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NO FD SR III 4 303 2012,GOVERNMENT OF THE PUNJAB,FINANCE DEPARTMENT. Dated April 01 2014,Mr Mohammad Jehanzeb Khan,Secretary to the Government of the Punjab. Finance Department,1 All Administrative Secretaries. to Government of the Punjab,2 Chairman Planning and Development Board. 3 The Senior Member BOR Punjab Lahore,4 Secretary to Governor Punjab Lahore.
5 Secretary to Chief Minister Punjab Lahore,6 The Registrar Lahore High Court Lahore. 7 The Office of the Ombudsman Punjab,8 All District Sessions Judges in the Punjab. 9 All Divisional Commissioners in the Punjab, 10 All District Coordination Officers in the Punjab. 11 The Secretary Provincial Assembly of Punjab, 12 Secretary Punjab Public Service Commission Lahore. 13 Secretary TEVTA Lahore, 14 All Heads of Attached Departments in the Punjab.
15 All Heads of Autonomous Bodies in the Punjab, Subject NEW SIMPLIFIED PROCEDURE OF PROCESSING AND DISBURSEMENT OF PENSION. THROUGH PENSION ROLL, I am directed to refer to this department s letter of even No dated 09th January. 2013 outlining a new pension processing and disbursement procedure The new system was initially. restricted to cases of government servants retiring on superannuation and prescribed new formats. for processing of pension case and disbursement of monthly pension through pension roll alone It. was launched at Lahore w e f 01 01 2013 and later rolled out in the districts of Chakwal Rahim Yar. Khan and Multan, 2 I am to state further that after a smooth run of the new system in the roll out. districts it is now envisaged to extend the same to all kinds of pensions viz retiring pension invalid. pension and family pension and its further roll out in eleven more districts in the Punjab falling in. the jurisdiction of Lahore Rawalpindi Bahawalpur and Multan divisions by 30th June 2014 A gradual. roll out has been planned to allow a meaningful assimilation of the new processes as a general. feedback received so far shows a lack of perception and stewardship by the stakeholders. 3 As to the salient feature of new system finalized in consultation with the Accountant. General Punjab the lengthy paper work culminating in a pension application booklet containing. various certifications undertakings and approvals etc have been reprioritized in the light of. amended Rule 5 4 of the Punjab Civil Service Pension Rules reproduced below. Note 1 Payment of pension should not be held up for want of No Demand. Certificate It is not necessary to enclose the No Demand. Certificate with the pension papers when they are sent to the. audit office The head of the department should while initiating. action on pension papers simultaneously notify to the Estate. Officer or other agencies which are likely to prefer a demand to. verifying the position in respect of any demand outstanding against. the official concerned within a period of not more than three. months and to keep a close supervision of the current demands. The department should also send the requisite certificate to the. audit office 15 days before the prescribed date of issue of PPO In. case of failure of the department to send such certificate before. the prescribed date of issue of PPO it should be presumed that. there is no demand against the retiring government servant and. the PPO should be issued The department should however obtain. an undertaking from the government servant concerned that the. outstanding dues if any would be paid by him from his pension. provided such demands are preferred within one year from the. date of his retirement, Note 2 Audit shall not insist on the prior recovery of pension and or leave. salary contributions in respect of government servants who before. their retirement had served in autonomous or semi autonomous. or local bodies under the control of provincial government and in. whose case necessary contributions were to be made by those. bodies Such recoveries shall be made separately by the Audit In. case recoveries are not made within a reasonable time the matter. should be brought into notice of the government, 4 Consequently the responsibilities of the Administrative Departments the Pension.
Sanctioning Authorities PSA the Accountant General Punjab District Accounts Officer and the. retiring government servants have been redefined and simplified A one page notification order of. retirement alongwith annexures embodying the sanction for the grant of pension commutation is. issued by the PSA with a one page descriptive roll containing option for commutation and an. undertaking for the refund of any recovery established against the retiring government servant. Another feature of the new system is that all government servants retiring on or after 1st January. 2013 whose cases were processed under the old forms or under the reformed formats shall be. disbursed their monthly pension through pension roll by direct credit to their respective bank. account A copy of the detailed procedure formulated as above and applicable to all kinds of. pensions is enclosed for information It would apply in existing four roll out districts and rolled out. further in the eleven districts by 30th June 2014 Meanwhile other districts would continue to. process pension cases under the old system A synopsis of the forms required vis vis each kind of. pension is given hereunder, Kind of pension Form to be Form to be submitted signed by Form to be. submitted signed by the family member of the signed by. the retiring govt deceased government the PSA,servant servant government pensioner. Superannuation pension Annex A Form B I,Retiring pension Annex A Form B I. Anticipatory pension Annex A Form B II,Grant of full pension Annex A Form B III. after Anticipatory,Invalid Pension Annex A Form B IV.
