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Report CopyRight/DMCA Form For : Bharat Sanchar Nigam Limited E Tenders
Page 2 of 41,TABLE OF CONTENTS,Sl No Contents Section Page No. 1 Notice Inviting Tender I 3 to 4,2 Scope of Work II 5. 3 Service Provider s Obligation III 6 to 7, 4 Clause in Agreement done with service provider 8 to 10. 5 General Commercial Conditions IV 11 to 15,6 Price Bid V 16. 7 Financial Bid Annexure I 17, 8 Hiring of Vehicle For Field HQs Duties of BSNL Annexure II 18. 9 Statement of Vehicles owned by the Bidder Annexure IIA 19. 10 Bid Security Bond Annexure III VI 20,11 Performance Security Bond Annexure IV 21. 12 Letter of Authorization for Attending Bid Opening Annexure V 22. 13 Declaration Annexure VI 23,14 Format of Duty Slip Annexure VII 24. 15 Bid Form Annexure VIII 25,16 Declaration for own vehicles Annexure IX 26. 17 Agreement for Vehicle Hire 27 to 30, 18 Schedule of Requirement Hire charges Appendix I 31. 19 The List Authorities Appendix II 32,20 Hire Order Appendix III 33. 21 Certificate Appendix IV 34,22 Undertaking Appendix V 35. 23 Proforma for declaration by tender for compliance of the conditions of 36. EPF Act 1952 Appendix VI, 24 Proforma for declaration by tenderer for compliance of the 37. ESI Insurance for Labour engaged by the firm for carring out the work. 25 in WARANGAL,Vendor SSA Appendix VII,Mandate Form 38. 26 INFORMATION INSTRUCTIONS TO THE BIDDERS 39,Signature Stamp. Name of Tenderer,Page 3 of 41,Bharat Sanchar Nigam Ltd. A Govt of India Enterprise,NOTICE INVITING TENDER, The Principal General Manager Telecom District Warangal invites Online Electronic Bids eBids. through Electronic Procurement System eProcurement for the supply of Hiring Vehicles having registration. year not older than 2012 Make with valid permit for field HQs duties along with the driver in. WARANGAL SSA, The prospective bidders should have minimum 1 One owned vehicles having registration not older. than 2012 as specified in this tender should have experience for supply of tourist permit vehicles such as. Indica Bolero Tavera Tata Sumo Xylo etc to any PSU Central Govt State government or reputed Pvt Ltd. Companies Firms are only eligible, The approved bidders will have to supply minimum ONE owned vehicles that allotted to him for. TYPE A OR TYPE B OR BOTH, It is proposed to distribute the work among eligible bidders for TYPE A INDICA 3 Nos A C CAR. Innova Ertiga 1 No and TYPE B Non AC Bolero Tavera Tata Sumo Xylo 10 Nos However. BSNL WARANGAL reserves the right to vary the numbers of bidders as per the number of eligible. Schedule to the invitation of Tender,1 Tender No PGMT WL ADMN Tender HV 2016 17 2. 2 Estimated Cost Rs 80 00 000,3 EMD Bid Security Rs 11 500 per vehicle. There is no separate EMD for TYPE A or TYPE B mentioned above sum to be paid in Demand Draft. from Nationalized Scheduled Bank payable in favor of Accounts Officer Cash BSNL O o PGMTD. Warangal between 11 30hrs to 13 30hrs on all working days The scan copy of receipt obtained should be. enclosed attached with tender EMD may also be paid in the form of Bank Guarantee issued by a. schedule Nationalized Bank valid up to Six months from the date of opening of the tender as per format at. 4 Time and start date of Tender 11 00 Hrs of 12 08 2016. 5 Time and last date of download of Bid Document 12 00 Hrs of 14 09 2016. 6 Time and Date of Bid Submission 13 00 Hrs of 14 09 2016. 7 Time and date of Opening of Tender Technical Bid 16 00 Hrs of 14 09 2016. 8 Minimum Validity of Tender offer 150 days from the date of opening of tender. 9 Services to be provided Hiring of Indica Innova Ertiga Bolero Tavera Tata Sumo Xylo to BSNL. WARANGAL SSA,Signature Stamp,Name of Tenderer,Page 4 of 41. 10 Duration of contract One Year and can be extended for a further period of one year months with. proportionate quantity amount on same rate terms conditions However further extension if. necessary will be on mutually agreed terms and conditions. 11 Bid Document Intending eligible bidders may download Bid Tender Document from APBSNL. eProcurement Portal https apbsnl etenders in on payment of nonrefundable amount of Rs 1145. inclusive of ST Rs One thousand One Hundred and Forty Five only on or before last date of Tender. Download The payment will be accepted in the form of crossed Demand Draft drawn on any Scheduled. Bank in favour of Accounts Officer Cash BSNL O o PGMTD Warangal between 11 30hrs To 13 30. hrs on all working days In case of tender document down loaded from the Internet a D D in favour of. AO Cash BSNL O o PGMTD Warangal of amount mentioned above must be enclosed along with the. technical bid, Submission of Tender Tender is to be submitted ONLY in online APBSNL eProcurement Portal. https apbsnl etenders in The Service Providers intending eligible bidders should not that for Enrollment and. submission of eBids on above portal a valid Digital Signature Certificate DSC in two key pairs Encryption. and Signing Certificates both separately in one e Token is mandatory. 12 Opening of Tender Tender will be opened ONLINE on above portal at O o Asst G M ADMN. BSNL O o PGMTD Warangal in the presence of intending tenderers. 13 Bid Service Fees Intending bidders have to pay a Bid Service Fees payable to our Service Provider. M s Nextenders India Pvt Ltd Mumbai The Bid services fees would be based on the value of. tender and will be collected before submission of bids through online through Payment Gateway. integrated with APBSNL eProcurement Portal https apbsnl etenders in. The minimum Bid Service fee would be varying between Rs 2000 to Rs 6000 The applicable Service Tax. Payment Gateway charges would be charged extra, Principal General Manager BSNL WARANGAL reserves the right to accept the whole tender or part. thereof or to reject any tender without assigning any reason whatsoever. Tender document may be down loaded from the Internet www ap bsnl co in tenders. NOTE During the entire evaluation process if it is observed that the downloaded documents is not. exactly as per the original tender document and or it is tampered change altered modified in any way. the bid will be rejected,Assistant General Manager ADMN. O o PGMTD WARANGAL,Signature Stamp,Name of Tenderer. Page 5 of 41,SECTION II,SCOPE OF WORK, The bidder is required to provide commercial vehicles fully conforming to RTA RTO regulation along. with