Design Of A Comprehensive Student Information System Sis-Books Pdf

Design of a Comprehensive Student Information System SIS
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Design of a Comprehensive Student Information System SIS and User. Interface for the Honors College at USF, Sean M Motta 1 2. Advisor Ms Sharon Geiger 2, Department of Mechanical Engineering USF College of Engineering. USF Honors College, The creation and management of accurate up to date information regarding a student s. academic career is critically important in the management of a university Previously the USF Honors. College relied heavily on paper records for this initiative This research focuses on the design and. implementation of a comprehensive student information system and user interface to replace the. current paper records Honors College Staff are able to directly access all aspects of a student s. academic progress through a secure online interface embedded in the college s website The system. utilizes user authentication displaying only information necessary for an individual s duties. Additionally each sub system has authentication allowing authorized users to create or update. information in that sub system All data is thoroughly reviewed and validated on the server before. actual record alteration occurs In addition to a staff user interface this system features a student user. interface allowing users to access information and submit requests electronically saving both. completion and processing time, All data is stored securely on SQL servers managed by the USF IT department Standard best. practices are employed throughout the system to ensure the highest possible level of security and. standardization The system features a complex logging system to track all users access and ensure. conformity to data access guidelines This system is expected to increase the efficiency of the college s. record management thereby decreasing the work hours needed to access and deliver student records to. users throughout the day and again later to file these records It is anticipated that this system will. increase the efficiency of the department and allow staff to better serve students. Problem Statement, The creation and management of accurate up to date information regarding a student s.
academic career is critically important in the management of a university Previously the USF Honors. College relied heavily on paper records for this initiative While paper records are a traditional way of. managing student data there are several drawbacks to this method First paper records may be difficult. to manage and track The physical exertion required to retrieve alter and re file paper records are all. non value added activities Additionally it is only possible for one user to alter physical records at a. time Finally data integrity and logging is difficult. Introduction, This research will focus on the design implementation testing and analysis of a. comprehensive integrated semi autonomous student information system SIS and user interface UI. to replace the paper records Honors College staff will be able to directly access all aspects of a student s. academic progress with the Honors College through a secure online interface embedded in the college s. website The system will utilize a system of user authentication displaying only the information. necessary for an individual staff member s duties In addition each sub system will have authentication. which will allow authorized users to create update or remove specific information in that system All. data will be thoroughly reviewed and validated on the server before actual record alteration occurs. This system is expected to increase the efficiency of the college s record management and staff. Significantly fewer man hours will be necessary to access and deliver student records to users. throughout the day and later to file these records again It is anticipated that this system will increase. the efficiency of the department and allow staff to better serve students. Objectives, The objectives of this project include creating an easy to use and comprehend system ensure. data integrity and validation maintain visual conformity throughout the system increase efficiency and. convenience for staff and student users and contain a strong error handling system. Design Constraints, USF Web Data Guidelines, The USF Honors College website follows all relevant USF web and data guidelines as outlined by. USF IT These guidelines are required for all official USF websites Highlights include department contact. information at the bottom of all pages Webmaster contact information readily available disclosure of. all external links and inclusion of the USF logo with link to www usf edu on all pages in the upper left. hand corner, Users with Limited Computer Knowledge. The layout and styling of the site was specifically chosen to assist users with limited computer. knowledge While most college students are technologically savvy and easily able to navigate online and. complete complex tasks many Honors staff are still less comfortable integrating with online resources. This fact was carefully considered during the development of the SIS and every step was taken to create. a user friendly environment Consistent layouts styling and formatting were used to increase user. efficiency and acceptance Additionally graphical formats are used whenever possible including graphs. charts icons font styling colors and lists For utilities specifically designed for a designated staff. member that staff member was consulted during each phase of development and all user input was. carefully considered and integrated into the design of the utility providing it did not conflict with the. global conformity of the overall system, Background and Site Statistics.
Prior to the SIS project the Honors College relied exclusively on paper records and a small. collection of electronic tables for all data management The Honors College website was a simple static. site with limited content on general admissions requirements and related information The SIS utilizes. portions of code and utilities found freely online but is otherwise completely original and entirely. designed in house by the Honors College IT Design Team. 12 1 2009 12 01 2010, Total Unique Visits 126 808 Estimated New Visitors 43 07. Total Unique Visitors 59 393, Pageviews 416 954 Direct 30 28. Search Engines 37 26, Avg Time on Site 3 27 Referring Sites 32 47 USF edu 12 1. Most Searched Keywords Google 5 Admissions Requirements. 1 USF Honors College 6 Student Information Home Page. 2 USF Honors Restricted Access, 3 Honors College 7 Online Forms. 4 Honors College USF 8 Honors Scholarships, 5 Honors 9 AP IB DE Credit Equivalencies.
6 Honors USF 10 About the Honors College, 7 USF AP Credit 11 Advising Home. 8 7 Year Medical Programs 12 Thesis, 9 USF Honors Program 13 Honors Curriculum. 10 USF Dual Enrollment 14 Honors Staff, 15 General Education Requirements. Most Popular Content 16 FAQs, 1 Homepage 17 Honors Community. 2 Staff Home Page Restricted Access 18 FreshPeople Tips. 3 Calendar of Events 19 Event RSVP, 4 7 yr Medical Program 20 Orientation Home.