Family pension Annex A Form D I,in service death,Family pension Annex A Form D II. death of a pensioner, 5 The new reformed simplified system is being circulated ahead of full scale. implementation for a preview and feedback if any It is therefore requested that the new. procedure may be widely disseminated and studied in detail for an early familiarization so that it is. implemented without any procedural hiccups,AHMAD RAZA SARWAR. SPECIAL SECRETARY FINANCE,No Date Even, A copy with a copy of the detailed instructions is forward to. 1 The Accountant General Punjab Lahore, 2 The Additional Chief Secretary Government of the Punjab S GAD.
3 The Additional Secretary Staff Staff Officer to Chief Secretary for the kind information of. the Chief Secretary, 4 All Additional Secretaries and Deputy Secretaries in the Finance Department. 5 The Chief Inspector of Treasuries Finance Department. 6 The P S to Finance Secretary, 7 The General Manager Punjab Pension Fund 23 D Syed Maratab Ali Road Gulberg IV Lahore. 8 All District Accounts Officers in the Punjab Treasury Officers Lahore. SPECIAL SECRETARY FINANCE, REFORMED PENSION PROCESSING AND DISBURSEMENT SYSTEM. Sr No CONTENTS PAGES,1 Introduction 1 3, 2 Steps involved for sanctioning grant of pension under reformed 3. pension processing and disbursement system,3 Superannuation Retiring Pension 3 4.
4 Family Pension 4 5, 5 Invalid Pension Pension on compulsory retirement 5. 6 Issuance of PPO Family PPO and payment thereof 6 7. 7 Establishment of Pension Facilitation Centre 7, 8 Reconciliation of Pension cases processed PPOs issued 7. 9 Monitoring Review of disposal of pension cases 7. 10 Form to be used as a descriptive roll undertakings of refunds for all Annex A. kinds of pensions Page 8, 11 Form for issuance of orders notification and grant of sanction of Form B I. pension by Pension Sanctioning Authority in case of retirement on Page 9. superannuation or Retiring pension, 12 Form to be used for issuance of orders notification and grant of Form B II. Sanction for grant of ANTICIPATORY PENSION Page 10. 13 Form to be used for issuance of orders notification for grant of pension Form B III. subsequent to ANTICIPATORY PENSION Page 11, 14 Form to be used for issuance of orders notification for grant of pension Form B IV.
in case of compulsory retirement invalidation retirement Page 12. 15 Form to used for issuance of orders notification for grant of pension in Form D I. case of inservice death of a government servant Page 13. 16 Form to be used for sanction of family pension in case of death of a Form D II. pensioner Page 14,17 Life certificate Form C,18 No marriage certificate Form C 1. 19 Check list of annexures to be attached with the pension case under the Page 17. reformed pension processing and disbursement system. 20 QUICK GUIDE Pages 18 19, 21 List of admissible financial benefits to the family of a civil servant who 20. dies while in service, REFORMED PENSION PROCESSING AND DISBURSEMENT SYSTEM. INTRODUCTION The legal basis for the grant of pension and gratuity to retired civil. servants is derived from the provisions of Section 18 of the Punjab Civil Servants Act 1974. reproduced below, 1 On retirement from service a civil servant shall be entitled to receive such pension. or gratuity as may be prescribed, 2 In the event of death of a civil servant whether before or after retirement his.