fuel driver etc and carryout periodical maintenance and execute the work through their Supervisor. The work consists of two parts viz a TYPE A b TYPE B on Monthly Slab Rate based on BSNL s. requirement, NOTE The bidders who have paid EMD either for TYPE A or TYPE B are eligible for plan 3 A B. Scheduled works Slab for TYPE A TYPE B on monthly Kms is as below. As per the monthly requirements the vehicles will be requisitioned The Monthly Kms hire slab of the vehicles. that are required and the estimated quantity of such hiring are tentatively indicated below. TYPE A TYPE B, Monthly KM Indica AC CAR Bolero Tavera Tata Monthly KM Hire. Hire Slab Non AC Innova Ertiga Sumo Xylo Non AC Slab. Nos 3 Nos 1 Nos 10, 1500 Rs 19 000 per Rs 25 000 per Rs 25 000 per 1500 KM month. KM month vehicle vehicle vehicle, 1501 Rs 8 per KM Rs 12 per KM Rs 10 per KM 1501 above month. above month, a Detention charges beyond duty Rs Hr Rs 50 Hrs These charges are fixed. b Night halt charges Rs Halt Rs 200 These charges are fixed. Note Vehicle must have valid PUC Insurance,Signature Stamp. Name of Tenderer,Page 6 of 41,SECTION III,SERVICE PROVIDER S OBLIGATIONS. 1 Service to be provided is supply on demand vehicles with licensed drivers registered as commercial. vehicles on hiring basis for running within the jurisdiction of WARANGAL SSA The essence of the. contract is to provide Prompt Punctual Efficient Safe Courteous and Quality Service. 2 Quantity of Vehicles to be hired under TYPE A TYPE B are shown in the Scope of Work However. BSNL shall place the order only as per the actual requirement from time to time from the empanelled. transporters as per Clause 7 of Section IV of tender document. 3 Duty Hours of vehicles are normally for 12 twelve hours per day on all working days of the month. However actual duty hours days shall be specified by actual users of vehicle Only four holidays will be. allowed in the period of one month as per Suitable of user. 4 Notice period for supply of vehicles shall be one day in advance for Regular requirements One hour in. advance for additional requirement during office hours Telephonic intimation shall be considered as. 5 Reporting Place for vehicle is within the jurisdiction of WARANGAL SSA Actual place of reporting. shall be specified by users of vehicles, 6 Counting of Distance will be from the starting point of the user and closing at the point wherever user. completes his her travel The distance covered in each way between user delivery address and the. garage normal parking place will be allowed on actual basis or 5 KMs whichever is less. 7 Accuracy of Meters will be checked periodically by any authorized officer of BSNL and reserves the. right to get the meter calibrated or checked at any time at his sole discretion and in the event of any. error fault in the meter being noticed the bill for the journey undertaken including those undertaken. earlier would be adjusted besides any other penal action as decided by BSNL which may even lead to. termination of Contract, 8 Miscellaneous Conditions Service Provider should comply with the following. i Telephones Telephones where requisition of vehicles can be conveyed all the 24 hrs Telephone. Numbers must be specified in the bid, ii Identity Cards Proper Identity Cards should be available with the drivers signed by contractors. iii Documents of vehicles The attested copy of R C Book PUC and the Insurance policy of vehicles. supplied under this contract should be submitted to the authorised person of the BSNL and will be subject. to scrutiny, iv Statutory Requirements It is desirable to have the Registration with EPF ESI Code Service Tax PAN. v Govt Tax Levy Duty other than Service Tax for plying the vehicles in BSNL will be borne by the. Service Provider, vi Parking Toll Charges if any may be claimed by Producing valid parking Toll slips. vii Drivers attested copy of driving license should be along with valid permit batch submitted during the. contractual period, viii Consumables like lubricants tyres battery and repairs maintenance taxes insurance etc will be the. Service Provider s liability, ix Assign driving to only qualified experienced licensed drivers and also assume full responsibility for the. safety and security of the officers officials and store items. x Duty Slips in duplicate copy to be printed and serially numbered by the Service Provider as per. prescribed format of BSNL Annexure VII and should ensure that at the end of duty the duty slips are. completed and signed by the users, xi Vehicles Up keep shall be in good condition along with good and clean Seat covers curtains Vehicles. so hired may be inspected by user of BSNL officers with reference to good properly maintained vehicle. including cabin upholstery,Debarring Conditions, i No vehicle should be supplied having registration in the Name of employee of BSNL or their close. relative and a Certificate to this effect be given on the body of bill while submitting claim. Signature Stamp,Name of Tenderer,Page 7 of 41, ii No sub contracting of the Service allotted is permissible by BSNL The near relatives of all BSNL. employees either directly recruited or on deputation are prohibited from participation in this tender. iii The tampering of meter reading vehicle usage timings overwriting of Summary log sheet and. misbehavior of driver while on duty shall be viewed seriously leading to even cancellation of contract. iv Service Provider shall not engage any person below 18 years of age. 9 BSNL will not have obligation, i No liability whatsoever for payment of wages salaries other benefits and allowances to his personnel that. might become applicable under any Act or Order of the Govt in this regard and. ii the Service Provider shall indemnify BSNL against any all claims which may arise under the provisions. of various Acts Government Orders etc and any breach of such laws or regulations shall be deemed to be. breach of this contract, iii No direct or indirect liability arising out of such negligent rash and impetuous driving which is an. offence under section 29 of IPC and any loss caused to BSNL have to be suitably compensated by Service. iv Not be responsible for theft burglary fire or any mischievous deeds by his staff. v Service Provider shall be the employer for his workers and BSNL will not be held responsible fully or. partially for any dispute that may arise between the service provider and his workers. 