Fig 1 Google Analytics for http honors usf edu, Visited by All 50 States Canada Mexico Belize Honduras El Salvador Costa Rica Panama Venezuela. Columbia Guyana Brazil Ecuador Peru Bolivia Argentina Chile Russia Poland Romania Ukraine. Bulgaria Hungary Czech Republic China Mongolia South Korea Japan Taiwan India Pakistan Iran. Iraq Nepal Bangladesh Sri Lanka Maldives Turkey Azerbaijan Saudi Arabia Jordan Israel Lebanon. Cyprus UAE Qatar Burma Thailand Vietnam Cambodia Philippines Malaysia Indonesia Australia. New Zealand Melanesia Morocco Algeria Tunisia Libya Egypt Kenya Rwanda Tanzania. Mozambique Zambia Zimbabwe Senegal Ivory Coast Ghana Togo Nigeria Botswana South Africa. Norway Finland Sweden Estonia Lithuania Denmark United Kingdom Ireland Germany Netherlands. Belgium France Switzerland Austria Portugal Spain Italy Slovenia Bosnia Albania Greece. Http honors usf edu, 492 unique web pages 318 of those are 846 newsletter submissions. interactive and dynamic 3 593 FreshPeople 5 event attendees. 13 865 files 5 866 RSVPs, 9 6GB of total space 360 Calendar events. 70mb of Database data 162 Congratulations, over 10 000 database queries 40 Special Announcements. 13 457 student records, Statistical data as reported by Google Analytics.
Self Education, As a Mechanical Engineering student I had little opportunity to be exposed to computer. programming database design or web development As a Student Assistant for the Honors College. during my freshman year I observed the current state of data management at the college and desired to. help improve it Through online resources such as W3schools org I self instructed myself on web and. data design and management practices, Servers Software and Equipment. It is currently the belief of the USF IT, department and the Honors College technology. development team that it is in the best interests of. all involved to have USF IT manage all hardware, related to the storage of student records All data is. stored securely on SQL servers managed by the USF, IT department allowing management of the system.
by a very small team Standard best practices are, employed throughout the system to ensure the Fig 2 SIS System Log. highest possible level of security and standardization The system also features a complex logging. system to track all users access to the system and ensure conformity to data access guidelines. Design Languages, HTML hypertext markup language was used for all basic layout and placement of objects CSS. cascading style sheets is utilized for styling and design flourishes to ensure global conformity and ease. of design alterations on a global scale ASP active server pages is utilized for all real time content. development and data organization Finally SQL structured query language is employed for all data. management retrieval and storage, It was desired to keep the navigation and layout of the Honors College website as simplistic as. possible while still retaining the ability to list all relevant pages Future scalability was also considered. during the selection of a navigation system To conform to standard USF web practices the USF Honors. College designed a tiered menu system and utilized many of the top tier wordings employed on usf edu. including Prospective Students Current Students Community and Scholarships Additional top tier. categories include FreshPeople Tips Honors College Events Communications and Honors College. Forms Subordinate menu items are placed under appropriate categories Every effort was made to. ensure each item occurred only once in the menu This is implemented throughout the navigation. system save one specific instance the Accelerated Programs It was determined that since the. Accelerated Programs were a mission critical aspect of the College and equally important to both. incoming and current students they be repeated under both sections Appendix A includes a graphical. depiction of the navigation schema, The SIS was developed as a module compilation of. applications and utilities This allows the system to be fully. scalable Each application relies on basic student information. contained in a central file but is otherwise independent of other. system This model also allows for modular access dependent. on a staff members required access to the system, Accessibility.
Best Practices, All web and data best practices were utilized during. the development of the data and web portions of this project. The World Wide Web Consortium W3C Markup Validation. Fig 3 Text Only version of home page, Service was utilized to ensure conformity with all markup. standards The HTML 4 01 Transitional format was, selected as the language of development. Cross Browser Compatibility, The SIS is regularly tested and designed to display. and function correctly in a wide variety of operating systems. and browsers The SIS designed to operate at full capacity on. the following systems, Windows XP Vista 7 Internet Explorer.
Firefox Safari Opera Google Chrome, LunaScape Lynx. Mac OS X Leopard Safari Firefox, Ubuntu Linux Firefox. Text Only Printer Friendly, Third party assistive software provided by UsableNet. generates real time text only versions of all pages. Fig 4 Mobile site, programmatically This relieves the development team of the. Fig 5 time consuming process of continually updating a static text. Browser icons only version of the site to accommodate these users. A printer friendly feature programmatically removes background superfluous images and. formatting menu bar header and footers from images before a physical copy is made. Mobile Device Friendly Site, When server side, logic determines a request.
originated from a mobile, device the mobile device. application is launched, This system is designed to. load nearly instantly and, provides admissions, information for the college. and allows access to most, popular forms, Fig 6 Google Custom Search results. A sitemap and Google Custom Search are provided for ease of access to desired information. The advanced filtering and significance factors available through Google Custom Search were. implemented to assist users in accessing desired information. quickly and effectively Elevated page ranks were assigned to. all top tier pages to ensure they were returned at the top of. the results list Additionally reduced page rank values were. Design of a Comprehensive Student Information System SIS and User Interface for the Honors College at USF Sean M Motta 1 2 Advisor Ms Sharon Geiger 2 1 Department of Mechanical Engineering USF College of Engineering USF Honors College2 Abstract The creation and management of accurate up to date information regarding a student s academic career is critically important in the

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