20Standard pdf, EIM encompasses three domain areas RM content management and knowledge management. 4 RKMS IMPLEMENTATION GUIDELINES UPDATED SEPTEMBER 2016. e developing further guidelines and providing RM advisory support. and assistance to B Ds to implement and comply with. requirements of RKMS, Further information, 1 11 This document is available on CCGO accessible at. http grs host ccgo hksarg erm s04 457 html for reference by B Ds. 1 12 Enquiries arising from this document should be addressed to. Senior Executive Officer Record Systems Development 2 on 2195 7792. RKMS IMPLEMENTATION GUIDELINES UPDATED SEPTEMBER 2016 5. Part 2 Implementing RKMS in an ERKS, Introduction, 2 1 This Part provides guidelines on how to implement and comply.
with requirements of RKMS in developing or adopting an ERKS. Main features of RKMS, 2 2 To facilitate B Ds to understand the guidelines set out in Part 2 and. Part 3 a gist of main features of RKMS is provided below. 2 3 RKMS has been developed to be independent of ERKS solutions. and technical platforms It applies to, a all records regardless of format and media e g emails. spreadsheets photographs microfilms maps and audio visual. recordings 7, b an ERKS which is able to manage records and aggregations in a. hybrid RM environment under which both electronic and. non electronic records co exist, c an information system including a business system which. integrates with an ERKS so as to enable the latter to capture and. import records aggregations and other entities if required with. associated metadata created received by and or stored in the. information system for proper management and storage. d an information system including a business system which exports. or transfers records aggregations and other entities if required. with associated metadata to an ERKS for proper management and. storage and, e transfer of records with archival value together with aggregations.
and other entities if required from an ERKS of a B D to the Public. Records Office PRO of GRS, RKMS is not intended to be applied to a paper based recordkeeping system. 6 RKMS IMPLEMENTATION GUIDELINES UPDATED SEPTEMBER 2016. 2 4 RKMS prescribes a total of 16 entities8 and defines a core set of 80. metadata elements9 with permitted values and 17 encoding schemes for the. specified entities Each entity may have different metadata elements. 2 5 RKMS also prescribes four different subsets of metadata elements. to meet different business and or RM purposes A subset is referred to as an. Application Profile P The four APs10 specified in RKMS and serving. different purposes are explained below, a AP1 ERKS management a subset of metadata elements to ensure. that records are properly managed and stored throughout their life. cycle in an ERKS, b AP2 Export to ERKS a subset of metadata elements to be. exported or transferred with records aggregations and other. entities if required from an information system to an ERKS for the. latter to properly manage and store the records, c AP3 Transfer to B D a subset of metadata elements to be. exported or transferred with records aggregations and other. entities if required from an ERKS either within a B D or between. B Ds for purposes such as system upgrade or re distribution of. business among B Ds and, d AP4 Transfer to GRS a subset of metadata elements to be.
transferred with records aggregations and other entities if. required from an ERKS of a B D to PRO of GRS for permanent. Implementing RKMS in an ERKS, 2 6 This document has been drawn up primarily to guide B Ds to. develop ERKS functionality in terms of recordkeeping metadata and to. properly create capture use manage maintain and store recordkeeping. metadata in an ERKS, The entities are Class Component Disposal Hold Event History Event Trigger Folder Group. Mandate Part Record Records Classification Scheme Retention and Disposal Schedule Stub. Sub class Sub folder and User Please see Chapter 3 of RKMS for details of the entities. Please see Annex 3 to RKMS for details of a core set of metadata elements. Please see Chapter 3 of RKMS for details of the four APs. RKMS IMPLEMENTATION GUIDELINES UPDATED SEPTEMBER 2016 7. 2 7 For those B Ds that have an ERKS in place to manage both. electronic and non electronic records they should read section 6 4. Implementing RKMS for an existing ERKS in Chapter 6 of RKMS and ensure. that their existing ERKSs comply with RKMS, Implementing RKMS to comply with mandatory RM requirements in an. 2 8 General Circular GC No 2 2009 entitled Mandatory Records. Management Requirements prescribes mandatory RM requirements for. managing government records The requirements have a wide coverage. including proper management of e mail records records classification records. disposal including destruction of records subject to prior consent of GRS. Director and transfer of records having archival value to GRS proper custody. and storage of records and protection of vital records. 2 9 To assist B Ds in complying with the mandatory RM requirements. in the electronic environment Functional Requirements of an Electronic. Recordkeeping System and RKMS have prescribed essential ERKS functionality. and a core set of recordkeeping metadata to be created captured used. managed and maintained throughout the life cycle of records to support. efficient and effective operation and execution of various RM functions and. activities stipulated in GC No 2 2009, 2 10 Appendix I sets out for B Ds reference relevant recordkeeping. metadata and associated requirements prescribed in RKMS that support B Ds. to implement mandatory RM requirements in an ERKS, Implementing RKMS in the context of developing or adopting an ERKS.
2 11 B Ds should comply with RKMS in procuring an ERKS solution or. developing or adopting an ERKS A checklist setting out common major tasks. in implementing requirements of RKMS throughout implementation of an. ERKS is provided in paragraph 2 13 below for reference by B Ds 11 B Ds. should always bear in mind that requirements of RKMS should be. implemented in conjunction with those requirements prescribed in Functional. Requirements of an Electronic Recordkeeping System. Development and implementation of an ERKS in B Ds involves a number of tasks Only t. RKMS was promulgated by GRS in May 2012 and updated in September 2016 The latest version The latest version of the RKMS has been uploaded onto Central Cyber Government Office CCGO accessible at