10 Penalty for breach of terms conditions, a In case of break down vehicles have to be replaced by other vehicle immediately or not more than one. hour In case of non availability of suitable vehicle a penalty of Rs 200 per hr may be imposed in. addition to deduction on pro rata basis for the period If the number of break down exceeds three times in. a month a penalty of Rs 750 per break down shall be imposed. b In case of non availability of vehicles penalty of Rs 750 Per day limited to maximum Rs 30000 per. vehicle shall be imposed in addition to deduction at pro rata basis for that period from subsequent. bill security deposit P B G, c In case of non availability of vehicles during extra hrs Penalty of Rs 1000 per occasion and for. temporary absence during the duty hours with out valid permission shall be Rs 100 per hour of absence. d If the contractor fails to supply vehicle for continuous 5 days to a user during the contract period the. respective quantity of vehicle will be diverted to another approved contractor If such incidence is. repeated for two users the entire security deposit will be forfeited entire contract will be terminated. e In case of breach of any conditions of the contract and for all type of losses caused including excess cost. due to hiring of Vehicle from the market in the event of Contractor failing to provide requisitioned. vehicles or not providing Vehicles competent authority shall make deduction at double the rate of Hiring. rate on pro rata basis from the bills preferred by the Contractor or that may become due to the contractor. under this or any other contract or from the security deposit or may be demanded from him to be paid. within seven days to the credit of the BSNL Warangal. f In addition penalties mentioned in the specific conditions of the contract are also applicable on case to. case basis, g The power of the competent authority under these conditions shall in no way affect or prejudice the. powers in certain events to terminate the contract vested in him as herein provided nor forfeiture of. deposit mentioned under clause 10 e above, h Normally once the vehicle driver is supplied to the user it should not be changed. i If the vehicle is changed without prior approval of the user the penalty of Rs 750 per change will be. levied if the driver is changed without prior approval of user a penalty of Rs 200 per change will be. levied However if vehicle is changed more than three times tender may be liable for termination. If it is observed that the vehicle supplied is of the registration year older than 2012 the complete bill of. the vehicle will be rejected and firm is liable for black listing The bill of the same vehicle which is. allotted supplied should only be submitted for payment If it is observed that the vehicle mention in the. bill differs from the vehicle actually supplied the bill will be rejected and liable for black listing. k If the additional quantity allotted at any point during the tender period is not supplied by the contractor. with in 3 days the tender is liable for termination and security deposit will be forfeited. Signature Stamp,Name of Tenderer,Page 8 of 41,Clauses in Agreement done with service provider. 1 The Service Provider shall during the period of this contract that is to say. from to or until this contract is determined by such notice as herein after mentioned. will provide commercial vehicles having registration not older than year 2012 Make years on the rates. accepted as described in schedule vide appendix I to this agreement BSNL shall reimburse that amount of. service tax if any paid by the Service Provider to the authorities on account of the services rendered by him to. BSNL This reimbursement shall be admissible on production of proof of deposit of the same by the Service. Provider It is agreed by the Service Provider that number of vehicles required is likely to change and may be. demanded according to the exigencies of service by BSNL. 2 The Service Provider shall comply with all the terms and conditions of Bid documents contained which are part. and parcel of this agreement and forms integral part of this agreement and also the following. 3 The Service Provider agrees with the BSNL and with each authority competent to order that every contract of. hire order should be subject to the terms of this Agreement for vehicle Hire and in the event of a conflict. between these terms and the terms in hire order the terms of this Agreement for vehicle Hire shall prevail. 4 Service Provider will provide vehicles to BSNL having registration year not older than 2012 Make and. registered for the commercial purpose only and taxes insurance etc due on such vehicles shall be the liability. of the Service Provider, 5 The Service Provider should provide the particular make model of vehicle as agreed upon in the contract The. BSNL only reserves the right to substitute it with another similar vehicle If for any reason whatsoever the. BSNL is not happy with the condition of the vehicle provided the Service Provider s nearest office will be. informed immediately and they should accept any liability to replace it as per requirement If for any reason the. Service Provider is not in a position to provide a substitute vehicle as demanded by the BSNL then the BSNL. will be free to engage a vehicle from the open market and debit the expenditure on account of it on the claims. payable to the Service Provider, 6 Service Provider will submit bills in accordance with Section IV Clause 14 of the Bid document to the. authority specified in contract of Hired Vehicle tender of BSNL on monthly basis for release of payment by. 7 The driver of the vehicle shall always hold a valid Photo Identity Card issued by the BSNL Office or any other. local Central State govt office competent to issue such cards as per Section III clause 8 ii and also carry duty. slips printed by the Service Provider as per the Format prescribed by BSNL where the date time KMs reading. purpose and places visited are to be filled in and signed by the Users BSNL officials On the basis of these. duty slips the bills shall be raised to BSNL by the Service Provider Counting of distance will be from the. starting point of the user and closing at the point wherever user completes his her travel The distance covered. in each