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Application and Guidelines
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Lions Clubs International,Leo Leadership Grant Program. Table of Contents,Introduction 2,About Leo Leadership Conferences 3. Logistics 4,Scheduling,Planning the Program 5,Planning Committee. Choosing Presenters,Conference Agenda,Promotions,Sample Conference Agenda 6. Applying for Funding 7,Available Funds,Eligibility.
How to Apply,After the Conference 8,Thank Speakers. Gather Feedback,Share Event Highlights,Requests for Reimbursement. Grant Application 9,General Reimbursement Policy 14. Leo 600 EN 5 15 1,Introduction, According to the United Nations Population Fund UNFPA in a world of adult. concerns young people are often overlooked This tendency cries out for urgent. correction because it imperils youth as well as economies and societies at large The. Leo Club Program aims to change this dynamic by offering youth an opportunity to. develop as leaders within their communities, In accordance with the Leo motto Leadership Experience and Opportunity Leos.
around the world participate in activities and projects that enhance their communities. while developing leadership skills Through the Leo Club Program Leos make up a. global network of young people committed to serving others and creating change. Grant Program Guidelines 2, Lions Clubs International introduced the Leo Leadership Grant Program in 2009 to. provide financial assistance to Lions interested in organizing Leo leadership events. The grant program provides funding for Leo leadership events focused on developing. leadership skills in the areas of project management communication creativity and. innovation teamwork and planning community service projects. About Leo Leadership Conferences, Leo leadership conferences may be organized by a Lions constitutional area. multiple district sub district or single district, Leos should participate in all stages of planning and organization of the event. o Leos must present or co present ALL sessions, o Leos must serve on the conference planning committee with Lions. o Leos and Lions must collaborate in developing and executing the. conference, Leo leadership conferences should be stand alone events.
o These conferences may take place before or after annual conventions. However event organizers should promote the Leo leadership conference. as a singular event and clearly separate finances for the conference. Leo leadership conferences should take place at a convenient location. Leo leadership conferences may take many forms including one or two day. programs with multiple workshops and multi day leadership camps. Grant Program Guidelines 3, Participants should be Leos within a compatible age range from the host constitutional. area multiple district sub district or single district Leos and guests from outside the. host area may also attend, The conference should take place at a convenient location Ask other Leos and Lions. who have organized multi day meetings in the host area to recommend reliable and. cost efficient venues, The facility should have comfortable accommodations Depending on your budget you. may wish to coordinate all meals to encourage networking and foster a spirit of. cooperation and teamwork, Be sure to determine if the facilities are sufficient to meet your audio visual needs and. confirm all arrangements prior to the event,Scheduling.
When selecting a date for the conference allow three to four months for planning and. preparations Keep in mind both national and religious holidays as well as potential. conflicts with other major events that might prevent Leos from attending. Leo leadership conferences may take place before or after a district or multiple district. annual convention However event organizers should promote the Leo leadership. conference as a stand alone event and clearly separate finances for the conference. Constitutional areas may host a Leo leadership conference in conjunction with Leo. forums However funding cannot be used for a Leo event at a Lions constitutional area. Lions Clubs International will award a maximum of US 24 000 for expense assistance. each fiscal year The grant program provides a maximum of one US 2 000 reimbursable. grant per event Your event may require additional funding from other sources. Grant Program Guidelines 4,Planning the Program,Planning Committee. Leos and Lions should serve together on the planning committee Leos may serve in. leadership roles while collaborating with Lions in all facets of the conference including. development execution and follow up, When planning your event create measurable goals and objectives for the conference. Develop an action plan to meet those goals and objectives. Choosing Presenters, All sessions must be presented or co presented by Leos Lions and guest speakers may. also present during these sessions in collaboration with Leos. Presenters should both interest and inspire Leos while offering expertise on a specific. topic Speakers may include Leo officers at the multiple district district and club levels. Lions leaders and special guests,Conference Agenda. The conference should focus on developing Leos leadership skills in the following. Communication,Creativity and innovation,Planning and managing projects.