Related Books

Holden VZ 3 6L 2004 2006 ECU amp Powertrain Interface Module

Holden VZ 3 6L 2004 2006 ECU amp Powertrain Interface Module

Holden VZ 3 6L 2004 2006 ECU amp Powertrain Interface Module Linking Instructions Contents Page In Brief PIM Replacement ECM Replacement 2 VZ 3 6L System Overview 3 PIM Functions 4 PIM Location 4 ECM Functions 5 Theft Deterrent 5 Vehicle Security Code General Information 6 Location 6 Security Wait Time 6 PIM Replacement PIM Reset Precautions 7 1 PIM Reset 7 PIM Link Precautions 13 2 PIM

No 18 428 In the Supreme Court of the United States

No 18 428 In the Supreme Court of the United States

Court invalidated on vagueness grounds the residual clause in the sentence enhancement provisions of the Armed Career Criminal Act of 1984 ACCA 18 U S C 924 e 2 B ii which classifies an offense underlying a prior conviction as a violent felony if that prior offense otherwise involves conduct that presents a serious po

Supreme Court of Queensland

Supreme Court of Queensland

Supreme Court of Queensland Library 30 Supreme Court Judges Associates 2014 32 Chief Justice s Overview 2013 2014 of the nature of the role they may undertake Legislative and procedural changes warranted revision of that film A new film has been produced and has been in use since early August 2013 This film should regularly be reviewed perhaps every 10 years or so

IN THE SUPREME COURT OF THE UNITED STATES PETITION FOR

IN THE SUPREME COURT OF THE UNITED STATES PETITION FOR

SUPREME COURT OF THE UNITED STATES PETITION FOR WRIT OF CERTIORARI Petitioner respectfully prays that a writ of certiorari issue to review the judgment below OPINIONS BELOW x For cases from federal courts A The opinion of the United States court of appeals appears at Appendix the petition and is to reported at or has been designated for publication but is not yet reported or

SUPREME COURT OF THE UNITED STATES SCOTUSblog

SUPREME COURT OF THE UNITED STATES SCOTUSblog

SUPREME COURT OF THE UNITED STATES Syllabus SCOTT v HARRIS CERTIORARI TO THE UNITED STATES COURT OF APPEALS FOR THE ELEVENTH CIRCUIT No 05 1631 Argued February 26 2007 Decided April 30 2007 Deputy Timothy Scott petitioner here terminated a high speed pursuit of respondent s car by applying his push bumper to the rear of the vehicle causing it to leave the road and crash Respondent

Safety Recall Code 27H2

Safety Recall Code 27H2

New Vehicles in Dealer Inventory It is a violation of federal law for a dealer to deliver a new motor vehicle or any new or used item of motor vehicle equipment including a tire covered by this notification under a sale or lease until the defect or noncompliance is remedied By law dealers must correct prior to delivery for sale or lease any vehicle that fails to comply with an

QUICK STARTER GUIDE WordPress com

QUICK STARTER GUIDE WordPress com

QUICK STARTER GUIDE Everything you need to know to start working with the NEW IGORA VIVIANCE We are committed to true performance true inspiration and true partnership In this guide you will find everything you need to know to start working with the NEW IGORA VIVIANCE It features new performance benefits color inspirations comparisons to previous IGORA VIVIANCE and technical

PR CISIONS LANDBRUG New Holland Agriculture

PR CISIONS LANDBRUG New Holland Agriculture

New Holland st r i spidsen for f rende pr cisionslandbrug med de seneste innovationer inden for GPS systemer Vi tilbyder et bredt udvalg af metoder til Precision Land Management for at udvikle l sninger som hj lper dig i det daglige arbejde p g rden Vores PLM l sninger kan sammen med RTK netv rket levere en pr cision p ned til 2 5 cm hvilket giver v sentlige

Bosch Starters and Alternators The Comprehensive Range

Bosch Starters and Alternators The Comprehensive Range

concrete example starter and identi fied the ecological balance between new production and remanufacturing As a GWP Global Warming Potential of the IPCC Intergovernmental Panel on Climate Change was used The remanufacturing savings as far as materials CO2 and energy are concer ned amount to more than 50 compa red to new productions

79 0 02 11 21 Innovative Robust and Long life Products

79 0 02 11 21 Innovative Robust and Long life Products

Long life Products Starters and Alternators from Bosch Bosch Starters and Alternators The Comprehensive Range from a Single Supplier Comprehensive Product Range for passenger cars commercial vehicles agricultural and special machinery Bosch new starters and alternators Bosch spare parts for starters and alternators Bosch eXchange the exchange program for starters and

Manuale programmazione ISO Sidac

Manuale programmazione ISO Sidac

Manuale programmazione ISO SOMMARIO 1 0 Fondamenti di programmazione 4 1 1 Corpo principale del programma 4 1 2 Sottoprogrammi 4 1 2 1 Concetto di annidamento 5 1 3 Programmi di semiautomatico 5