way between user delivery address and the garage normal parking place will be allowed on actual basis. or 5 KMs whichever is less, 8 If the Service Provider fails to provide the vehicle to BSNL and if the service is not found satisfactory enough. the BSNL shall have the right to terminate the contract in whole or part as per clause 18 of Section IV of Bid. 9 In the event of any mechanical failure breakdown of vehicle after it s reporting for duty the Service Provider. shall arrange for replacement by another Commercial Vehicle Non compliance may attract penalty as per. Clause 10 of Section III of Bid Document, a In case of break down vehicles have to be replaced by other vehicle immediately or not more than one. hour In case of non availability of suitable vehicle a penalty of Rs 200 per hr may be imposed in. addition to deduction on pro rata basis for the period If the number of break down exceeds three times in a. month a penalty of Rs 750 per break down shall be imposed. Signature Stamp,Name of Tenderer,Page 9 of 41, b In case of non availability of vehicles penalty of Rs 750 Per day limited to maximum Rs 30000 per. vehicle shall be imposed in addition to deduction at pro rata basis for that period from subsequent. bill security deposit P B G, c In case of non availability of vehicles during extra hrs Penalty of Rs 1000 per occasion and for temporary. absence during the duty hours with out valid permission shall be Rs 100 per hour of absence. d If the contractor fail to supply vehicle for continues 5 days to a user during the contract period the. respective quantity of vehicle will be diverted to another approved contractor If such incidence is repeated. for two users the entire security deposit will be forfeited entire contract will be terminated. e In case of breach of any conditions of the contract and for all type of losses caused including excess cost. due to hiring of Vehicle from the market in the event of Contractor failing to provide requisitioned vehicles. or not providing Vehicles competent authority shall make deduction at double the rate of Hiring rate on. pro rata basis from the bills preferred by the Contractor or that may become due to the contractor under this. or any other contract or from the security deposit or may be demanded from him to be paid within seven. days to the credit of the BSNL Warangal, f In addition penalties mentioned in the specific conditions of the contract are also applicable on case to case. g The power of the competent authority under these conditions shall in no way affect or prejudice the powers. in certain events to terminate the contract vested in him as herein provided nor forfeiture of deposit. mentioned under clause 10 e above, h Normally once the vehicle driver is supplied to the user it should not be changed. i If the vehicle is changed without prior approval of the user the penalty of Rs 750 per day will be levied. if the driver is changed without prior approval of user a penalty of Rs 200 per change will be levied. However if vehicle is changed more than three times in month action for termination of vehicle tender can. be initiated, j If it is observed that the vehicle supplied is of the registration year older than 2012 the complete bill of the. vehicle will be rejected firm is liable for black listing The bill of the same vehicle which is allotted. supplied should only be submitted for payment If it is observed that the vehicle mention in the bill differs. from the vehicle actually supplied the bill will be rejected and liable for black listing. k If the additional quantity allotted at any point during the tender is liable for termination and security deposit. will be forfeited, 11 In case of any accident resulting in loss or damage to property of life the sole responsibility for any legal or. financial implication would vest with the Service Provider BSNL shall have no liability whatsoever. 12 The Bid Document No PGMT WL ADMN TenderH V 2016 17 2 Dated 2016 schedules. Annexure appendix which we annexed to this agreement as schedule B respectively. shall form part and parcel of this Agreement and integral part of this agreement. 13 That Service Provider is shall be liable for any legal dispute cases claims that have arisen or may arise during. the currency of the agreement in respect of vehicles provided by Service provider BSNL shall not be liable for. any loss damages etc suffered to be suffered by Service Provider or third party as the case may be. 14 If for any reason the BSNL is dissatisfied in any way with the standard of the vehicle or felt deficiency in. service during the hire period it will be reported to the Service Provider in writing. The Service Provider without raising any dispute on such assessment by the BSNL regarding the standard of the. vehicle provided or quality of service rendered by them may immediately replace it with another commercial. vehicle on receipt of such complaint, 15 The Service Provider shall also be liable for all fines penalties and the like of parking traffic and other. criminal offences arising out of or concerning the use of the vehicle during the hire period and any toll Charges. or entry Taxes payable locally and the Service Provider accordingly indemnifies the BSNL against all such. 16 The Service Provider shall not act as a broker for other hire companies or any individual or transfer or assign or. sub let any part of the service once agreed or any share of interest in any manner or degree directly or. indirectly to any third party whatsoever and the contract will be valid only if the company signing the contract. supplies the vehicles themselves from their own or leased fleet. 