family shall be entitled to receive such pension or gratuity or both as may be. prescribed, 3 No pension shall be admissible to a civil servant who is dismissed or removed from. service for reasons of discipline but Government may sanction compassionate. allowance to such a servant not exceeding two third of the pension or gratuity. which would have been admissible to him if he had been by bodily or mental. infirmity incapacitated for further service on the date of such dismissal or removal. 4 If the determination of the amount of pension or gratuity admissible to a civil. servant is delayed beyond one month of the date of his retirement or death he or. his family as the case may be shall be paid provisionally such anticipatory pension. or gratuity as may be determined by the prescribed authority according to the. length of service of the civil servant which qualifies for pension or gratuity and any. overpayment consequent upon such provisional payment shall be adjusted against. the amount of pension or gratuity finally determined as payable to such civil. servant or his family, 2 The right of a civil servant to receive pension is inalienable and can only be. denied for the reasons stated in the Act ibid viz dismissal or removal from service As detailed. in Rule 5 10 of Punjab Financial Rules Vol I no pension is liable to seizure attachment or. sequestration by process of any court in Pakistan under Section II of Act XXIII of 1871 Other. matters relating to grant of pension etc are regulated under the provisions of Punjab Civil. Services Pension Rules, 3 In order to satisfy the legal obligation of the pensioners to receive pension as. soon as it is due the Government of the Punjab has embarked upon an ambitious programme. to revamp and upgrade its archaic system of processing of pension cases and disbursement of. monthly pension Remaining within the ambit of the pension rules ibid it would replace the. existing system of manual disbursement of pension through treasuries National Bank of. Pakistan branches by an automated computerized pension roll and system of direct credit of. monthly pension into the bank account of the pensioner maintained in any branch of. commercial bank DFI Post offices National Saving Centers etc at the option of the. pensioner This mechanism conforms to the procedure outlined in para 4 7 3 of the Accounting. Procedures and Policies Manual APPM, 4 In the backdrop of the aforestated objectives the Government of the Punjab. introduced a new reformed and simplified procedure for processing and disbursement of. pension via pension roll direct credit system under the theme seamless transition from pay. roll to pension roll This system was launched as a pilot at Lahore w e f 1st January 2013 after. its inauguration by the Chief Minister It has since been replicated in the districts of Chakwal. Rahim Yar Khan and Multan and is presently restricted to government servants retiring on. superannuation on or after 1st January 2013 It is now envisaged to be extended to all types of. pension and rolled out in all districts in the Punjab by June 30 2014 in a phased manner. 5 As to the salient features of the new system developed by the consultants of the. Finance Department after active consultation with the Accountant General Punjab the. lengthy paper work culminating in a pension application booklet has been simplified and. substituted without compromising the relevant provisions of Pension Rules Consequently the. responsibilities of Administrative Departments the Pension Sanctioning Authorities the. Accountant General Punjab District Accounts Officers and the retiring government servants. have been redefined and simplified in accordance with the provision of Rule 5 4 of the Punjab. Civil Services Pension Rules and notes 1 and 2 thereunder as amended Accordingly a one. page notification order of retirement with prescribed annexures will be required alongwith a. one page descriptive roll embodying the details of family members option for commutation. and an undertaking for refund of any recovery established against the retiring government. servant It is all that would be required for processing and sanction of pension by the Pension. Sanctioning Authority before being submitted to the office of the AG Punjab concerned. District Accounts Officer as the case may be, 6 Another feature of the new system is that henceforth all government servants.
retiring on or after 1st January 2013 shall only be disbursed their commutation one time and. monthly pension through pension roll by direct credit to their respective bank accounts The. commutation payment will be made through off cycle pension roll processing once or more in. a month to be determined by Accountant General Punjab keeping in view the number of. 7 In order to make the new system a success the FD through its Consultants have. undertaken training sessions for all provincial government departments etc at Lahore and. three roll out districts beside doing hand holding for the guidance of various departments as. well as the retiring civil servants This endeavour has met with considerable success barring. few hiccups which are addressed on case to case basis As stated before the system is now to. be gradually rolled out in the remaining districts in the Punjab and also extended to all. categories of pensioners Besides the existing pensioners drawing pensions from the. Treasuries the branches of National Bank Pakistan other Commercial Banks will also be. brought on to the pension roll direct credit system under a phased programme This would. be preceded by a data cleansing exercise to rule out the possibilities of irregular disbursements. of pensions including ghost pensioners, STEPS INVOLVED FOR SANCTIONING GRANT OF PENSION UNDER THE REFORMED PENSION. PROCESSING AND DISBURSEMENT SYSTEM, Initially the new system was made applicable only to government servants. retiring on Superannuation but henceforth it would apply to all kinds of pensions i e Retiring. Pension Invalid Pension and Family Pension, The actions required by the Administrative Departments Appointing Authority. Pension Sanctioning Authority the Accountant General Punjab District Accounts Officer and. the Retiring Government Servant respectively are outlined hereunder for each type of pension. A SUPERANNUATION PENSION RETIRING PENSION, Step 1 Action by Administrative Department Every Administrative Department. Appointing Authority shall notify a list of all government servants both gazetted and non. gazetted who are due to superannuate in the ensuing calendar year Such list shall be issued in. the last quarter of the outgoing calendar year and circulated to all concerned including the. Accountant General Punjab respective DAO The Welfare Wing of the S GAD would also be. notified accordingly, Step 2 Action by Accountant General Punjab DAO The Accountant General.