Providing community service, When designing your conference agenda consider diversifying the structure of your. event to include seminars workshops roundtable discussions service projects social. activities and award ceremonies, Please see the sample conference agenda page 6 for ideas and inspiration for your. Leo leadership event,Promotions, While planning your event develop a communications plan for promotions and publicity. Reach out to your district or multiple district public relations chairperson for. assistance Work with local media and consider both print and digital promotions. Grant Program Guidelines 5,Sample Conference Agenda. The following sample schedule can be used when planning your workshop It should be. adapted to meet specific needs in your region, Remember Leos must present or co present all sessions.
Time Session Speaker,9 00 9 15am Welcome Please list the speakers for. Thank participants each session here,Logistics and housekeeping location of. NOTE Leos must present or,restrooms times of breaks and lunch. co present all sessions See, Set ground rules for respect and courtesy page 5 for a list of potential. Overview of the agenda goals and speakers,objectives.
9 15 9 30am Leo Club Program Overview,Ensure that all participants are. knowledgeable about Leo Club Program,9 30 9 45am Icebreaker. 9 45 10 45am Session 1 Working in Teams,10 45 11 00am BREAK. 11 00 12 00pm Session 2 The Art of Communication,12 00 1 00pm LUNCH. 1 00 2 30pm Session 3 Community Development,2 30 3 30pm Session 4 Project Management.
3 30 4 15pm Session 5 Group Reflection Discussion,4 15 4 30pm Closing. Time Session Speaker,9 00 9 15am Welcome,Reminders on logistics and housekeeping. Recap of Day One,Overview of Day Two agenda,9 15 9 30am Icebreaker. 9 30 10 30am Session 1 Effective Planning,10 30 10 45am BREAK. 10 45 11 45am Session 2 Technology and Innovation in Service. 11 45 12 30pm Session 3 Group Reflection Discussion. 12 30 1 30pm LUNCH,1 30 4 00pm Service Activity,4 00 4 30pm Closing and Award Distribution.
Grant Program Guidelines 6,Applying for Funding, Once the planning committee has coordinated the logistical arrangements and. determined the conference agenda you may apply for funding from Lions Clubs. International,Available Funds, LCI will award a maximum of twelve US 2 000 reimbursable grants each fiscal year. The program permits a maximum of three US 2 000 grants per constitutional area and. the Continent of Africa per fiscal year No area can receive more than three grants per. fiscal year,Eligibility, Lions constitutional areas multiple districts sub districts and single districts are. eligible to apply for a Leo Leadership Grant Applicants may also consider joint. applications, Applications are accepted on a rolling basis until May 1 of each fiscal year The Leo Club. Program Department of LCI reviews applications in the order in which they are received. and approves eligible grants based on the content of the application. How to Apply, To apply for funding you must complete and submit the application form pages 9 11.
with a detailed budget page 12 required signatures page 13 and a preliminary. agenda see page 6 for a sample The Leo Club Program Department will review the. application and respond within 30 business days of receiving all required forms. Approved funds are reimbursed after the event contingent upon receipt of the Leo. Leadership Grant Program Final Report Expense Claim and all original receipts. Please see the General Reimbursement Policy pages 14 15 for additional details. Grant Program Guidelines 7,After the Conference,Thank Speakers. Send a note to conference speakers and thank them for their time Express. appreciation on behalf of all Leos who attended the conference. Gather Feedback, Ask participants to complete surveys and gather feedback regarding the conference. sessions Evaluate the conference based on feedback from attendees and plan future. projects accordingly,Share Event Highlights, Send photos and a short description of the event to the media Share event highlights. with Lions leaders and Leos who could not attend Feature stories and photos from your. conference on social media to foster more engagement. Requests for Reimbursement, Following the conference grant recipients must submit the Leo Leadership Grant. Program Final Report along with the Expense Claim Form and all original receipts to. the Leo Club Program Department at International Headquarters. Please follow the procedure below when submitting forms for reimbursement. 1 List all eligible expenses up to US 2 000 on the Expense Claim Form and. indicate the currency used Do not convert currency Attach all original receipts. to the Expense Claim Form, 2 Complete the Leo Leadership Grant Program Final Report This report will serve.
as a valuable tool in publicizing the success of your conference as well as. evaluating the effectiveness of the grant program, 3 Mail the Expense Claim Form original receipts and Final Report to the Leo Club. Program Department within 60 days of the conference. Leo Club Program Department,Lions Clubs International. 300 W 22nd Street,Oak Brook IL 60523 8842 USA, Upon receipt and processing of the required documentation LCI will send the grant. reimbursement to the appropriate council chairperson or district governor. Grant Program Guidelines 8,Leo Leadership Grant Program. Grant Application,Contact Information,Organizing Lion.