17 The Service Provider will also ensure that they will not supply the vehicles to BSNL which are either owned by. employees of BSNL either directly recruited or on deputation to BSNL or their near relatives A certificate to. this effect is annexed to this agreement as Appendix IV. Signature Stamp,Name of Tenderer,Page 10 of 41, 18 The Service Provider will not be tampering the meter reading vehicle usage timings overwriting of Summary. log sheet and allow misbehavior of driver while on duty Such incidents shall be viewed seriously leading to. cancellation of contract, 19 Service Provider shall not engage any person below 18 years of age. 20 Rates charged by the Service Provider for the services given under this contract shall not be higher than the. rates quoted by the Service Provider in his bid and will be regulated by clauses 21 22 of Section IV of Bid. Document The revision of rates may be allowed on account of increase or decrease in price of Petrol Diesel. and these variations shall be worked out from the base rate as per formula indicated in Clause 22A of Section. IV of Bid Document, 21 The KMs not used during a particular month in TYPE A TYPE B monthly KMs slab shall be carried over. to the subsequent two months and extra KMs if any travelled during these two months will be adjusted against. these unused KMs, 22 In the event of any question dispute or difference arising under the agreement or in connection there with. except as to the matters the decision to which is specifically provided under this agreement the same shall be. referred to sole arbitration of CGMT of Bharat Sanchar Nigam limited BSNL of the respective. Circles District or any other person appointed by him In case his designation is changed or his office is. abolished then in such case to the sole arbitration of the officer for the time being entrusted whether in addition. to the function of the CGMT or by whatever designation such officers may be called hereinafter referred to. as the said officer In the event of such Arbitrator to whom the matter is originally referred to vacates his office. on resignation or otherwise or refuses to do work or neglecting his work or being unable to act as Arbitrator for. any reasons whatsoever the CGMT of BSNL shall appoint another person to act as Arbitrator in the place of. outgoing Arbitrator and the person so appointed shall be entitled to proceed further with the reference from the. stage at which it was left by the predecessor and that the award of the arbitrator shall be final and binding on. both the parties Service Provider will have no objection in any such appointment that arbitrator so appointed is. an employee of BSNL or a Government Servant or that he has to deal with the matter to which the agreement. relates or that in the course of his duties as a BSNL employee he has expressed his views on all or any of the. matters in dispute The adjudication of such Arbitrator shall be governed by the provisions of the Arbitration. and Conciliation Act 1996 or any statutory modification or re enactment three of or any rules made thereof. 23 If the Service Provider institutes any legal proceedings against the BSNL to enforce any of its rights under this. agreement it shall be in the legal jurisdiction of BSNL where the vehicle has been hired and not the place where. the Service Provider has his registered office, 24 The Service Provider is shall be responsible for compliance of all the laws rules. Regulations and Government instructions that are will be applicable to and aimed to protect the interest of the. employees workers engaged by it and shall ensure payment of all the statutory dues liabilities as may have. arisen during the past or may arise during the course of performance of this contract. 25 Notwithstanding anything contained in the Bid Document the successful bidder shall have to furnish an. unequivocal and unqualified undertaking declaration to indemnify BSNL in the proforma annexed as. Appendix V dully attested by a Magistrate Executive Magistrate. 26 Any notice request of statement hereunder shall be in writing and deemed to be sufficiently given or rendered. when sent by Registered mail or fax to a party s registered office with a copy sent to the attention of. Asst G M ADMN,BSNL WARANGAL,Signature Stamp,Name of Tenderer. Page 11 of 41,SECTION IV,GENERAL COMMERCIAL CONDITIONS. 1 Bidder Eligibility, The prospective service providers i e INDIVIDUALS AGENCIES should have minimum One 1 owned. vehicles not older than 2012 as specified in this tender should have continuous experience of supply of tourist. permit vehicles such as Indica Bolero Tavera Tata Sumo Xylo etc to any PSU Central Govt State. government or reputed Pvt Ltd Companies Firms are only eligible The Bids received without the Cost of the. Bid document i e Rs 1145 will be rejected, 1 1 The approved tenderers will have to supply minimum One 1 owned vehicles of the allotted quantity. for TYPE A Indica Non AC TYPE B AC NonAC Innova Ertiga Tata. Sumo Tavera Bolero Xylo Declaration for this purpose should be given as per Annex 9. 1 2 Service provider should be able to provide the allotted vehicles as per the requirement of BSNL for. the type of vehicle for TYPE A Indica Non AC TYPE B AC Non AC Tata. Sumo Tavera Bolero Xylo as per Annexure IX,2 Right to Accept or Reject. BSNL shall not be bound to accept the lowest or any tender and reserves to itself the right to accept or reject. any bid or to accept whole or a portion of tender as it may deem fit without assigning any reason thereof. and without incurring any liability to the affected bidder s for the action of BSNL. 3 Bid Forms Two Bid Format, 3 1 The tender eBids should be submitted in online Electronic covers two covers One Technical Bid and. Second Financial Bid in prescribed Templates Bid Forms dully encrypted The bidders have to ensure. successful submission of their bids before the due date time of Submission of Bids on above online. APBSNL eProcurement Portal https apbsnl etenders in The BSNL doesn t take any responsibility for any. failures of Internet Network Computer Hardware and issues in Digital Signature Certificates DSCs at. bidder s end No indication of the Prices will be made in the Technical Bid. 3 2 Tender will be opened Online on APBSNL eProcurement Portal https apbsnl etenders in in the presence of. Bidders who intends to be present on the due date of opening i e. Online Technical Bids of the Tenders received will be opened on that day and the Online Sealed. Encrypted Financial Bids will be kept unopened till the date have been decided for that The Time Date. and Venue of the online opening of FINANCIAL BIDS will be intimated only to those Bidders whose. Technical Bid is accepted after evaluation of details and documents furnished as per Annexure 2 No. correspondence in this regard will be entertained Incomplete Tender or Tender in which both technical Bid. and Financial Bid in any means are found in the same online envelope is liable to be rejected All. Columns should be furnished with relevant details and no column should be left blank. 