Punjab respective DAO shall scrutinize the list circulated by the AD Appointing Authority and. cross check the details with their own record pay roll and reconcile discrepancies if any. Step 3 Action by Retiring Government Servant The retiring government servant shall. provide the following information in the prescribed proforma Annex A to the Pension. Sanctioning Authority 120 days prior to the date of his retirement. i A list of family members, ii An undertaking consent for making good any dues recovery. established against him on any account during his life time or after his. iii Option for getting full pension or with commutation maximum upto 35. of gross pension, Step 4 Action by Pension Sanctioning Authority Immediately on the receipt of the. aforesaid information certificates an administrative cum financial sanction for. pension commutation shall be accorded in favour of the retiring Government servant The. superannuation retiring pension as the case may be shall be sanctioned in Form B I with or. without commutation as opted by the retiring government servant This shall be subject to. recovery of any sum duly established against him during his service or after issuance of. notification orders of retirement This action will be completed by the Pension Sanctioning. Authority PSA 90 days before the date of superannuation retirement of the retiring. government servant on the basis of monthly salary slip service record available with it and. information provided by retiring government servant However in case of grant of anticipatory. pension or subsequent grant of regular pension Forms B II B III shall be used respectively. B FAMILY PENSION, Step 1 Action by family member s entitled to family pension The family member s. entitled to family pension shall provide the following information in the prescribed proforma. Annex A to the Pension Sanctioning Authority in the event of. in service death of a government servant death of a pensioner. i Death Certificate,ii A list of family members, iii An undertaking consent for making good any dues recovery. established against the deceased government servant during service. pensioner during his life time or after his death, iv Declaration by the family members claiming family pension viz the.
bonafidies to entitlement of family pension No marriage certificate etc. Step 2 Action by Pension Sanctioning Authority Immediately on the receipt of the. aforesaid information certificates in proforma Annex A an administrative cum financial. sanction for pension gratuity shall be accorded in favour of the family members of the. deceased government servant in Form D I This shall however be subject to recovery of any. sum duly established against the deceased government servant during his service or. thereafter This action will be completed by the Pension Sanctioning Authority PSA within 15. days of the receipt of requisite information undertaking in proforma Annex A and on the. basis of monthly salary slip service record of the deceased available with the PSA and. information provided by the person claiming Family Pension. However in case of pensioner s death family pension case will be forwarded by the PSA in. Form D II containing information regarding PPO No pension last drawn and the Treasury. bank wherefrom pension was lastly drawn, C INVALID PENSION PENSION ON COMPULSORY RETIREMENT. Step 1 Action by Retiring Government Servant The retiring government servant shall. provide the following information in the prescribed proforma Annex A to the Pension. Sanctioning Authority soon after his invalidation and compulsory retirement as the case may. a Invalidation Certificate in original duly issued by a Standing Medical. Board Invalidation Committee and countersigned by DG Health services. b Orders of imposition of penalty of compulsory retirement issued by the. Competent Authority,ii A list of family members, iii An undertaking consent for making good any dues recovery established. against him on any account during his life time or after his death. iv Option for getting full pension or with commutation maximum upto 35 of. gross pension, Step 2 Action by Pension Sanctioning Authority Immediately on the receipt of the. aforesaid information certificates an administrative cum financial sanction for. pension commutation shall be accorded in favour of the retiring Government servant The. pension shall be sanctioned in Form B IV with or without commutation as opted by the. retiring government servant and shall be subject to recovery of any sum duly established. against him during his service or after issuance of notification orders of retirement This action. will be completed by the Pension Sanctioning Authority PSA not later there 15 days after the. event of in validation compulsory retirement request for grant of retiring pension by the. retiring government servant on the basis of monthly salary slip service record available with it. and information provided by retiring government servant. II ISSUANCE OF PPO FPPO AND PAYMENT THEREOF, Step 1 Action by AG Punjab DAO On the receipt of administrative and financial. sanction for grant of pensionary benefits the AG Punjab DAO shall determine his. pension commutation gratuity and issue pension authorization letter pension payment order. PPO family pension payment order FPPO as the case may be to the retiring government. servant family member under intimation to PSA indicating its pension cost center. specifically allocated by the latter beside issuing payment advice to the banker of the retiring. government servant family member as the case may be for transfer credit of pensionary. dues in the bank account in which his last salary was credited and in case of family pension the. bank account opted by the family pensioner as the case may be. III PENSION PAYMENT AFTER SIX MONTHS, i Action by Pensioner The Pensioner drawing pension through DCS shall produce a.