Name Title,Lions Club Name District Multiple District. Email Country,Organizing Leo,Name Title,Leo Club Name Leo District Multiple District. Email Country,Conference Details,Conference Title,Conference Date s Location. Amount of Funds Requested US 2 000 max,Anticipated Number of Participants. Leos Lions Guests,Please attach a draft agenda to this application.
Grant Program Application 9, Please respond to the following questions Attach additional sheets as needed. 1 Explain in detail the goals of the Leo leadership conference How will the. conference agenda reach these goals, 2 How will this conference further develop Leos leadership skills in the areas of. project management communication creativity and innovation teamwork or. planning community service projects, 3 How many Leos and Lions are on the conference planning committee and in what. capacity are they involved in the planning In your response please include an. explanation about how Leos will further develop their leadership skills by serving. on the planning committee, 4 What districts multiple districts within your constitutional area will be. represented at the event,Grant Program Application 10.
5 What is the age range of Leos who will be in attendance. 6 Where will the Leo conference be held Why was this site chosen. 7 How will the conference be promoted to Leos Please include samples of. publicity materials if available, 8 Do you plan to have media coverage of the conference If yes please explain your. plan for getting media to cover the event, 9 Do you plan to hold this Leo leadership conference even if you do not receive. funding through this grant program,Grant Program Application 11. Proposed Conference Budget, Include cost and description of expenses For a list of eligible expenses please see the. General Reimbursement Policy pages 14 15,Facility Rental.
Audio Visual Equipment,Food Beverage at Conference. Printing invitations posters flyers etc,Advertising and Other Publicity. Speaker Expenses,Office Supplies,Other please describe. Total Leo Conference Budget,What portion of this budget will the grant cover. Grant Program Application 12,Required Signatures, If the grant application is submitted by a single district or a sub district signatures of.
both the district governor and the district Leo club chairperson are required. Signature of District Leo Chairperson Date,Printed Name of District Leo Chairperson. Signature of District Governor Date,Printed Name of District Governor. If the grant application is submitted by a multiple district the signatures of both the. council chairperson and multiple district Leo club chairperson are required. Signature of Multiple District Leo Chairperson Date. Printed Name of Multiple District Leo Chairperson,Signature of Council Chairperson Date. Printed Name of Council Chairperson,Please send this completed form to. Leo Club Program Department,Lions Clubs International.
300 W 22nd Street,Oak Brook IL 60523 8842 USA,Email leo lionsclubs org. Fax 630 571 1692,Grant Program Application 13,General Reimbursement Policy. 1 Budget 3 Reimbursable Expenses, Leo leadership conferences will be Allowed expenses consist of facility. reimbursed up to US 2 000 rental audio visual equipment food. Expenses eligible for and beverages at the conference. reimbursement may only be postage office supplies speaker. incurred after the Leo Leadership expenses advertising and publicity. Grant Program Application is conference materials and printing. approved costs, 2 Submission of Claims Allowable speaker expenses are as. a Official Forms follows, Expense claims must be Speaker fees LCI will provide.
submitted using the Leo reimbursement for the cost of. Leadership Grant Expense Form speaker services rendered An. accompanied by the Leo invoice and payment copy is. Leadership Grant Final Report required, Items must be properly itemized Speaker transportation LCI will. columns totaled and cover transportation expenses to. accompanied by original the conference up to but not. receipts exceeding one round trip,b Signatures economy airfare per speaker by. The Expense Claim Form and the most direct route with no. Final Report must bear the layovers The original air ticket. signature of the Leo Chairperson stub not a copy and a receipt of. and either the district governor purchase are required Airfare. or council chairperson will not be reimbursed unless. c Deadline both forms of documentation are,Upon completion of the provided. conference the Expense Claim LCI will cover ground. Form along with all original transportation expenses to. receipts and the Final Report and from the conference. should be mailed within 60 days including car mileage. to the Leo Club Program US 0 41 per mile or,Department at LCI If the US 0 25 per kilometer or. required documentation is not actual cost of train bus taxi. received within 60 days of the etc,conference reimbursement will.
not be considered,General Reimbursement Policy 14,.

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