3 3 Financial Bid of the selected bidders only will be opened. 3 4 Bidder shall upload scan copies of the documents as per Technical Bid Form at Annexure 2. 3 5 Rates should be quoted at section V as per the schedule of requirement charges given at Appendix I and. should be filled and encrypted online on above mentioned portal to Financial Bid Form at Annexure 1 The. format for Financial Bid should not be changed in any manner The duly filled tenders must be. accompanied with a EMD as detailed at clause 3 of section I on page no 3. 3 6 EMD Cover should be dropped in the tender box kept at O o Asst G M ADMN 1st Floor BSNL. BHAVAN WARANGAL on or before 15 00 Hrs on date as mentioned on page No 2. 3 7 The bidder is requested to examine all instructions forms terms and specification in the Bid documents. Failure to furnish all the information required as per Bid Documents or submission of the bids not. substantially responsive to the Bid Documents in every respect will be at the bidder s risk and may result in. rejection of the Bid, 3 8 A prospective bidder requiring any clarification on the Bid document shall notify the purchaser in. writing The purchaser shall respond in writing to any request for the clarification of bid document. which it receives not later than 7 days prior to the date of opening of Tender. 3 9 At any time prior to the date of submission of bid BSNL may for any reason whether at its own initiative. or in response to a clarification required by a prospective bidder modify the bid documents by. amendments,Signature Stamp,Name of Tenderer,Page 12 of 41. 3 10 The amendments shall be notified online on above mentioned APBSNL eProcurement portal and these. amendments will be binding on them, 3 11 The bidder shall bear all costs associated with the preparation and submission of the bid BSNL in no case. be responsible for these costs regardless of the conduct or outcome of the bidding process. 4 Bid opening, BSNL shall open the Technical bid online on above mentioned APBSNL eProcurement Portal containing. documents detailed as per clause 3 4 in the presence of bidders or their authorized representative who. wish to be present at the time of opening of bids on due date Authorisation letter to this effect shall be. submitted by the bidder before they are allowed to participate in bid opening Format is given in Annexure. V After scrutiny and evaluation of the Technical Bids the BSNL will shortlist those who are eligible and. the date of ONLINE opening of Financial Bid will be intimated later on The financial bid will be opened. ONLINE only in those cases that fulfill the eligibility conditions and furnish all documents as given in. Technical Bid,5 Bid Evaluation, 5 1 Financial Bids shall be evaluated to determine whether they are complete whether any computational errors. have been made whether documents have been properly signed and whether bids are generally in order. 5 2 If there is a discrepancy between words and figures the amount in words shall prevail Prior to detailed. evaluation BSNL will determine the substantial responsiveness of each bid to the bid document A. substantially responsive bid is one which conforms to all the terms and conditions of bid documents. without material deviation A bid determined as substantially nonresponsive will be rejected by BSNL. 6 Award of Contract, BSNL shall consider placement of letter of intent to those bidders whose offers have been found technically. commercially and financially acceptable The bidder shall within 7 days of issue of letter of intent give his. acceptance along with performance security in conformity with clause 17 of Section IV and as per format shown. in Annexure 4 of bid document No extent ion for payment of Security Deposit will be granted The Bid. Security EMD may be forfeited for nonpayment of Security Deposit within the time given. 7 Right to vary quantities, BSNL reserves the right at the time of award of contract to increase or decrease upto 25 of the required. quantity of services specified in the schedule of requirements without any change in hiring charges of the offered. quantity and other terms and conditions, In exceptional situation where the requirement is of an emergent nature it is necessary to ensure continued. supplies from the existing venders the BSNL reserves the right to place repeat order up to 50 of the quantities. of services contained in the running tender,8 Signing of Contract. 8 1 Signing of Agreement shall constitute the award of hiring contract on the bidder. 8 2 Upon the successful bidder furnishing the Performance Security the BSNL shall discharge Its bid security. in pursuant to clause 12,9 Annulment of Award, Failure of the successful bidder to comply with the requirement of clause 8 shall constitute. sufficient ground for the annulment of the award and forfeiture of the bid security in which event BSNL. may make the award to any other bidder at the discretion of BSNL or call for new bids. 10 Period of validity of bids, i The bid shall remain valid for 150 days after the date of opening of bids A bid valid for a shorter period. shall be rejected by BSNL as non responsive, ii A bidder accepting the request of BSNL for an extension to the period of bid validity in exceptional. circumstances will not be permitted to modify his bid. 11 Price Bid, 11 1 The supplier shall quote price as per schedule given in Section V for all types of Vehicles given in the. schedule of requirement The composite price should include all the type of Taxes but excluding service. Tax only The price quoted by the bidder shall remain fixed during entire period of Contract shall not be. subject to variation on any account A Bid submitted with an adjustable price quotation will be treated as. non responsive and rejected, 11 2 Discount or extra charges if any mentioned by the bidders shall not be considered unless these are. specifically indicated in the price schedule,12 Bid Security EMD. 12 1 Pursuant to clause 3 6 the bidder must deposit Bid security EMD as detailed at clause 3 of section I on. Signature Stamp,Name of Tenderer,Page 13 of 41, 12 2 The successful bidder s security will be discharged upon the bidder s acceptance of the award of contract. satisfactorily in accordance with clause 17 of Section IV and furnishing the performance security. 