life certificate No marriage certificate in case of family pension to the Accountant General. Punjab DAO as the case may be bi annually in the prescribed. Forms C and C I respectively in person or through his banker. In case the pensioner provides his life certificate No marriage certificate in case of family. pension to his banker or the latter receives the same through his representative it would be. the responsibility of the bank to deliver such certificates to the AG Punjab DAO essentially. before the cut off date ie 20th of the 7th month after the PPO FAMILY PPO was issued or such. certificates was were lastly produced as the case may be. ii Action by Accountant General Punjab DAO In case the life certificate No. marriage certificate is are not received in the office of the Accountant General Punjab DAO on. the expiry of six months he shall stop the pension and send a letter at pensioner s address. informing about the stoppage of his pension due to non receipt of his life certificate no. marriage certificate under intimation to the Manager of the concerned Bank maintaining the. account of the pensioner, iii Action by Accountant General Punjab DAO In case a pensioner produces a. valid life certificate no marriage certificate after the due date the Accountant General. Punjab DAO will release authorize the pension including arrears to the concerned bank under. intimation to the pensioner, iv Action by Accountant General Punjab The Accountant General Punjab shall. send a copy of pension roll to the Pension Sanctioning Authority in the month of July and. January each year The Pension Sanctioning Authority shall verify the bonafides of the. pensioners and report back to the Accountant General Punjab DAO for any exception. IV ESTABLISHMENT OF PENSION FACILITATION CENTRE, Finance Department in collaboration with AG Punjab will establish Pension Facilitation Centre. PFC in the AG office District Accounts Offices for the facilitation of the pensioners The PFC. will co ordinate with the stakeholders i e PSA AG Punjab DAO pensioners Banks etc for. timely grant of pension on month to month basis Life certificates No marriage certificates will. be received in the PFC As soon as the said certificates are received the PFC will scan and. upload these certificates in the system activating the pension roll of the concerned pensioner. for upfront disbursement of pension through DCS for the ensuing. six months The PFC will also seek data of pensioners who were due to provide the life. certificate no marriage certificate and contact the pensioner s and his their respective banks. for providing such certificates The PPO FAMILY PPO shall bear a toll free UAN number for any. enquiry by the pensioner and the remarks that disbursement of pension against this. PPO FAMILY PPO will be made through direct credit system DCS. V RECONCILIATION, Actions by Bank and Accountant General Punjab DAO The Bank main branch. or its dealing section and Accountant General Punjab DAO the respective departments and. the banks shall carry out reconciliation on quarterly basis regarding total number of pensioners. department wise new PPOs issued authorized pension stopped restored discontinued or. amended on the basis of full details and particulars of pensioners Reconciliation statement. shall be signed by the officers of BS 17 or above equivalent in AG DAO banks and copies shall. be retained as permanent record Any discrepancy shall be resolved within six weeks The. responsibility for disciplinary action and reporting to the crime investigation agencies if. needed will rest with the end where fraud etc is detected. VI MONITORING, The Additional Chief Secretary will hold monthly review of disposal of pension.
cases on the basis of data provided by the Pension Reform Unit of the Finance Department The. Chief Secretary may review the disposal of such cases in the quarterly meeting of the. Administrative Secretaries to the Government of the Punjab. CERTIFICATE INFORMATION TO BE GIVEN BY THE PENSIONER. to be given by retiring government servant in case of superannuation invalid pension compulsory. retirement retiring pension family pension,Descriptive Roll list of family members. Sr No Name Relation with the CNIC Age Date Marital. retiring deceased government of Birth Status Photo. servant deceased pensioner,Signature of retiring Government Servant. Person Claiming Family Pension, I hereby undertake to refund the amounts established against me during or after my service or the same may be. deducted at source from my pension commutation applicable in case of superannuation invalid compulsory retirement retiring. Signature of retiring,Government Servant, I hereby opt full pension without commutation or commutation subject to a maximum of 35 of my gross. pension applicable in case of superannuation invalid compulsory retirement retiring pension. Signature of retiring,Government Servant, I hereby undertake to refund any outstanding amount liability established against the deceased government.
servant pensioner during his service or thereafter and if so the same may be deducted at source adjusted against. my family pension gratuity applicable in case of Family Pension. Signature of the person claiming,Family pension,I hereby solemnly declare that I Mst Mr Ms. name and relation with government servant pensioner. am a bonafide entitled family member to receive pension of late Mr Mrs S o D o who expired. on while in service after retirement and who was in receipt of pension family pension as the case may be. i Death Certificate is attached, ii PPO FPPO in case of pensioner s death certificate is attached. applicable in case of Family Pension only,Signature of the person claiming. Family pension, Note This proforma must be attested by the PSA DDO. 9 Form B I, PENSION FORM TO BE USED IN CASE OF RETIREMENT ON SUPERANNUATION OR.
RETIRING PENSION, To be issued by the Appointing Authority 90 days before superannuation retirement of. the retiring Government servant, Subject SPECIMEN OF NOTIFICATION ORDERS OF RETIREMENT ON SUPERANNUATION. PENSION OR RETIRING PENSION AND SANCTION OF PENSIONERY BENEFITS. Notification Order No Dated, 1 On attainting the age of superannuation or having applied for retiring pension vide application no. dated Mr s o,residing at having Contact No, Designation drawing pay reckonable for pension as under in. BS Personnel No CNIC No presently posted at,office place of posting shall stand retired from.
Government service on superannuation retiring pension score out whichever is not. applicable A N,Special pay,Personal pay,Qualification pay. Technical pay,Senior post allowance,Total pay Rs,2 Orderly allowance if any Rs. 3 His Date of Birth is Date of 1st entry into government service is and EOL availed. is Total length of qualifying service for pension is years months days His. deputation period is days months years Enclose an attested copy of. last month pay slip service book and paid challan of pension contributions Also enclose original. service book in case of non gazetted government servant and posting profile of gazetted. government servant,4 No inquiry is pending against him. 5 No Demand Recovery is due against him, 6 Advances drawn if any stand repaid in full alongwith interest. 7 Descriptive Roll undertaking to make good Government losses and option for commutation is. enclosed as Annex A, 8 Administrative and financial sanction for grant of pension without commutation or pension with.
commutation to be determined by the Accountant General Punjab DAO is hereby. accorded in favour of Mr as admissible under the rules. Please indicate kind of appointment i e Regular Officiating or. Acting charge Current charge and from what date,Attested copy of CNIC attached. subject to option of retiring Government servant Signature By NAME with stamp. subject to a maximum of 35 of gross pension Pension Sanctioning Authority. to be allocated by AG Punjab Pension Cost Center Code No. Note 1 The sanction accorded as above is subject to change on account of any additional information facts. reported subsequently, Note 2 Pay reckonable for pension includes basic pay special pay personal pay qualification pay technical. pay and senior post allowance or any other emolument reckonable for pension. 1 Accountant General Punjab Lahore DAO with the request to endorse a copy of the PPO to this. department office The original service book after recording necessary entries regarding issuance of. PPO may also be returned to this department office. 2 Mr You are hereby informed that your commutation if opted and first. Retiring government servant monthly pension shall be transfer credited by Accountant General. Punjab DAO in the same bank account in which your last payment of salary was credited However if. you subsequently want to receive your pension in any other bank account you may inform the. Accountant General Punjab DAO in writing after due attestation by a gazetted officer.


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