12 3 The bid security of unsuccessful bidder will be discharged after finalization of tender. 13 The Bid Security may be forfeited, 13 1 If bidder withdraws his bid during the period of bid validity specified by the bidder in the bid form. 13 2 If the successful bidder fails,i To sign contract in accordance with clause 18. ii To furnish performance security in accordance with clause 17 of Section IV. iii A bid not secured in accordance with para 11 1 shall be rejected by the BSNL as Non responsive at the. bid opening state and returned to the bidder unopened. iv The bid security of unsuccessful bidder will be discharged returned as early as possible as but not later. than 30 days after the expiry of the period of bid validity. 14 Submission of Bills, 14 1 The bills are submitted in triplicate all copies being signed by the contractor and may be marked as. original duplicate triplicate respectively to SDE in charge of work within 30 days of completion of. In case the bills are not submitted to BSNL as per above schedule it will not take responsibility for delay. in payment, BSNL will endeavor to pay the bills with in 30 working days from the date of receipt of bills in the. office of WARANGAL SSA subject to availability of funds. 14 2 The triplicate copy of the bill will be returned to the Service Provider duly receipted The bills should be. sent to BSNL for payment vehicle wise It should be ensured that there is no overwriting in the duty. slips In no case duty slip without signature will be accepted for payment and if it is found so the. amount will be disallowed, 14 3 In case the vehicle engaged on monthly basis is to be discontinued during the month the bill is paid on. actual basis as per terms conditions,15 Clause by clause compliance. A clause by clause compliance of service to be provided shall be given as per general Commercial. Conditions U S III In case of deviation a statement of deviation shall be given. 16 Duration Period of Contract One Year and can be extended for a further period of One Year with. proportionate quantity amount on same rate terms conditions However further extension beyond One. Year if necessary will be on mutually agreed terms and conditions. 17 Performance Security, 17 1 The successful bidder shall be required to deposit an amount equal to 5 of the Tendered value within 7. days of conveying BSNL s intention for accepting the bid as Performance Security If there are more than. one suppliers the amount will be filled proportionately as per the number of vehicles supplied No extent. ion for payment of Security Deposit will be granted The Bid Security EMD may be forfeited for. nonpayment of Security Deposit within the time given. 17 2 Performance Security shall be submitted in the form of Bank Guarantee issued by a Nationalised Scheduled. Bank and the Performa provided in Annexure IV of the bid document. 17 3 Performance Security will be discharged after completion of Service Provider s performance obligations. under the contract, 17 4 If the Service Provider fails or neglects any of his obligations under the contract it shall be lawful for BSNL. to forfeit either whole or any part of performance security furnished by the bidder as compensation for any. loss resulting from such failure,18 Termination of Contract. 18 1 In case of any default by the Service Provider and in any of the terms conditions whether General or. Special BSNL may without prejudice to any other right remedy which shall have accrued or shall accrue. thereafter terminate the contract in whole or in part by giving 2 clear working days notice in writing to the. Service Provider, 18 2 All instructions notices and communications etc under the contract given in writing and if sent to the last. known place of business shall be deemed to be served on the date even in ordinary course of post these. would have been delivered to the Service Provider, 18 3 Notwithstanding anything contained herein BSNL also reserves the right to terminate the contract at any. time or stage during the period of contract by giving two days notice in writing without assigning any. reason and without incurring any financial liability whatsoever to the Service Provider. 19 Termination for insolvency,Signature Stamp,Name of Tenderer. Page 14 of 41, BSNL may also by giving written notice and without compensation to the Service Provider terminate the. contract if the Service Provider becomes unwilling bankrupt or otherwise insolvent without affecting its. right of action or remedy as hirer,20 Insurance, The Insurance cover protecting the agency against all claims applicable under the Workmen s. Compensation Act 1948 shall be taken by the Service Provider The Service Provider shall arrange. necessary insurance cover for any persons deployed by him even for short duration BSNL shall not. entertain any claim arising out of mishap if any that may take place In the event of any liability claim. falling on BSNL the same shall be reimbursed indemnified by the Service Provider. 21 1 The rates should be on monthly basis as well as daily basis The rates should be quoted on percentage basis. i e percentage above below or at par of the schedule rates as given in Appendix I The KM slabs for. monthly hire and Time KM slabs for daily hire are shown in Scope of Work in Section II The rate for. extra per Hour detention and extra per km running is to be fixed. 21 2 Rates charged by the Service Provider for the services given under the contract shall not be higher than the. rates quoted by the Service Provider in his bid, 21 3 In case of any reduction of taxes and statutory levies if any during the contractual period BSNL shall take. the benefit of decrease in such taxes duties for the services to be availed from the date of enactment of. revised duties taxes, 21 4 In case of increase in taxes duties during the contractual period BSNL shall be liable to revise the rates as. per new taxes duties for the services to be availed for the remaining period of the contract. 22 Miscellaneous Conditions, 22 1 BSNL reserves right to counter offer price against price quoted by the L 1 bidder. 22 2 The bidder with the lowest evaluated price L1 will be considered for negotiations. 22 3 In case L1 is not in a position to supply the required number of vehicles L1 rates will be offered to L2 L3. bidders for supply of the balance vehicles as per requirement of BSNL. In case the date fixed for opening of bids is subsequently declared as holiday by the Government of India the. revised schedule will be notified However in absence of such notification the bids will be opened on next. working day time and venue remaining unaltered,22A Price revision. No escalation is admissible on any account whatsoever during the first three months of contract After three. months of contract increase or decrease in hire charges due to variation in Fuel rates will be worked out and. paid only when the variation to base rate is above 10 Such increase in the hire charges due to these. variations worked out from the base rate on the following formula. Increase or decrease in rate due to variation in Petrol Diesel rate during the month. Actual Kms run by the vehicle X Revised rate per liter Base rate per liter. Average KM per liter of Diesel Petrol consumption KMPL. Note i TYPE A Base rate for Diesel is fixed as Rs 58 97 per litre as per the date 19 07 2016. average of vehicle is fixed as 14KMs, ii For TYPE B the base rate for Diesel is fixed as Rs 58 978 per litre petrol rate is Rs 66 49 per liter as. per the date 19 07 2016 average of vehicle is fixed as 10 KMs per liter If there is decrease in the. fuel price the formula will be negative figure which means the deduction shall be done from the bill. 23 Force Majeure, If any time during the continuance of this contract the performance in whole or in part by either party of. any obligation under this contract is prevented or delayed by reason of any war or hostility acts of the. public enemy civil commotion sabotage fires floods explosions epidemics quarantine restrictions. strikes lockouts or act of God Hereinafter referred to as events provided notice of happenings of any such. eventuality is given by either party to the other within 21 days from the date of occurrence thereof neither. party shall by reason of such events be entitled to terminate this contract nor shall either party have any. claim for damages against the other in respect of such on performance or delay in performance under the. contract shall be resumed as soon as practicable after such an event may come to an end or cease to exist. and the decision of BSNL as to whether the supplies have been so resumed or not shall be final and. conclusive provided further that if the performance in whole or part of any obligation under this contract is. Signature Stamp,Name of Tenderer,Page 15 of 41, prevented or delayed by reason of any such event for a period exceeding 60 days either party may at his. option terminate the contract,23A Redressal of complaints. 1 CGMT AP Circle O o Chief General Manager Telecom AP Circle 1sth Flr BSNL ABIDS. 23 Arbitration, 23 1 In the event of any question dispute or difference arising under the agreement or in connection there with. except as to the matters the decision to which is specifically provided under this agreement the same. shall be referred to sole arbitration of CGMT of Bharat Sanchar Nigam limited BSNL of the respective. Circles District or any other person appointed by him In case his designation is changed or his office is. abolished then in such case to the sole arbitration of the officer for the time being entrusted whether in. addition to the function of the CGMT or by whatever designation such officers may be called hereinafter. referred to as the said officer In the event of such Arbitrator to whom the matter is originally referred to. vacates his office on resignation or other wise or refuses to do work or neglecting his work or being unable. to act as Arbitrator for any reasons whatsoever the CGMT of BSNL shall appoint another person to act as. Arbitrator in the place of outgoing Arbitrator and the person so appointed shall be entitled to proceed. further with the reference from the stage at which it was left by the predecessor and that the award of the. arbitrator shall be final and binding on both the parties Service Provider will have no objection in any such. appointment that arbitrator so appointed is an employee of BSNL or a Government Servant or that he has to. deal with the matter to which the agreement relates or that in the course of his duties as a BSNL employee. he has expressed his views on all or any of the matters in dispute The adjudication of such Arbitrator shall. be governed by the provisions of the Arbitrator and Conciliation Act 1996 or any statutory modification or. re enactment three of or any rules made thereof, 23 2 The arbitrator may from time to time with the consent of both the parties enlarge the time frame for making. and publishing the award Subject to aforesaid arbitration and conciliation Act 1996 and the rules made. there under any modification thereof for the time being in force shall be deemed to apply to the arbitration. proceeding under this clause,24 Set Off Recovery of Sum Due. 24 1 Any sum of money due and payable to the Service Provider including security deposit refundable to him. under this contract may be appropriated by BSNL and set off the same against any claim of BSNL for. payment of a sum of money arising out of this contract or under any other contract made by Service. Provider with BSNL, 24 2 In the event of said security deposit being insufficient the balance of total amount recoverable as the case. may be shall be deducted from any sum due to the Service Provider under this or any other contract with. Bharat Sanchar Nigam Limited Should this amount be insufficient to cover the said full amount. 24 3 Recoverable the Service Provider shall pay to Bharat Sanchar Nigam Limited on demand the balance. amount if any due to Bharat Sanchar Nigam Limited within 30 days of the demand by BSNL. 24 4 If any amount due to the company is so set off against the said security deposit the service Provider shall. have to make good the said amount so set off to bring the security deposit to the original value immediately. by not later than 10 days, 26 In case of breach of any tender condition delay or non performance of work or supplies poor quality of. work or services BSNL WARANGAL may take all or any of the following actions. i Forfeiture of EMD,ii Forfeiture of SD,iii Cancellation of contract. iv Barring in participation of all future tenders of BSNL WARANGAL for a period of 2 years or. Asst G M ADMN,BSNL WARANGAL,Signature Stamp,Name of Tenderer.
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